A formal two week notice letter is a professional way to inform your employer that you will be leaving your job in two weeks. This letter is important as it provides your employer with sufficient time to find a replacement or delegate your responsibilities to another employee. Writing a formal two week notice letter is not complicated, and we will provide you with some tips and examples to make the process easier.
Examples of Formal Two Week Notice Letter
Resignation Due to Family Reasons
Dear [Manager’s name],
I am writing to inform you that I have decided to resign from my position at [Company name]. This decision was not an easy one, but I have to prioritize my family at this point. I will be available over the next two weeks to assist in the transition process and ensure that all my duties are handed over to my replacement.
Thank you for the opportunity to work at [Company name]. I appreciate the support and guidance that you and the team have given me during my time here.
Sincerely,
[Your name]
Relocation Letter
Dear [Manager’s name],
I am writing to inform you that I will be relocating to [City/State/Country] in two weeks’ time. Unfortunately, this means that I will have to resign from my position at [Company name]. I will ensure that all my tasks are completed before my departure, and I am willing to assist in the transition process in any way that I can.
Thank you for the support and guidance that you and the team have given me during my time here. I appreciate the opportunity to have worked with such a great company.
Best regards,
[Your name]
New Job Offer Letter
Dear [Manager’s name],
I am writing to inform you that I have accepted a new job offer, and my last day at [Company name] will be two weeks from now. I want to express my gratitude for the opportunity to work with such a great team, and I will continue to work diligently to ensure a smooth transition of my duties.
Thank you again for your support and guidance during my time at [Company name].
Sincerely,
[Your name]
Resignation Due to Personal Reasons
Dear [Manager’s name],
I am writing to inform you that I will be resigning from my position at [Company name] in two weeks’ time. Unfortunately, due to personal reasons, I have to prioritize my health and well-being at this point. I am willing to assist in the transition process in any way possible, and I will ensure that all my tasks are completed before my departure.
Thank you for the opportunity to work at [Company name]. I appreciate the support and guidance that you and the team have given me during my time here.
Best regards,
[Your name]
Resignation Due to Unforeseen Circumstances
Dear [Manager’s name],
I am writing to inform you that I will be resigning from my position at [Company name] in two weeks’ time. Unfortunately, unforeseen circumstances have arisen that require me to focus my attention elsewhere. I am available to work with you and the team to ensure a smooth transition of my responsibilities.
Thank you for the opportunity to work at [Company name]. I appreciate the support and guidance that you and the team have given me during my time here.
Sincerely,
[Your name]
Resignation Due to Better Opportunity
Dear [Manager’s name],
I am writing to inform you that I have accepted a new job offer, and my last day at [Company name] will be two weeks from now. I am grateful for the opportunity to have worked with such a great team, but I believe that this new opportunity will help me grow both professionally and personally.
I will ensure that all my tasks are completed before my departure, and I am willing to assist in the transition process in any way that I can.
Thank you again for your support and guidance during my time at [Company name].
Sincerely,
[Your name]
Tips for Writing a Formal Two Week Notice Letter
When writing a formal two week notice letter, it is essential to follow some guidelines to ensure that you leave on a good note. Here are some tips:
Be Concise
Keep your letter brief and to the point. You do not need to elaborate on the reasons for leaving or the new opportunity. A simple explanation will suffice.
Write a Professional Introduction
Start your letter with a professional introduction. Begin by addressing your manager or supervisor by name, followed by a line or two that explains that you are resigning from your position.
Explain Your Reason for Leaving
Explain why you are resigning from your position. You do not need to go into details, but a simple explanation will suffice. Be honest and transparent about your reasons.
Offer Assistance
Offer to assist in the transition process in any way possible, such as training your replacement or completing outstanding projects before your departure.
End on a Positive Note
End your letter on a positive note by thanking your employer for the opportunity to work with the company and expressing your gratitude for their support and guidance.
Frequently Asked Questions
How do I address my manager in the letter?
You can address your manager by their name and title, for example, “Dear John Smith, Marketing Manager.”
Do I need to provide a reason for leaving?
You are not required to provide a reason for leaving, but it is recommended to do so to maintain a good relationship with your employer.
What should I include in the letter?
You should include a professional introduction, a concise explanation of why you are leaving, an offer to assist in the transition process, and a positive conclusion.
Can I submit the letter via email?
Yes, you can submit the letter via email, but it is recommended to provide a hard copy as well.
Do I need to mention my new job in the letter?
You do not need to mention your new job in the letter, but you can do so if you wish to maintain transparency with your employer.
How do I write a follow-up letter after submitting my two week notice?
You can write a follow-up letter thanking your employer for their support and guidance during your employment and expressing your appreciation for the opportunity to work with the company.
Conclusion
A formal two week notice letter is a professional way to inform your employer that you will be leaving your job in two weeks. It is essential to write a concise and professional letter, explaining your reason for leaving and offering to assist in the transition process. By following the tips and examples provided, you can ensure that you leave on a good note and maintain a positive relationship with your employer.