When it comes to resigning from a job in the UK, there are two main options: a resignation letter or email. Both options have their own advantages and disadvantages, and it really depends on your personal preference and the company’s policies. In this article, we will explore the differences between the two and provide you with examples and tips on how to write a professional resignation letter or email in the UK.
Resigning from a job is never an easy decision. It’s important to do it in a professional manner to maintain a positive relationship with your employer and colleagues. Writing a resignation letter or email is one way to ensure that you leave on good terms. In this article, we will provide you with examples and tips on how to write a resignation letter or email in the UK.
A resignation letter is a formal document that is submitted to your employer when you decide to leave your job. It should include your intention to resign, your last day of work, and a brief thank you note for the opportunities you had while working at the company. On the other hand, a resignation email is a more informal way of resigning that can be sent to your employer or HR department. It should also include the same information as a resignation letter but in a more concise format.
When deciding between a resignation letter or email, it’s important to consider the company’s policies and culture. Some companies may require a formal resignation letter, while others may prefer a more informal email. It’s best to check with your HR department or supervisor to ensure that you follow the correct protocol.
Readers can find examples and edit them as needed. Below are seven examples of resignation letters or emails that you can use as a guide:
Personal Reasons Resignation Letter
Dear [Manager’s name],
I am writing to inform you that I have decided to resign from my position at [Company Name] due to personal reasons. My last day of work will be [Date].
Thank you for giving me the opportunity to work at [Company Name]. I appreciate the support and guidance that you and the team have provided me during my time here.
Sincerely,
[Your Name]
New Job Resignation Email
Dear [Manager’s name],
I am writing to let you know that I have accepted a new job opportunity and will be resigning from my position at [Company Name]. My last day of work will be [Date].
Thank you for the opportunities that you have given me during my time here. I have learned a lot and will take these experiences with me to my new role.
Best regards,
[Your Name]
Health Reasons Resignation Letter
Dear [Manager’s name],
I am writing to inform you that I am resigning from my position at [Company Name] due to health reasons. My last day of work will be [Date].
Thank you for being an understanding and supportive employer during my time here. I appreciate the opportunities that you have given me and will remember them fondly.
Best regards,
[Your Name]
Contract Expiration Resignation Email
Dear [Manager’s name],
I am writing to let you know that my contract with [Company Name] will be expiring soon, and I have decided not to renew it. My last day of work will be [Date].
Thank you for the experiences and opportunities that I have had while working here. I have learned a lot and will carry these experiences with me throughout my career.
Sincerely,
[Your Name]
Family Reasons Resignation Letter
Dear [Manager’s name],
I regret to inform you that I am resigning from my position at [Company Name] due to family reasons. My last day of work will be [Date].
Thank you for the support and understanding that you have shown me during my time here. It has been a pleasure working with you and the team, and I will miss everyone.
Best wishes,
[Your Name]
Moving Abroad Resignation Email
Dear [Manager’s name],
I am writing to inform you that I will be moving abroad and will therefore be resigning from my position at [Company Name]. My last day of work will be [Date].
Thank you for the professional and personal growth that I have experienced while working at [Company Name]. I will always be grateful for the opportunities that you have given me.
Best regards,
[Your Name]
Tips
When writing a resignation letter or email, here are some tips to keep in mind:
- Be professional and courteous
- Provide a reason for leaving (if possible)
- Express gratitude for the opportunities that you had while working at the company
- Offer to help with the transition process
- Keep it concise and to the point
- Check with your supervisor or HR department for company-specific policies and procedures
Frequently Asked Questions
Q: Is a resignation letter or email better?
A: It depends on the company’s policies and culture. Some companies may require a formal resignation letter, while others may prefer a more informal email. It’s best to check with your HR department or supervisor to ensure that you follow the correct protocol.
Q: How much notice should I give before resigning?
A: It’s typically recommended to give at least two weeks’ notice before resigning. However, this may vary depending on your company’s policies and your position within the company.
Q: Should I mention my reason for leaving in the resignation letter or email?
A: It’s up to you whether or not you want to mention your reason for leaving. However, if you’re leaving due to a negative experience or issue with the company, it’s best to keep it professional and avoid any negative comments.
Q: Should I offer to help with the transition process?
A: It’s always a good idea to offer to help with the transition process. This shows that you’re willing to help the company and your colleagues during the transition period and can help maintain a positive relationship.
Q: Can I resign over the phone or in person?
A: It’s generally recommended to submit a resignation letter or email to ensure that you have a written record of your resignation. However, if your company’s policies allow it, resigning in person or over the phone may be an option.
Q: Can I rescind my resignation?
A: It depends on the company’s policies and the timing of your resignation. If you’re within the notice period and the company hasn’t started the transition process, it may be possible to rescind your resignation. However, if the company has already started the transition process, it may not be possible.
Q: How do I address my resignation letter or email?
A: Address your resignation letter or email to your manager or supervisor. If you’re unsure of their name, you can use a generic greeting such as “Dear [Company Name] HR Department.”
Conclusion
Resigning from a job can be a difficult decision, but it’s important to do it in a professional manner. Whether you choose to write a resignation letter or email, make sure to follow the company’s policies and procedures, express gratitude for the opportunities that you had while working there, and offer to help with the transition process. We hope that the examples and tips provided in this article will help make your resignation process smoother and stress-free.