Resigning from a job can be a difficult decision, but sometimes it’s necessary to move on to new opportunities. If you’re planning to resign, it’s important to do so professionally and respectfully. One way to do this is by submitting a resignation letter with a PTO request.
In this article, you’ll find examples of resignation letters with PTO requests, tips for writing your own letter, and answers to some frequently asked questions.
Examples of Resignation Letters With PTO Request
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name], effective two weeks from today’s date. Unfortunately, due to some personal reasons, I need to take some time off before my last day.
Therefore, I would like to request to use my remaining PTO days starting from [start date] until [end date]. I have [number of days] PTO days left, which should cover my absence.
Thank you for the opportunities and experience that [Company Name] has given me. If there are any tasks that I need to complete before leaving, please let me know. I am happy to assist with the transition process as much as I can.
Sincerely,
[Your Name]
New Job Offer
Dear [Manager’s Name],
After careful consideration, I have accepted a job offer from another company, and I will be resigning from my position as [Job Title] at [Company Name], effective two weeks from today’s date. I appreciate the support and opportunities that [Company Name] has given me during my time here.
However, I have [number of days] PTO days left that I would like to use before my last day. My plan is to take [number of days] days starting from [start date] until [end date]. I hope that this will not cause any inconvenience to the team.
Thank you again for everything. Please let me know if there is anything that I can do to ensure a smooth transition.
Best regards,
[Your Name]
Health Issues
Dear [Manager’s Name],
I’m writing this letter to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. Unfortunately, my health has been deteriorating, and I need to prioritize my recovery.
Before my last day, I would like to take [number of days] PTO days starting from [start date] until [end date]. I understand that this may cause a temporary inconvenience to the team, but I hope that you can approve my request.
Thank you for your understanding and support. I have learned a lot from working at [Company Name], and I will always value the experience.
Sincerely,
[Your Name]
Family Emergency
Dear [Manager’s Name],
It is with regret that I submit my resignation from my position as [Job Title] at [Company Name], effective two weeks from today’s date. A family emergency has occurred, and I need to devote my time to take care of the situation.
I have [number of days] PTO days left, and I would like to use them starting from [start date] until [end date]. I understand that this may cause some inconvenience, but I hope that you can approve my request.
Thank you for the opportunities and experiences that [Company Name] has given me. I have enjoyed working with the team and will always cherish the memories.
Best regards,
[Your Name]
Work-Life Balance
Dear [Manager’s Name],
After much thought and consideration, I have decided to resign from my position as [Job Title] at [Company Name], effective two weeks from today’s date. I have been struggling to balance my work and personal life, and I feel that it’s time for me to take a break.
Before my last day, I would like to use my remaining PTO days, which is [number of days], starting from [start date] until [end date]. I hope that this will not cause any inconvenience to the team, and I will do my best to complete my tasks before my departure.
Thank you for the opportunities and experience that [Company Name] has given me. I have learned a lot from working here and will always treasure the memories.
Sincerely,
[Your Name]
Career Change
Dear [Manager’s Name],
I am writing to tender my resignation from my position as [Job Title] at [Company Name], effective two weeks from today’s date. I have decided to pursue a different career path and believe that resigning is the best decision for me at this point.
Before I leave, I would like to use my remaining PTO days, which is [number of days], starting from [start date] until [end date]. I hope that this will not cause any inconvenience to the team, and I will ensure that my tasks are completed before I leave.
Thank you for everything, [Manager’s Name]. Working at [Company Name] has been a great experience, and I have learned a lot from the team. I hope that our paths may cross again in the future.
Best regards,
[Your Name]
Tips for Writing a Resignation Letter With PTO Request
Start with a Professional Salutation
Begin your resignation letter with a professional and polite salutation addressed to your manager or supervisor.
State Your Intentions Clearly
In the opening paragraph, state your intention to resign from your position and include your last day of work. Additionally, mention your PTO request and provide the specific dates and number of days you would like to use.
Express Gratitude
Express your appreciation for the opportunities and experiences you’ve had while working at the company. Thank your co-workers, manager, and anyone else who has helped and supported you during your tenure.
Offer Assistance
Offer to help with the transition process as much as possible. Suggest ways to help train your replacement or assist with wrapping up any unfinished tasks.
Be Professional and Positive
Keep your tone professional and positive throughout the letter. Avoid being negative or critical of the company, your co-workers, or your manager.
Frequently Asked Questions
How Much Notice Should I Give When Resigning?
It’s generally recommended to give at least two weeks’ notice when resigning. This will give your manager enough time to find a replacement or make arrangements for your workload.
Can I Use PTO During My Notice Period?
Yes, you can use your remaining PTO days during your notice period. However, it’s important to discuss this with your manager beforehand to ensure that it doesn’t negatively impact the team or the company’s operations.
Should I Explain Why I’m Resigning?
It’s not necessary to go into great detail about the reasons for your resignation, but it’s courteous to provide a brief explanation. This will help your manager understand your decision and make the transition process smoother.
Can I Rescind My Resignation?
It depends on the company’s policies and your manager’s approval. If you’ve already submitted your resignation letter, it’s best to discuss the possibility of rescinding it with your manager as soon as possible.
Should I Include My Reason for Using PTO in the Letter?
You don’t need to provide a detailed explanation of why you’re using your PTO days in the resignation letter. However, you should mention the specific dates and number of days you plan to use.
Can I Negotiate My Remaining PTO Days?
It’s possible to negotiate your remaining PTO days with your manager or HR department. However, this depends on the company’s policies and your specific circumstances. It’s best to discuss your options with your manager or HR representative.
Conclusion
Resigning from a job is never easy, but with the right approach, you can make the process go smoothly. By submitting a resignation letter with a PTO request, you can demonstrate your professionalism and respect for the company. Keep in mind the tips and examples in this article, and you’ll be well on your way to a successful resignation.