If you are in a situation where you need to resign from your job, it is important to do so professionally and politely. A resignation letter is a formal document that communicates your intention to leave your current job. In this article, you will find seven examples of resignation letters that you can use as a guide when writing your own.
When writing a resignation letter, it is important to keep it brief and to the point. In the following section, we will provide an explanation of what needs to be included in your resignation letter.
A resignation letter should start with a formal greeting addressed to your employer or manager. The first paragraph should state your intention to resign and your last day of work. The second paragraph can include a brief explanation for your resignation and any expressions of gratitude for the opportunity to work with the company. Finally, the letter should end with a complimentary close and your signature.
It is important to customize your resignation letter to fit your particular situation. The examples provided below can be edited as needed to reflect your own unique circumstances.
Example 1: Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. My last day of work will be [Date].
It is with a heavy heart that I have to resign due to personal reasons. I would like to express my gratitude for the opportunities that you and the company have given me. It has been a pleasure working with you and the team.
Sincerely,
[Your Name]
Example 2: New Job Offer
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. My last day of work will be [Date].
I have recently received a new job offer that I have decided to accept. I would like to thank you and the company for the opportunities that you have given me. I have enjoyed my time here and appreciate everything that I have learned.
Best regards,
[Your Name]
Example 3: Going Back to School
Dear [Manager’s Name],
I regret to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. My last day of work will be [Date].
I have decided to go back to school to pursue further education. I would like to thank you and the company for the support you have provided during my time here. I have learned a lot and will always be grateful for the opportunities that I have had.
Thank you,
[Your Name]
Example 4: Health Reasons
Dear [Manager’s Name],
I am writing to inform you that I must resign from my position as [Your Position] at [Company Name]. My last day of work will be [Date].
Unfortunately, I have been experiencing health issues that require me to take a leave of absence from work. I would like to express my appreciation for the support and opportunities that the company has provided me with.
Regards,
[Your Name]
Example 5: Relocation
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. My last day of work will be [Date].
I am relocating to a different city and will be unable to continue my employment with the company. I would like to thank you and the team for the wonderful experiences and opportunities that I have had.
Yours truly,
[Your Name]
Example 6: Unhappy with Management
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. My last day of work will be [Date].
I have decided to resign because I am unhappy with the current management practices at the company. I would like to thank you for the opportunities that you have given me and for the experiences that I have had while working here.
Thank you,
[Your Name]
Example 7: Retirement
Dear [Manager’s Name],
I am writing to inform you that I will be retiring from my position as [Your Position] at [Company Name]. My last day of work will be [Date].
It has been an honor to work with you and the team for the past [Number of Years] years. I would like to thank you and the company for the opportunities and experiences that I have had.
Best regards,
[Your Name]
Tips for Writing a Resignation Letter
Writing a resignation letter can be difficult. Here are some tips to help you write a professional and effective letter:
- Keep the letter brief and to the point.
- Address the letter to your employer or manager.
- State your intention to resign and your last day of work.
- Include a brief explanation for your resignation (if desired).
- Express gratitude for the opportunity to work with the company.
- End with a complimentary close and your signature.
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include a formal greeting, a statement of your intention to resign, your last day of work, and a brief explanation for your resignation (if desired). It should also include expressions of gratitude and a complimentary close.
How much notice should I give before resigning?
The amount of notice you should give will depend on your contract and the policies of your company. Generally, it is recommended to give at least two weeks’ notice.
Do I need to give a reason for my resignation?
No, you are not required to give a reason for your resignation. However, it is often helpful to provide an explanation in order to help your employer understand your decision.
How do I address my resignation letter?
You should address your resignation letter to your employer or manager. Use a formal greeting such as “Dear [Manager’s Name]” or “To Whom It May Concern”.
Should I mention problems with the company or management in my resignation letter?
No, it is generally not a good idea to mention problems with the company or management in your resignation letter. This can be seen as unprofessional and may harm your future job prospects.
Do I need to provide a written resignation letter?
It is generally recommended to provide a written resignation letter as it provides a formal record of your resignation. However, if you are unable to provide a written letter, you should at least inform your employer of your intention to resign in person or over the phone.
Conclusion
Writing a resignation letter can be a difficult task, but it is important to do so professionally and politely. The examples provided in this article can be edited as needed to fit your particular situation. Remember to keep the letter brief, express gratitude, and end with a complimentary close. If you are unsure about how to write a resignation letter, consult with your HR department or a career counselor for guidance.