If you are looking for a quick and easy way to resign from your job, a resignation letter via email may be the perfect solution. In this article, we will provide you with templates and guidelines for crafting a professional and effective resignation letter via email.
A resignation letter via email is a formal way to notify your employer that you will be leaving your job. It should include your last day of work and a brief explanation for your resignation. The email should be professional and courteous, thanking your employer for the opportunity to work for the organization.
It’s important to note that a resignation letter via email should only be used when it is impossible to deliver the letter in person. If possible, it is always best to resign in person and follow up with a formal letter.
Readers can find examples and edit them as needed to fit their specific situation.
Resignation Letter Via Email Template Examples
Personal Reasons
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to formally resign from my position at [Company Name]. Unfortunately, due to personal reasons, I am unable to continue in my role. My last day will be [Date].
Thank you for the opportunities and experiences I’ve gained while working here. I appreciate the support and guidance you’ve provided me throughout my time at [Company Name].
Complimentary Close:
Best regards,
[Your Name]
New Job
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to formally resign from my position at [Company Name]. I have accepted a new job opportunity that aligns with my career goals, and my last day will be [Date].
Thank you for the valuable experience I’ve gained while working here. I appreciate the support and guidance you’ve provided me throughout my time at [Company Name].
Complimentary Close:
Warm regards,
[Your Name]
Relocation
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to formally resign from my position at [Company Name]. Due to personal reasons, I will be relocating to [City/State/Country], and my last day will be [Date].
Thank you for the opportunities and experiences I’ve gained while working here. I’m grateful for the support and guidance you’ve provided me throughout my time at [Company Name].
Complimentary Close:
Thank you and best regards,
[Your Name]
Health Reasons
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to formally resign from my position at [Company Name]. Unfortunately, due to health reasons, I am unable to continue in my role. My last day will be [Date].
Thank you for the support and opportunities I’ve received while working here. I appreciate the understanding and kindness that you and the rest of the team have shown me during this time.
Complimentary Close:
Sincerely,
[Your Name]
Unhappy at Work
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to formally resign from my position at [Company Name]. Unfortunately, I am unhappy at work and have decided it is time for me to move on. My last day will be [Date].
Thank you for the opportunities and experiences I’ve had while working here. I’m grateful for the support and guidance you’ve provided me throughout my time at [Company Name].
Complimentary Close:
With gratitude,
[Your Name]
Contract Ending
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that my contract at [Company Name] will be ending on [Date]. I want to take this opportunity to thank you for the experience and support you’ve provided me throughout the duration of my contract.
Please let me know if there is anything further I can do to assist in the transition process.
Complimentary Close:
Thank you and best regards,
[Your Name]
Tips for Crafting a Resignation Letter Via Email
Keep it professional
When crafting a resignation letter via email, it’s important to keep it professional. Use a formal greeting and complimentary close, and keep your tone courteous and respectful throughout the letter.
Keep it concise
Your resignation letter via email should be concise and to the point. State the reason for your resignation, your last day of work, and thank your employer for the opportunity to work for the organization.
Follow up with a formal letter
If possible, follow up with a formal resignation letter delivered in person. This will help to ensure that there is no confusion about your last day of work and that you leave on good terms with your employer.
Be prepared for a response
Be prepared for a response from your employer after sending your resignation letter via email. They may want to discuss your resignation in person or via phone, so be sure to make time for these conversations if necessary.
Don’t burn bridges
It’s important to leave on good terms with your employer, even if you are unhappy or have had a negative experience. Avoid being negative or critical in your resignation letter via email, and focus instead on the positive experiences and opportunities you’ve had while working for the organization.
Consider your future job prospects
Remember that your resignation letter via email may be shared with future employers or used as a reference. Make sure that your letter is professional and courteous, and avoid saying anything that could reflect poorly on you in the future.
Frequently Asked Questions
What should I include in my resignation letter via email?
Your resignation letter should include your last day of work, a brief explanation for your resignation, and a thank you to your employer for the opportunity to work for the organization.
Should I resign in person or via email?
If possible, it is always best to resign in person and follow up with a formal letter. However, if this is not possible, a resignation letter via email is an acceptable alternative.
How much notice should I give before resigning?
The amount of notice you give before resigning will depend on your specific situation and the terms of your employment contract. Generally, it is recommended that you give at least two weeks’ notice before resigning.
Do I need to give a reason for my resignation?
You do not necessarily need to give a reason for your resignation, but it is generally considered courteous to do so. You can keep your explanation brief and to the point.
What should I do if I receive a counteroffer?
If you receive a counteroffer from your employer, take some time to consider it carefully. Remember that there were reasons why you decided to resign in the first place. If you do decide to accept the counteroffer, make sure that all of the terms are clearly outlined in writing.
How can I ensure that I leave on good terms with my employer?
To leave on good terms with your employer, be professional and courteous throughout the resignation process. Offer to assist with the transition process and make sure that you complete all of your work before your last day of work.
Conclusion
A resignation letter via email is a quick and easy way to resign from your job. Make sure that your letter is professional and courteous, and follow up with a formal letter delivered in person if possible. By leaving on good terms with your employer, you can maintain positive relationships and ensure that you are well-positioned for future job opportunities.