A supporting letter from an employer is an important document that can help employees secure jobs, scholarships, and visas. In this article, we will explore the different types of supporting letters, provide tips for writing an effective letter, and offer seven examples that readers can edit as needed.
Tips for Writing a Supporting Letter
Before we dive into the examples, let’s discuss some tips for writing a good supporting letter:
1. Start with an Appropriate Title
The title of the letter should reflect the purpose of the letter. Be specific and concise. For example, if the letter is for a scholarship application, the title could be “Letter of Support for [Name] Scholarship Application.”
2. Explain the Relationship and Context
In the first paragraph, explain who you are, your relationship to the employee, and the context of the letter. For example, “I am writing to express my support for [Name], who has worked as a sales executive at our company for the past three years.”
3. Highlight Strengths and Accomplishments
In the second paragraph, highlight the employee’s strengths and accomplishments that are relevant to the purpose of the letter. Use specific examples to support your claims. For example, “During her time at our company, [Name] has consistently exceeded her sales targets and has been instrumental in launching a new product line.”
4. End with a Positive Note
In the final paragraph, end with a positive note and offer your contact information if the recipient needs further information. For example, “I am confident that [Name] would make a valuable addition to your team, and I am happy to offer further information if needed.”
Seven Examples of Supporting Letters from Employers
Dear Hiring Manager,
I am writing to express my support for [Name], who has applied for the position of Marketing Manager at your company. [Name] worked as a Marketing Analyst at our company for three years and was promoted to Senior Marketing Analyst last year.
During her time at our company, [Name] has demonstrated excellent analytical and communication skills. She has successfully launched several marketing campaigns and has been instrumental in increasing our online presence. Her attention to detail and ability to work under pressure make her an asset to any team.
I highly recommend [Name] for the position of Marketing Manager and am confident that she would excel in this role. Please do not hesitate to contact me if you need further information.
Best regards,
[Your Name]
[Your Title]
[Your Company]
Dear Admissions Committee,
I am writing to express my support for [Name], who has applied for the Master of Business Administration (MBA) program at your university. [Name] has worked as a Financial Analyst at our company for four years and has consistently demonstrated excellent analytical and leadership skills.
During her time at our company, [Name] has successfully led several projects and has been instrumental in increasing our profitability. Her ability to work with cross-functional teams and her strong work ethic make her an ideal candidate for the MBA program.
I highly recommend [Name] for the MBA program and am confident that she will make a valuable contribution to your community. Please do not hesitate to contact me if you need further information.
Sincerely,
[Your Name]
[Your Title]
[Your Company]
Dear Scholarship Committee,
I am writing to express my support for [Name], who has applied for the [Name of Scholarship] scholarship. [Name] has worked as a Research Assistant in our laboratory for two years and has demonstrated outstanding research skills.
During her time in our laboratory, [Name] has contributed to several research projects and has presented her work at several conferences. Her curiosity, critical thinking, and dedication make her an ideal candidate for the scholarship.
I highly recommend [Name] for the scholarship and am confident that she will make a significant contribution to her field. Please do not hesitate to contact me if you need further information.
Best regards,
[Your Name]
[Your Title]
[Your Institution]
Dear Visa Officer,
I am writing to express my support for [Name], who has applied for a [Type of Visa] visa to [Country]. [Name] has worked as a Software Engineer in our company for three years and has been an integral part of our team.
During his time at our company, [Name] has contributed to several projects and has demonstrated excellent technical skills. His work has been critical to the success of our company, and we are sorry to see him go.
I highly recommend [Name] for the visa and am confident that he would make a valuable contribution to your country. Please do not hesitate to contact me if you need further information.
Sincerely,
[Your Name]
[Your Title]
[Your Company]
Dear Graduate School Committee,
I am writing to express my support for [Name], who has applied for the Master of Science (MS) program in Computer Science at your university. [Name] has worked as a Software Developer in our company for two years and has demonstrated excellent programming skills.
During his time at our company, [Name] has developed several software applications and has been instrumental in improving our user interface. His ability to learn quickly, his attention to detail, and his teamwork skills make him an ideal candidate for the MS program.
I highly recommend [Name] for the MS program and am confident that he will make a valuable contribution to your community. Please do not hesitate to contact me if you need further information.
Best regards,
[Your Name]
[Your Title]
[Your Company]
Dear Program Director,
I am writing to express my support for [Name], who has applied for the [Name of Program] program at your institution. [Name] has worked as a Physical Therapist in our clinic for five years and has demonstrated excellent patient care skills.
During her time at our clinic, [Name] has helped hundreds of patients recover from injuries and has been instrumental in developing our rehabilitation program. Her compassion, dedication, and ability to work with a diverse population make her an ideal candidate for the program.
I highly recommend [Name] for the program and am confident that she will be an asset to your community. Please do not hesitate to contact me if you need further information.
Sincerely,
[Your Name]
[Your Title]
[Your Institution]
Dear Hiring Manager,
I am writing to express my support for [Name], who has applied for the position of Project Manager at your company. [Name] has worked as a Project Coordinator in our company for three years and has been an integral part of our team.
During her time at our company, [Name] has successfully managed several projects and has demonstrated excellent leadership skills. Her ability to motivate her team, her attention to detail, and her effective communication skills make her an ideal candidate for the position.
I highly recommend [Name] for the position of Project Manager and am confident that she will excel in this role. Please do not hesitate to contact me if you need further information.
Best regards,
[Your Name]
[Your Title]
[Your Company]
Frequently Asked Questions
What is a supporting letter from an employer?
A supporting letter from an employer is a document written by an employer to support an employee’s application for a job, scholarship, or visa. The letter highlights the employee’s strengths, accomplishments, and qualifications and can help the employee stand out from other candidates.
What should I include in a supporting letter?
A supporting letter should include an explanation of the relationship and context, a description of the employee’s strengths and accomplishments, and a positive closing note. You should also include your contact information if the recipient needs further information.
How long should a supporting letter be?
A supporting letter should be brief and to the point, usually no more than one page. The letter should focus on the employee’s strengths and accomplishments that are relevant to the purpose of the letter.
What is the format of a supporting letter?
A supporting letter should be formatted like a standard business letter, with your contact information at the top, followed by the date, recipient’s contact information, salutation, body paragraphs, complimentary close, and your signature.
What tone should I use in a supporting letter?
You should use a professional and friendly tone in a supporting letter. The letter should be positive and emphasize the employee’s strengths and accomplishments.
What should I do if I don’t have much experience working with the employee?
If you don’t have much experience working with the employee, focus on the employee’s strengths and accomplishments that you are aware of. You can also ask other colleagues who have worked with the employee for their input.
Conclusion
Writing a supporting letter from an employer can help employees secure jobs, scholarships, and visas. By following the tips and examples provided in this article, readers can create effective letters that highlight their employees’ strengths and accomplishments. Remember to be specific, concise, and positive, and to offer your contact information if needed.