When it comes to resigning from a job, using up any remaining annual leave can be a good way to make the transition smoother. Writing a resignation letter that includes a request to use annual leave can be a bit tricky, but with the right approach, it can be done easily. In this article, we’ll provide tips and examples for writing a resignation letter that incorporates the use of annual leave.
If you are planning to resign from your job and want to use up your remaining annual leave, then it’s important to write a proper resignation letter. This letter should include your request to use your annual leave and give your employer enough time to plan for your departure. In this article, we’ll provide tips and examples for how to write a resignation letter that uses annual leave in a professional and courteous manner.
When resigning from your job, it’s important to be professional and courteous. Including a request to use your remaining annual leave in your resignation letter can help make the transition smoother for both you and your employer. By giving your employer enough notice and requesting to use annual leave, you can help ensure that your departure is as stress-free as possible. In the following sections, we’ll provide examples of resignation letters that incorporate the use of annual leave, which you can edit as needed for your own situation.
Note: The following examples are just templates that you can use as a starting point. It’s important to personalize each letter to your specific situation and employer.
Example 1: Resignation Letter Use Annual Leave Due to Personal Reasons
Dear [Manager’s Name],
Please accept this letter as notice of my resignation from [Company Name]. I have decided to resign from my position due to personal reasons. My last day of work will be [Date].
As I have [Number] days of annual leave left, I would like to use this leave before my last day of work. Please let me know the process for requesting and using annual leave.
Thank you for the opportunities and support you have provided during my time at [Company Name]. I am grateful for the experience and knowledge I have gained and I wish you and the company all the best for the future.
Sincerely,
[Your Name]
Example 2: Resignation Letter Use Annual Leave Due to Health Reasons
Dear [Manager’s Name],
It is with regret that I submit my resignation from [Company Name]. Unfortunately, my health has deteriorated, and I am unable to continue working. My last day of work will be [Date].
As I have [Number] days of annual leave left, I would like to use this leave before my last day of work. Please let me know the process for requesting and using annual leave.
Thank you for your understanding during this difficult time. I am grateful for the support and opportunities you have provided during my time at [Company Name].
Sincerely,
[Your Name]
Example 3: Resignation Letter Use Annual Leave Due to New Job
Dear [Manager’s Name],
This letter is to formally inform you that I am resigning from my position at [Company Name]. My last day of work will be [Date]. I have decided to take up a new job opportunity that will provide me with new challenges and opportunities to grow my career.
As I have [Number] days of annual leave left, I would like to use this leave before my last day of work. Please let me know the process for requesting and using annual leave.
Thank you for the support and guidance you have provided during my time at [Company Name]. I have enjoyed working here and I am grateful for the valuable experience and knowledge I have gained.
Sincerely,
[Your Name]
Example 4: Resignation Letter Use Annual Leave Due to Family Reasons
Dear [Manager’s Name],
It is with regret that I submit my resignation from [Company Name]. Unfortunately, I need to prioritize my family responsibilities, and I am unable to continue working. My last day of work will be [Date].
As I have [Number] days of annual leave left, I would like to use this leave before my last day of work. Please let me know the process for requesting and using annual leave.
Thank you for the opportunities and support you have provided during my time at [Company Name]. I am grateful for the experience and knowledge I have gained and I wish you and the company all the best for the future.
Sincerely,
[Your Name]
Example 5: Resignation Letter Use Annual Leave Due to Relocation
Dear [Manager’s Name],
This letter is to formally inform you that I am resigning from my position at [Company Name]. My last day of work will be [Date]. I have decided to relocate to [New Location] due to personal reasons.
As I have [Number] days of annual leave left, I would like to use this leave before my last day of work. Please let me know the process for requesting and using annual leave.
Thank you for the support and guidance you have provided during my time at [Company Name]. I have enjoyed working here and I am grateful for the valuable experience and knowledge I have gained.
Sincerely,
[Your Name]
Example 6: Resignation Letter Use Annual Leave Due to Career Change
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from [Company Name]. After much consideration, I have decided to make a career change and pursue a different path. My last day of work will be [Date].
As I have [Number] days of annual leave left, I would like to use this leave before my last day of work. Please let me know the process for requesting and using annual leave.
Thank you for the opportunities and support you have provided during my time at [Company Name]. I am grateful for the experience and knowledge I have gained and I wish you and the company all the best for the future.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter Use Annual Leave
If you are planning to resign from your job and want to use up your remaining annual leave, here are some tips to keep in mind:
- Make sure to give adequate notice. Check your employment contract to see what the minimum notice period is, and give your employer at least this much notice.
- Be professional and courteous. Even if you are leaving due to negative circumstances, it’s important to maintain a positive tone in your resignation letter.
- Include a request to use your remaining annual leave. This will help ensure that you are able to take the time off you are entitled to before leaving your job.
- Thank your employer. Regardless of the circumstances, it’s always a good idea to thank your employer for the opportunities and experiences you have had while working with them.
- Personalize the letter. Use the examples provided in this article as a starting point, but make sure to tailor the letter to your specific situation and employer.
Frequently Asked Questions
Q: How much notice should I give my employer when resigning?
A: Check your employment contract to see what the minimum notice period is. Most contracts will require at least two weeks’ notice, but some may require longer. Give your employer at least this much notice, and more if you are able to.
Q: Do I have to use up my annual leave before leaving my job?
A: No, you are not required to use up your annual leave before leaving your job. However, it can be a good idea to do so, as it can help make the transition smoother and give you some time off before starting your next job.
Q: Can my employer refuse my request to use annual leave?
A: Your employer can refuse your request to use annual leave if they have a valid reason for doing so. For example, if your request would leave the company understaffed or if there are other business reasons why your leave cannot be approved.
Q: Do I need to give a reason for resigning in my resignation letter?
A: No, you are not required to give a reason for resigning in your letter. However, it can be a good idea to provide a brief explanation for your decision, especially if you have a good relationship with your employer.
Q: Should I mention any issues I had with the company or my job in my resignation letter?
A: No, it’s best to keep your resignation letter positive and professional. Even if you had negative experiences with the company or your job, it’s not appropriate to air these grievances in your resignation letter.
Q: Can I use my annual leave to extend my notice period?
A: Yes, you can use your annual leave to extend your notice period if your employer agrees to this. However, keep in mind that your employer may prefer you to work your notice period as usual, especially if they need to hire a replacement for you.
Conclusion
Writing a resignation letter that incorporates the use of annual leave can be a bit tricky, but with the right approach, it can be done easily. By following the tips and using the examples provided in this article, you can write a professional and courteous resignation letter that helps make the transition smoother for both you and your employer.