If you’re planning to leave your job, it’s important to write a resignation email to your HR department. A well-written email will not only maintain your professional image but also create a positive impression on your employer. In this article, we’ve compiled seven resignation email samples to HR that you can edit as needed.
Each resignation email sample in this article has a unique title based on the reason for leaving the job. They include resignation due to personal reasons, resignation due to a new job offer, and resignation due to health issues, among others.
Examples
Resignation due to Personal Reasons
Greeting
First Paragraph: Explain the reason for resigning.
Second Paragraph: Express gratitude and appreciation towards the employer and colleagues.
Complimentary Close
Resignation due to a New Job Offer
Greeting
First Paragraph: Explain the new job offer and why it’s a better fit for your career goals.
Second Paragraph: Express gratitude and appreciation towards the employer and colleagues.
Complimentary Close
Resignation due to Health Issues
Greeting
First Paragraph: Explain the health issues and how it affects your ability to continue working.
Second Paragraph: Express gratitude and appreciation towards the employer and colleagues.
Complimentary Close
Resignation due to Moving to a New City
Greeting
First Paragraph: Explain the reason for the move and how it affects your ability to continue working.
Second Paragraph: Express gratitude and appreciation towards the employer and colleagues.
Complimentary Close
Resignation due to Dissatisfaction with the Current Role
Greeting
First Paragraph: Explain the reason for dissatisfaction and how it affects your decision to resign.
Second Paragraph: Express gratitude and appreciation towards the employer and colleagues.
Complimentary Close
Resignation due to Retirement
Greeting
First Paragraph: Explain the reason for retirement and how it affects your decision to resign.
Second Paragraph: Express gratitude and appreciation towards the employer and colleagues.
Complimentary Close
Resignation due to Family Obligations
Greeting
First Paragraph: Explain the family obligations and how it affects your ability to continue working.
Second Paragraph: Express gratitude and appreciation towards the employer and colleagues.
Complimentary Close
Tips
If you’re unsure of how to write a resignation email, here are some tips to help you:
- Be clear and concise in your email.
- Mention the reason for leaving but keep it professional.
- Express gratitude and appreciation towards the employer and colleagues.
- Give sufficient notice period, as mentioned in your employment contract.
- Offer assistance in the transition period, if required.
- Proofread the email to avoid any errors or typos.
Frequently Asked Questions
What should be the subject line of a resignation email?
The subject line of the resignation email should be clear and concise. It should include your name, the word “resignation,” and the date of your last day at work.
Is it necessary to mention the reason for resigning in the email?
It’s not necessary to mention the reason for resigning, but it’s a professional courtesy to provide an explanation. Keep the reason concise and professional.
How much notice period should I give when resigning?
The notice period is usually mentioned in your employment contract. If it’s not mentioned, a notice period of two weeks is considered standard.
Should I mention my future plans in the resignation email?
You can mention your future plans in the resignation email but keep it professional. Avoid providing too much detail about your future employer or plans.
Should I offer to train my replacement?
Offering to train your replacement is a professional courtesy and shows your commitment to your employer. However, it’s not mandatory.
Should I send a copy of the resignation email to my colleagues?
You don’t need to send a copy of the resignation email to your colleagues, but you can inform them in person or through a separate email if you wish.
Conclusion
When you’re resigning from a job, it’s important to do it gracefully and professionally. A resignation email to HR is a good way to maintain your professional image and leave a positive impression on your employer. Use the samples and tips in this article to write an effective resignation email.