Resigning from a job can be stressful, but writing a resignation letter can help make the process smoother. In this article, we’ll discuss the format of a resignation letter email with notice period. If you’re looking for examples, we have seven different templates for you to choose from, and we also provide tips to help you write a professional resignation letter.
What is a Resignation Letter Email Format With Notice Period?
A resignation letter email with notice period is a letter written to inform your employer that you will be leaving the company. It is important to provide a notice period as it gives your employer time to find a replacement and transition your responsibilities. A resignation letter email is a professional way to end your employment and maintain a positive relationship with your employer.
Examples of Resignation Letter Email Format With Notice Period
Personal Reasons
Greeting: Dear [Manager’s Name],
Body: I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. My last day of work will be [Date]. I have enjoyed my time at the company and appreciate the opportunities you have given me. However, due to personal reasons, I have decided to pursue other opportunities. I will work to ensure a smooth transition and am open to discussing how I can assist during this time.
Sincerely,
Complimentary Close: [Your Name]
New Job Offer
Greeting: Dear [Manager’s Name],
Body: I am writing to inform you that I have accepted a new job offer and will be resigning from my position as [Position] at [Company Name]. My last day of work will be [Date]. I am grateful for the opportunity to work at the company and have learned a lot during my tenure. Thank you for your support and guidance during my time here. I will work to ensure a smooth transition and am open to discussing how I can assist during this time.
Sincerely,
Complimentary Close: [Your Name]
Returning to School
Greeting: Dear [Manager’s Name],
Body: I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. My last day of work will be [Date]. I have enjoyed working at the company and am grateful for the opportunities that I have been given. However, I have decided to return to school to pursue further education. I will ensure a smooth transition and am open to discussing how I can assist during this time.
Sincerely,
Complimentary Close: [Your Name]
Health Reasons
Greeting: Dear [Manager’s Name],
Body: I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. My last day of work will be [Date]. Unfortunately, my health has deteriorated, and I need to focus on my recovery. I am grateful for the support and opportunities that I have received while working at the company. I will ensure a smooth transition and am open to discussing how I can assist during this time.
Sincerely,
Complimentary Close: [Your Name]
Relocation
Greeting: Dear [Manager’s Name],
Body: I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. My last day of work will be [Date]. Unfortunately, I will be relocating to another city and will not be able to continue working at the company. I have enjoyed working at the company and am grateful for the opportunities that I have been given. I will work to ensure a smooth transition and am open to discussing how I can assist during this time.
Sincerely,
Complimentary Close: [Your Name]
Career Change
Greeting: Dear [Manager’s Name],
Body: I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. My last day of work will be [Date]. After much consideration, I have decided to pursue a career change. I am grateful for the opportunities and experiences that I have had at the company. I will work to ensure a smooth transition and am open to discussing how I can assist during this time.
Sincerely,
Complimentary Close: [Your Name]
Unhappy at Work
Greeting: Dear [Manager’s Name],
Body: I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. My last day of work will be [Date]. Unfortunately, I am no longer happy in my role and have decided to pursue other opportunities. I am grateful for the support and opportunities that I have received while working at the company. I will work to ensure a smooth transition and am open to discussing how I can assist during this time.
Sincerely,
Complimentary Close: [Your Name]
Tips for Writing a Resignation Letter Email Format With Notice Period
Provide a Reason for Resignation
While it is not required to provide a reason for resigning, it is courteous to do so. This helps your employer understand your decision and can help maintain a positive relationship with them.
Maintain a Professional Tone
When writing your resignation letter email, it is important to maintain a professional tone. This will help you maintain a positive relationship with your employer and can also help you in the future if you need a reference.
Provide a Notice Period
Providing a notice period is important as it gives your employer time to find a replacement for your position. The standard notice period is two weeks, but you should check your employment contract to see if there is a different notice period required.
Express Gratitude
It is important to express gratitude in your resignation letter email. This will show your employer that you appreciate the opportunities you have been given and can help maintain a positive relationship.
Edit and Proofread
Before sending your resignation letter email, make sure it is edited and proofread. This will help you avoid any spelling or grammar mistakes and maintain a professional tone.
Keep it Short and Simple
Your resignation letter email should be short and simple. It should include the necessary information and be easy to read.
Frequently Asked Questions
How do I write a resignation letter email with notice period?
To write a resignation letter email with notice period, you should provide a reason for your resignation, maintain a professional tone, provide a notice period, express gratitude, edit and proofread, and keep it short and simple.
What should I include in my resignation letter email?
Your resignation letter email should include the date of your resignation, your reason for resigning, your notice period, and an expression of gratitude.
How much notice period should I provide?
The standard notice period is two weeks, but you should check your employment contract to see if there is a different notice period required.
Can I resign via email?
Yes, you can resign via email. However, it is important to follow the same guidelines as you would with a written resignation letter.
What is the difference between a resignation letter and resignation email?
A resignation letter is a written document that is given to your employer, while a resignation email is sent via email. Both should follow the same guidelines and include the necessary information.
Can I rescind my resignation?
It is possible to rescind your resignation, but it is important to speak with your employer as soon as possible to discuss the situation and determine if it is possible.
Conclusion
Writing a resignation letter email with notice period can be nerve-wracking, but by following the guidelines in this article, you can ensure a smooth transition and maintain a positive relationship with your employer. Remember to be professional, provide a reason for your resignation, express gratitude, and keep it short and simple. Good luck with your future endeavors!