Resignation letter is a written notice to inform your employer that you are leaving your job. It is a formal way to end your employment in a company. In this article, we will explain what resignation letter is, how to write it, and provide examples that you can edit as needed.
A resignation letter is a formal notice that an employee gives to their employer, announcing their intention to leave their job. It is a professional way to convey the decision to terminate the employment relationship. The letter should be concise, clear, and straightforward.
It should include the date of resignation, the reason for leaving, and a statement of appreciation for the opportunity to work with the company. The resignation letter should be submitted to the employer at least two weeks before the intended last day of work.
Below, you will find examples of resignation letters that you can edit as needed:
Personal Reasons
Dear [Manager’s Name],
I am writing this letter to inform you that I have decided to resign from my position as [Job Title] at [Company Name], effective [Date of Resignation]. My decision to leave is due to personal reasons, and I have accepted a position with another company that will better support my personal goals.
It has been a pleasure working with you and the team at [Company Name]. Thank you for the opportunities you have provided me with, and for the support and guidance you have given me during my time here.
Please let me know if there is anything else that I can do to help make the transition as smooth as possible. I am committed to ensuring that all of my projects are completed before my last day of work.
Sincerely,
[Your Name]
New Job Opportunity
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from my position as [Job Title] at [Company Name], effective [Date of Resignation]. I have accepted a new job opportunity that aligns better with my career goals and aspirations.
It has been a pleasure working with you and the team at [Company Name]. Thank you for the support, guidance, and opportunities you have provided me during my time here. I am committed to ensuring a smooth transition and will work with you to finalize any outstanding projects before my last day of work.
If there is anything else that I can do to make the transition easier, please let me know.
Best regards,
[Your Name]
Unhappy with Company
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name], effective [Date of Resignation]. My decision to leave is due to my dissatisfaction with the company and the way it operates. I have decided that it is best for me to search for employment elsewhere.
Thank you for the opportunities that you provided me with and for the support and guidance you have given me during my time with [Company Name].
Sincerely,
[Your Name]
Returning to School
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from my position as [Job Title] at [Company Name], effective [Date of Resignation]. I have decided to return to school to pursue further education in my field of interest, and I feel that this is the best decision for me at this time.
Thank you for the opportunities that you provided me with and for the support and guidance you have given me during my time with [Company Name].
Sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name], effective [Date of Resignation]. Unfortunately, my health has been deteriorating, and I have decided that it is in my best interest to prioritize my health at this time.
Thank you for the opportunities that you provided me with and for the support and guidance you have given me during my time with [Company Name]. I apologize for any inconvenience this may cause, and I am committed to ensuring a smooth transition for my replacement.
Best regards,
[Your Name]
Relocation
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from my position as [Job Title] at [Company Name], effective [Date of Resignation]. I have decided to relocate to [City/State/Country] for personal reasons, and I feel that it is best for me to resign from my position.
It has been a pleasure working with you and the team at [Company Name]. Thank you for the opportunities you have provided me with, and for the support and guidance you have given me during my time here. I am committed to ensuring that all of my projects are completed before my last day of work.
If there is anything else that I can do to help make the transition as smooth as possible, please let me know.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter
Writing a resignation letter can be a challenging task. Here are some tips to help you write a professional and effective resignation letter:
- Be concise and to the point.
- Mention the date of your resignation and your last day of work.
- State the reason for leaving, but keep it brief and professional.
- Express gratitude for the opportunities and experiences you have had while working at the company.
- Offer your assistance in any way possible to make the transition easier for your employer.
- Proofread the letter carefully before submitting it.
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include the date of your resignation, your last day of work, and the reason for leaving. It should also express your gratitude for the opportunities and experiences you have had while working at the company.
When should I submit my resignation letter?
You should submit your resignation letter at least two weeks before your intended last day of work. This will give your employer enough time to find a replacement and ensure a smooth transition.
Should I explain my reasons for leaving in my resignation letter?
Yes, you should mention your reasons for leaving in your resignation letter. However, keep it brief and professional. You do not want to burn any bridges or damage your professional reputation.
Do I need to give a reason for leaving in my resignation letter?
No, you are not required to give a reason for leaving in your resignation letter. However, it is considered professional to do so.
Can I resign via email?
It is best to resign in person or via a formal letter. However, if you are unable to do so, you can resign via email. Make sure to follow the same guidelines as you would with a formal letter.
What should I do after submitting my resignation letter?
After submitting your resignation letter, ensure that you complete all of your projects and tasks to the best of your ability. Offer your assistance in any way possible to make the transition easier for your employer. Maintain a positive attitude and professional demeanor until your last day of work.
Conclusion
Writing a resignation letter can be a difficult task, but it is an important one. It is a professional way to end your employment and ensure a smooth transition. Remember to keep your letter concise, clear, and professional, and offer your assistance in any way possible to make the transition easier for your employer.