If you’re ready to leave your current job, it’s important to resign professionally and with grace. One way to ensure this is to write a resignation letter to your HR department. Here are some sample resignation letters to HR that you can use as a guide:
When it comes to resigning from a job, it’s important to do it right. Writing a resignation letter to HR is a professional way to let your employer know that you’ll be leaving your current position. In this article, we’ll provide you with sample resignation letters to HR that you can use as a guide. You’ll also find tips on how to write a resignation letter that’s professional and respectful.
Seven Sample Resignation Letters To HR
Personal Reasons
Greeting: Dear [HR Manager’s Name],
Body: I am writing to inform you that I have decided to resign from my position at [Company Name]. This was a difficult decision for me, but due to personal circumstances, I feel that it is in my best interest to step down from my role. I want to thank you and the team for the support and guidance you have provided me during my time here. I will do everything in my power to ensure a smooth transition and to tie up any loose ends before my departure.
Complimentary Close: Sincerely, [Your Name]
New Job Opportunity
Greeting: Dear [HR Manager’s Name],
Body: I am writing to let you know that I have accepted a new job opportunity and will be resigning from my position at [Company Name]. I want to thank you and the team for the support and opportunities you have provided me during my time here. I am grateful for the experience and knowledge I have gained, and will do everything I can to ensure a smooth transition before my departure. Please let me know if there is anything I can do to assist with the transition process.
Complimentary Close: Best regards, [Your Name]
Health Reasons
Greeting: Dear [HR Manager’s Name],
Body: It is with a heavy heart that I submit my resignation from my position at [Company Name]. Unfortunately, due to health reasons, I am no longer able to continue in my role. I want to thank you and the team for your understanding and support during this difficult time. I will ensure a smooth transition for my replacement and will do everything in my power to tie up any loose ends before my departure. Thank you again for the opportunities and experiences I have gained during my time here.
Complimentary Close: Sincerely, [Your Name]
Relocation
Greeting: Dear [HR Manager’s Name],
Body: I am writing to let you know that I will be resigning from my position at [Company Name]. My family and I will be relocating to another city, and as much as I have enjoyed working here, this move makes it impossible for me to continue in my current role. Thank you and the team for the opportunities and experiences I have had during my time here. I will do everything in my power to ensure a smooth transition for my replacement and to tie up any loose ends before my departure.
Complimentary Close: Best regards, [Your Name]
Returning to School
Greeting: Dear [HR Manager’s Name],
Body: This letter serves as my formal resignation from my position at [Company Name]. I have decided to return to school to further my education, and unfortunately, this means I will be unable to continue in my role. I want to thank you and the team for the opportunities and experiences I have had during my time here. I will do everything in my power to ensure a smooth transition for my replacement and to tie up any loose ends before my departure.
Complimentary Close: Yours truly, [Your Name]
Retirement
Greeting: Dear [HR Manager’s Name],
Body: Please accept this letter as my formal resignation from my position at [Company Name]. After many years of service, I have decided to retire and move on to the next phase of my life. I want to thank you and the team for the opportunities and experiences I have had during my time here. I will do everything in my power to ensure a smooth transition for my replacement and to tie up any loose ends before my departure.
Complimentary Close: Thank you, [Your Name]
Hostile Work Environment
Greeting: Dear [HR Manager’s Name],
Body: I am writing to submit my resignation from my position at [Company Name]. The reason for my resignation is due to the hostile work environment that I have been subjected to during my time here. While I appreciate the opportunities that have been given to me, I feel that I cannot continue to work in an environment that is not conducive to my personal and professional growth. I will do everything in my power to ensure a smooth transition for my replacement, but please know that the reason for my resignation is due to the unacceptable behavior that I have been subjected to.
Complimentary Close: Respectfully, [Your Name]
Tips for Writing a Professional Resignation Letter
When writing a resignation letter to HR, keep the following tips in mind:
- Be professional and respectful in your tone.
- Include the date of your resignation and the reason for leaving.
- Offer to assist with the transition process.
- Express gratitude for the opportunities and experiences gained during your time at the company.
- Proofread your letter to ensure there are no errors.
- Keep your letter concise and to the point.
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include the date of your resignation, the reason you are resigning, and an offer to assist with the transition process. It’s also important to express gratitude for the opportunities and experiences gained during your time at the company.
How long should my resignation letter be?
Your resignation letter should be concise and to the point. Aim for 40 to 50 sentences total.
Do I need to give a reason for my resignation?
While it’s not necessary to give a reason for your resignation, it’s always a good idea to be honest and upfront with your employer. This can help maintain a positive relationship and ensure a smoother transition process.
Should I address my resignation letter to my supervisor or HR?
Your resignation letter should be addressed to your HR manager or the person responsible for handling resignations at your company.
When should I give my resignation letter?
You should give your resignation letter at least two weeks before your last day of work. This gives your employer time to find a replacement and ensures a smoother transition process.
Can I use a resignation letter template?
Yes, you can use a resignation letter template as a guide, but make sure to personalize it and make it unique to your situation.
Conclusion
If you’re ready to resign from your job, writing a resignation letter to HR is a professional way to do it. Use the sample resignation letters provided in this article as a guide, and remember to be professional and respectful in your tone. With the right approach, you can resign from your job gracefully and maintain a positive relationship with your employer.