Ending an employment relationship can be a tough decision, but sometimes it’s the best option for your career growth. Writing a voluntary termination of employment letter is a formal way to notify your employer of your intention to leave. In this article, we’ll provide you with examples, tips, and frequently asked questions to help you craft a professional letter.
A voluntary termination of employment letter is a formal document that notifies your employer of your intention to leave the company. It’s important to write a clear and concise letter that outlines the details of your departure, such as the reason for leaving and the date of your last day. Below are examples of voluntary termination letters that you can customize to fit your specific needs.
Examples
Example 1: Resignation due to a new job opportunity
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Job Title] at [Company Name]. I have recently accepted a new job opportunity that aligns with my career goals and provides me with new challenges that I am excited to pursue.
My last day at [Company Name] will be [Date]. During this time, I will work diligently to ensure a smooth transition of my duties and responsibilities to my team members. I am grateful for the opportunity to have been a part of the [Company Name] team and for the support and guidance provided by my colleagues and supervisors.
Thank you for everything you have done for me during my time at [Company Name]. I am confident that I will take the skills and knowledge I have gained with me to succeed in my new position.
Sincerely,
[Your Name]
Example 2: Resignation due to personal reasons
Dear [Manager’s Name],
It is with a heavy heart that I am writing to inform you of my decision to resign from my position as [Job Title] at [Company Name]. Due to personal reasons, I must prioritize other areas of my life that require my attention at this time.
My last day at [Company Name] will be [Date]. I am committed to ensuring a seamless transition of my duties and responsibilities to my team members during this time. I am grateful for the opportunities provided to me during my time at [Company Name], and I will cherish the memories and experiences I have gained here.
Thank you for your understanding and support during this difficult time. I appreciate your guidance and mentorship, and I am confident that the skills and knowledge I have gained during my time here will serve me well in my future endeavors.
Sincerely,
[Your Name]
Example 3: Resignation due to relocation
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Job Title] at [Company Name]. I will be relocating to [City, State] for personal reasons and will no longer be able to fulfill my duties and responsibilities at [Company Name].
My last day at [Company Name] will be [Date]. I am committed to working closely with my team members to ensure a smooth transition of my duties and responsibilities to them. I am grateful for the opportunities provided to me during my time at [Company Name] and for the support and guidance provided by my colleagues and supervisors.
Thank you for your understanding and flexibility during this time. I appreciate the opportunities and experiences that [Company Name] has provided me, and I am confident that the skills and knowledge I have gained during my time here will serve me well in my future endeavors.
Sincerely,
[Your Name]
Example 4: Resignation due to a better job offer
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Job Title] at [Company Name]. I have received a better job offer that aligns with my career goals and provides me with new opportunities that I cannot pass up.
My last day at [Company Name] will be [Date]. During this time, I will work diligently to ensure a smooth transition of my duties and responsibilities to my team members. I am grateful for the opportunities provided to me during my time at [Company Name] and for the support and guidance provided by my colleagues and supervisors.
Thank you for everything you have done for me during my time at [Company Name]. I am confident that I will take the skills and knowledge I have gained with me to succeed in my new position.
Sincerely,
[Your Name]
Example 5: Resignation due to dissatisfaction with job
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Job Title] at [Company Name]. Unfortunately, I have become increasingly dissatisfied with my job and do not feel that it is the right fit for me at this time.
My last day at [Company Name] will be [Date]. I am committed to ensuring a seamless transition of my duties and responsibilities to my team members during this time. I am grateful for the opportunities provided to me during my time at [Company Name], and I will cherish the memories and experiences I have gained here.
Thank you for your understanding and support during this difficult time. I appreciate your guidance and mentorship, and I am confident that the skills and knowledge I have gained during my time here will serve me well in my future endeavors.
Sincerely,
[Your Name]
Example 6: Resignation due to retirement
Dear [Manager’s Name],
I am writing to inform you of my decision to retire from my position as [Job Title] at [Company Name]. After [Number of Years] years of dedicated service, it’s time for me to step down and enjoy the next chapter of my life.
My last day at [Company Name] will be [Date]. I am committed to ensuring a seamless transition of my duties and responsibilities to my team members during this time. I am grateful for the opportunities provided to me during my time at [Company Name], and I will cherish the memories and experiences I have gained here.
Thank you for your support and guidance throughout my career at [Company Name]. I have enjoyed working with you and the team, and I am confident that [Company Name] will continue to thrive with your leadership and vision.
Sincerely,
[Your Name]
Tips
How to write a voluntary termination of employment letter?
Writing a voluntary termination of employment letter can be challenging, but it’s essential to ensure a professional and respectful exit from your current job. Here are some tips to help you write an effective letter:
- Be clear and concise. State your intention to resign from your position and the date of your last day.
- Explain your reasons for leaving, but keep it brief and positive.
- Offer to assist with the transition of your duties and responsibilities to your team members.
- Express gratitude for the opportunities and experiences you gained while working at the company.
- Proofread your letter carefully to ensure correct spelling and grammar.
Frequently Asked Questions
Q: What should I include in my voluntary termination of employment letter?
A: Your voluntary termination of employment letter should include your intention to resign, the date of your last day, and a brief explanation for leaving. You should also express gratitude for the opportunities provided by the company and offer to assist with the transition of your duties and responsibilities to your team members.
Q: Do I need to give a reason for leaving in my voluntary termination of employment letter?
A: While it’s not required, it’s generally considered professional to provide a brief explanation for leaving in your voluntary termination of employment letter. This can help to maintain positive relationships with your employer and colleagues.
Q: How much notice should I give when resigning?
A: The amount of notice you should give when resigning can vary depending on your company’s policies and your specific job duties. Generally, it’s best to give at least two weeks’ notice to ensure a smooth transition and maintain positive relationships with your employer and colleagues.
Q: Should I schedule a meeting with my manager to discuss my resignation?
A: It’s generally considered professional to schedule a meeting with your manager to discuss your resignation in person. This can help to maintain positive relationships and ensure that everyone is on the same page regarding the transition of your duties and responsibilities.
Q: Can I rescind my resignation after submitting a voluntary termination of employment letter?
A: While it’s possible to rescind your resignation, it’s generally not recommended unless there are extenuating circumstances. Rescinding your resignation can damage your professional reputation and negatively impact your relationships with your employer and colleagues.
Q: Can I negotiate my departure terms in my voluntary termination of employment letter?
A: While it’s possible to negotiate your departure terms, it’s generally not recommended to do so in your voluntary termination of employment letter. It’s best to discuss any negotiations with your manager in person.
Q: Should I provide feedback on the company in my voluntary termination of employment letter?
A: While it’s important to provide constructive feedback to your employer, it’s generally not recommended to do so in your voluntary termination of employment letter. It’s best to discuss any feedback with your manager in person or through an exit interview.
Conclusion
Writing a voluntary termination of employment letter can be challenging, but it’s an essential step in maintaining positive relationships and ensuring a smooth transition from your current job. By following the tips and examples provided in this article, you can craft a professional and respectful letter that reflects your appreciation for the opportunities and experiences gained while working at the company.