If you’ve ever had to write a reference letter, you may have wondered whether to write it in past or present tense. In this article, we’ll explore the different tenses you can use when writing a reference letter and when to use them.
Introduction
When writing a reference letter, it’s important to choose the correct tense to convey the right message. The tense you use can affect how the recipient perceives the letter, so it’s crucial to choose wisely. In this article, we’ll explore how to use past and present tense in reference letters.
Explanation
The tense you use in a reference letter depends on the context of the letter. If you’re writing about someone’s past accomplishments, use past tense. If you’re writing about their current abilities, use present tense. Keep in mind that inconsistency in tense can confuse the reader and detract from the overall message.
You may also need to use both tenses in a single reference letter. For example, if you’re describing the person’s past work experience and their current skills, you could use past tense for the former and present tense for the latter.
Remember that the purpose of a reference letter is to provide an honest and accurate assessment of the person’s abilities. By using the correct tense, you can help ensure that your letter achieves this goal.
If you’re not sure which tense to use, you can always look for examples online and edit them as needed. It’s important to remember that each letter should be tailored to the specific person and situation, so don’t rely too heavily on templates.
Reference Letter Past Or Present Tense Tips
1. Employment Reference Letter – Past Tense
Dear [Employer Name],
I am writing to recommend [Employee Name] for employment at your organization. During their time at [Previous Company], [Employee Name] consistently demonstrated exceptional [skill/quality] and was a valuable member of our team. They [specific accomplishment or task] and were always willing to go above and beyond to ensure the success of the project.
Overall, I believe that [Employee Name]’s experience and skill set would make them an excellent addition to your company. Please don’t hesitate to contact me if you have any further questions.
Sincerely,
[Your Name]
2. Academic Reference Letter – Present Tense
Dear [Admissions Committee],
I am writing to recommend [Student Name] for admission to your university. As [Student Name]’s [class/professor/mentor], I can attest to their exceptional academic abilities and dedication to their studies. They consistently demonstrate a strong understanding of [subject] and are always willing to participate in class discussions and activities.
Furthermore, [Student Name] has shown great initiative in pursuing [specific academic or extracurricular activity]. Their enthusiasm for learning and willingness to take on new challenges make them an ideal candidate for your university.
Please don’t hesitate to contact me if you have any further questions about [Student Name]’s qualifications.
Sincerely,
[Your Name]
3. Character Reference Letter – Present Tense
Dear [Recipient Name],
I am writing to recommend [Person’s Name] for [reason for recommendation]. [Person’s Name] is an exceptional individual who consistently demonstrates [positive quality]. They have a strong sense of [specific quality] and always strive to do what is right.
In my experience working with [Person’s Name], I have seen firsthand their [specific example of positive quality]. They are a reliable and trustworthy individual who is always willing to lend a helping hand when needed.
I am confident that [Person’s Name] would be an asset to any [company/organization/school/etc.]. Please don’t hesitate to contact me if you have any further questions.
Sincerely,
[Your Name]
4. Employment Reference Letter – Present Tense
Dear [Employer Name],
I am writing to recommend [Employee Name] for employment at your organization. [Employee Name] is a dedicated and hardworking individual who consistently demonstrates exceptional [skill/quality]. They have a strong work ethic and always strive to complete tasks to the best of their ability.
In their current role at [Current Company], [Employee Name] has shown great initiative in [specific task or project]. They work well independently and as part of a team, and are always willing to take on new challenges.
In summary, I believe that [Employee Name] would be an excellent addition to your company. Please don’t hesitate to contact me if you have any further questions.
Sincerely,
[Your Name]
5. Academic Reference Letter – Past Tense
Dear [Admissions Committee],
I am writing to recommend [Student Name] for admission to your university. During their time in my [class/program], [Student Name] consistently demonstrated exceptional academic abilities and dedication to their studies. They excelled in [specific subject or project] and always participated actively in class discussions and activities.
In addition to their academic achievements, [Student Name] is also a talented [specific talent or skill]. They have shown great leadership skills in [specific example of leadership] and are always willing to help their peers.
I am confident that [Student Name] would thrive in your academic environment and make valuable contributions to your university. Please don’t hesitate to contact me if you have any further questions.
Sincerely,
[Your Name]
6. Character Reference Letter – Past Tense
Dear [Recipient Name],
I am writing to recommend [Person’s Name] for [reason for recommendation]. [Person’s Name] is an exceptional individual who consistently demonstrated [positive quality] during their time at [previous company/school/organization/etc.].
In my experience working with [Person’s Name], I have seen firsthand their [specific example of positive quality]. They are a reliable, trustworthy, and dedicated individual who always goes above and beyond to help others.
I am confident that [Person’s Name] would be an asset to any [company/organization/school/etc.]. Please don’t hesitate to contact me if you have any further questions.
Sincerely,
[Your Name]
Frequently Asked Questions (FAQs)
What tense should I use in a reference letter?
The tense you use in a reference letter depends on the context of the letter. If you’re writing about someone’s past accomplishments, use past tense. If you’re writing about their current abilities, use present tense. Keep in mind that inconsistency in tense can confuse the reader and detract from the overall message.
Can I use both tenses in a single reference letter?
Yes, you may need to use both tenses in a single reference letter. For example, if you’re describing the person’s past work experience and their current skills, you could use past tense for the former and present tense for the latter.
Should I use the same tense throughout the entire letter?
Consistency is key in a reference letter, so it’s best to use the same tense throughout the entire letter. However, if you need to switch tenses to convey the right message, make sure to do so clearly and intentionally.
How do I know which tense to use for a specific situation?
If you’re not sure which tense to use, consider the context of the letter and the purpose of the recommendation. Are you writing about past accomplishments or current abilities? What message do you want to convey to the recipient? By answering these questions, you can determine which tense is appropriate for your letter.
Can I use templates for reference letters?
While templates can be helpful, it’s important to remember that each letter should be tailored to the specific person and situation. Use templates as a starting point and edit them as needed to ensure that your letter accurately reflects the person you’re recommending.
What should I include in a reference letter?
A reference letter should include a brief introduction, a description of the person’s qualifications and achievements, and a summary of your recommendation. You should also include your contact information in case the recipient has any further questions.
Conclusion
Choosing the correct tense in a reference letter can help ensure that your message is clear and effective. By following the tips and examples in this article, you can write a reference letter that accurately reflects the person you’re recommending and helps them achieve their goals.