Many employees who are resigning from their jobs often find themselves questioning whether they should write a handwritten or typed resignation letter. There are pros and cons to both methods, and ultimately, the decision comes down to personal preference and the circumstances surrounding your departure. In this article, we’ll explore the advantages and disadvantages of each option and provide you with seven examples of both types of letters. Additionally, we’ll provide some tips to consider when writing your letter and answer some frequently asked questions about resignation letters.
Resignation letters are an essential part of leaving a job, and there are many factors to consider when deciding how to write your letter. One of the most significant decisions you’ll need to make is whether to write a handwritten or typed letter. This choice can depend on various factors, including your relationship with your employer, the type of job you have, or the company culture. In this article, we’ll explore the differences between a handwritten and typed resignation letter and provide you with examples to help you make an informed decision.
Writing a resignation letter can be a challenging task, but it’s an essential part of leaving your job on good terms. Although most people prefer to write a typed letter, some individuals believe that a handwritten letter adds a personal touch to the resignation process. A handwritten letter can also help convey your emotions more effectively, such as gratitude for the opportunities the employer has given you, or appreciation for the relationships you have formed with your colleagues. On the other hand, a typed letter can be more professional and formal, making it more suitable for certain industries or job positions.
Ultimately, the decision to write a handwritten or typed letter should come down to your personal preference and the circumstances surrounding your departure. If you believe that a handwritten letter would be more appropriate, you should take the time to write it carefully and ensure that it’s legible. If you decide to write a typed letter, you should use a professional and formal tone and ensure that it’s free of errors and typos.
Regardless of which method you choose, you can find examples of both types of letters online and edit them as needed.
Personal Reasons
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation from my position as [Job Title] at [Company Name]. Due to personal reasons, I must leave my current role, and I feel that it’s best for me to do so now.
I want to thank you and the team for the support you have provided me over the years. Working with you has been a privilege, and I am grateful for the opportunities you have given me. I will do everything in my power to make the transition as smooth as possible.
Thank you again for everything.
Sincerely,
[Your Name]
Better Opportunity
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. After careful consideration, I have decided to accept a new opportunity that will allow me to develop my skills and pursue my passions further.
I want to thank you for the support and guidance you have provided me during my tenure at [Company Name]. I have learned a lot from you and the team and will always be grateful for the experience.
I will work diligently to ensure that my departure is as smooth as possible, and I am happy to assist with the transition in any way that I can. Please let me know if there’s anything else I can do to help.
Thank you again for everything.
Sincerely,
[Your Name]
Retirement
Dear [Manager’s Name],
I am writing to inform you of my decision to retire from my position as [Job Title] at [Company Name]. After much contemplation, I have decided that it’s time for me to step down and enjoy my retirement.
It has been an honour and a privilege to work for [Company Name], and I’m grateful for the experiences I have had here. I have learned so much from my colleagues and will always cherish the relationships I have formed over the years.
I will do everything in my power to ensure that the transition is as smooth as possible. I am happy to help in any way that I can, and I will provide you with the necessary information to ensure that my responsibilities are adequately addressed.
Thank you for everything.
Sincerely,
[Your Name]
Unhappy with Job
Dear [Manager’s Name],
It is with regret that I submit my resignation from my position as [Job Title] at [Company Name]. Unfortunately, I am no longer happy in my role, and I believe it’s time for me to move on.
I want to thank you for the opportunities you have given me, and I am grateful for the experiences I have had here. However, I have decided that it’s in my best interest to resign and pursue other opportunities.
I will ensure that my transition is as smooth as possible, and I am happy to help in any way that I can during my notice period. Please let me know if there’s anything else I can do to assist with the transition.
Thank you again for everything.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. My family and I have decided to relocate to [Location], which means I must leave my current role.
I want to thank you and the team for the support you have provided me over the years. Working with you has been a privilege, and I am grateful for the opportunities you have given me. I will do everything in my power to make the transition as smooth as possible.
Thank you again for everything.
Sincerely,
[Your Name]
Going Back to School
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. After careful consideration, I have decided to return to school to pursue further studies.
I want to thank you for the support and guidance you have provided me during my tenure at [Company Name]. I have learned a lot from you and the team and will always be grateful for the experience.
I will work diligently to ensure that my departure is as smooth as possible, and I am happy to assist with the transition in any way that I can. Please let me know if there’s anything else I can do to help.
Thank you again for everything.
Sincerely,
[Your Name]
Starting a Business
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. After much contemplation, I have decided to pursue my passion for entrepreneurship and start my own business.
I want to thank you for the support and guidance you have provided me during my tenure at [Company Name]. I have learned a lot from you and the team and will always be grateful for the experience.
I will work diligently to ensure that my departure is as smooth as possible, and I am happy to assist with the transition in any way that I can. Please let me know if there’s anything else I can do to help.
Thank you again for everything.
Sincerely,
[Your Name]
Tips for Writing Your Resignation Letter
Writing a resignation letter can be a daunting task, but it’s necessary to ensure that you leave your job on good terms. Here are some tips to consider when writing your letter:
- Be clear and concise – Your letter should clearly state your intentions and the date of your departure.
- Keep it professional – Even if you’re leaving because of negative circumstances, it’s important to keep a professional tone in your letter.
- Thank your employer – Express gratitude for the opportunities provided to you during your time at the company.
- Offer assistance – If possible, offer to assist with the transition in any way you can, such as training a replacement or completing outstanding tasks.
- Proofread – Ensure your letter is free of errors and typos before sending it to your employer.
Frequently Asked Questions
Should I write a handwritten or typed resignation letter?
The choice between a handwritten or typed letter ultimately depends on your personal preference and the circumstances surrounding your departure. If you believe a handwritten letter would be more appropriate, ensure that it’s legible and effectively conveys your emotions. If you decide to write a typed letter, use a professional and formal tone and ensure that it’s free of errors and typos.
When should I submit my resignation letter?
You should submit your resignation letter at least two weeks before your intended departure date. This will allow your employer enough time to make necessary arrangements and ensure a smooth transition.
What should I include in my resignation letter?
Your resignation letter should include your intention to resign, your final day of work, and a brief explanation for your departure. You may also wish to express gratitude for the opportunities provided to you and offer to assist with the transition in any way you can.
Do I need to give a reason for my resignation?
While it’s not always necessary to provide a reason for your resignation, it can be helpful to do so in certain circumstances. If you’re leaving due to personal or professional issues, it’s best to be honest and explain your reasons for leaving. However, if you’re leaving on good terms, it’s not always necessary to provide a reason.
Can I resign via email?
While it’s not recommended, you can resign via email if necessary. However, it’s best to resign in person or via a written letter if possible as it shows respect and professionalism.
Should I mention any negative experiences in my resignation letter?
If you’re leaving due to negative experiences, it’s best to avoid mentioning them in your resignation letter. Instead, focus on expressing gratitude for the opportunities provided to you and keep the tone professional.
Conclusion
Writing a resignation letter can be a difficult task, but it’s necessary to ensure that you leave your job on good terms. Whether you choose to write a handwritten or typed letter, the most important thing is to ensure that it’s professional and free of errors. We hope that the examples and tips provided in this article will help you write an effective resignation letter and leave your job on a positive note.