A job reference letter from an employer is a written document that describes an employee’s skills, achievements, and character. It is often requested by potential employers to gain insight into a candidate’s work ethic and experience. In this article, we will provide tips on how to write a job reference letter and provide seven examples that readers can use as a guide to create their own letter.
Tips for Writing a Job Reference Letter From Employer
When writing a job reference letter from an employer, it is important to follow these tips:
Step 1: Understand the Purpose
Before writing a job reference letter, it is important to understand its purpose. The letter should provide insight into the employee’s work experience, skills, and character. It should also highlight their strengths and achievements in the workplace.
Step 2: Format the Letter Correctly
The letter should be formatted correctly, with a professional greeting, an introduction, a body, and a closing. It should be written on company letterhead and signed by the employer.
Step 3: Provide Specific Examples
When describing the employee’s strengths and achievements, it is important to provide specific examples. This will help the potential employer gain a better understanding of the employee’s capabilities.
Step 4: Use Professional Language
The language used in the job reference letter should be professional and should avoid any unnecessary or informal language. It should also be free of grammatical errors and spelling mistakes.
Step 5: Be Honest
It is important to be honest when writing a job reference letter. If the employee has areas for improvement, it is best to mention them in a constructive manner.
Step 6: Edit the Letter Carefully
Before submitting the letter, it is important to edit it carefully for errors and to ensure that it reads well. It is also a good idea to have someone else read the letter to provide feedback.
Step 7: Include Contact Information
The letter should include the employer’s contact information in case the potential employer has any additional questions.
Examples of Job Reference Letters From Employer
Greeting:
To Whom It May Concern,
Letter Body:
I am writing to provide a reference for [employee name]. [He/She] worked for our company for [length of time] and was a valuable member of our team. [He/She] was responsible for [brief job duties], and consistently exceeded our expectations. [He/She] was always willing to go above and beyond to ensure that our clients were satisfied with our services.
Furthermore, [employee name] is highly skilled in [skill], and [he/she] regularly used this skill to [specific achievement]. [He/She] is also a great communicator and collaborator, and [he/she] was able to work effectively with colleagues at all levels of the organization.
Complimentary Close:
Regards,
[Your Name]
Greeting:
Dear Hiring Manager,
Letter Body:
I am writing this letter to recommend [employee name] for employment at your company. [Employee name] worked for our company for [length of time] and was an outstanding employee. [He/She] was responsible for [brief job duties], and always completed tasks on time and to a high standard.
[Employee name] has a strong work ethic and was willing to take on additional responsibilities when needed. [He/She] was also highly skilled in [skill], and was able to use this skill to [specific achievement]. Furthermore, [he/she] consistently demonstrated excellent communication and interpersonal skills, and was able to work effectively with all team members.
Complimentary Close:
Sincerely,
[Your Name]
Greeting:
To Whom It May Concern,
Letter Body:
I am pleased to provide a reference for [employee name]. [He/She] worked for our company for [length of time] and was a valuable member of our team. [He/She] was responsible for [brief job duties], and consistently delivered high-quality work.
[Employee name] has a strong attention to detail, and was able to [specific achievement]. [He/She] is also highly skilled in [skill], and was able to use this skill to [specific achievement]. Furthermore, [he/she] is an excellent communicator and collaborator, and was able to work effectively with colleagues and clients at all levels of the organization.
Complimentary Close:
Best regards,
[Your Name]
Greeting:
Dear Sir/Madam,
Letter Body:
I am writing to recommend [employee name] for employment at your company. [He/She] worked for our company for [length of time] and was a dedicated and reliable employee. [He/She] was responsible for [brief job duties], and consistently demonstrated a high level of professionalism and attention to detail.
[Employee name] is a talented individual with a strong work ethic. [He/She] was able to use [specific skill] to [specific achievement]. [He/She] is also an excellent communicator and team player, and was able to work effectively with colleagues and clients at all levels of the organization.
Complimentary Close:
Yours sincerely,
[Your Name]
Greeting:
Dear [Hiring Manager’s Name],
Letter Body:
I am writing to provide a reference for [employee name]. [He/She] worked for our company for [length of time] and was an outstanding employee. [He/She] was responsible for [brief job duties], and always completed tasks on time and to a high standard.
[Employee name] has a strong work ethic and was willing to take on additional responsibilities when needed. [He/She] was also highly skilled in [skill], and was able to use this skill to [specific achievement]. Furthermore, [he/she] consistently demonstrated excellent communication and interpersonal skills, and was able to work effectively with all team members.
Complimentary Close:
Best regards,
[Your Name]
Greeting:
Dear [Hiring Manager’s Name],
Letter Body:
I am writing to recommend [employee name] for employment at your company. [He/She] worked for our company for [length of time] and was an exceptional employee. [He/She] was responsible for [brief job duties], and consistently exceeded our expectations.
[Employee name] has a strong work ethic and was always willing to go the extra mile to ensure that our clients were satisfied. [He/She] is also highly skilled in [skill], and was able to use this skill to [specific achievement]. Furthermore, [he/she] is an excellent communicator and collaborator, and was able to work effectively with colleagues and clients at all levels of the organization.
Complimentary Close:
Regards,
[Your Name]
Greeting:
To Whom It May Concern,
Letter Body:
I am pleased to provide a reference for [employee name]. [He/She] worked for our company for [length of time] and was a valuable member of our team. [He/She] was responsible for [brief job duties], and consistently delivered high-quality work.
[Employee name] has a strong attention to detail, and was able to [specific achievement]. [He/She] is also highly skilled in [skill], and was able to use this skill to [specific achievement]. Furthermore, [he/she] is an excellent communicator and collaborator, and was able to work effectively with colleagues and clients at all levels of the organization.
Complimentary Close:
Yours sincerely,
[Your Name]
Frequently Asked Questions
What is a job reference letter from an employer?
A job reference letter from an employer is a written document that describes an employee’s skills, achievements, and character. It is often requested by potential employers to gain insight into a candidate’s work ethic and experience.
What should be included in a job reference letter from an employer?
A job reference letter from an employer should include a professional greeting, an introduction, a body that describes the employee’s strengths and achievements, and a closing. It should also be written on company letterhead and signed by the employer.
How should a job reference letter from an employer be formatted?
A job reference letter from an employer should be formatted correctly, with a professional greeting, an introduction, a body, and a closing. It should be written on company letterhead and signed by the employer.
What is the purpose of a job reference letter from an employer?
The purpose of a job reference letter from an employer is to provide insight into an employee’s work experience, skills, and character. It should also highlight their strengths and achievements in the workplace.
Is it important to be honest when writing a job reference letter from an employer?
Yes, it is important to be honest when writing a job reference letter from an employer. If the employee has areas for improvement, it is best to mention them in a constructive manner.
Should a job reference letter from an employer include contact information?
Yes, a job reference letter from an employer should include the employer’s contact information in case the potential employer has any additional questions.
Conclusion
Writing a job reference letter from an employer can be a daunting task, but by following these tips and using the examples provided, you can create a letter that effectively describes an employee’s skills, achievements, and character. Remember to be honest, professional, and specific in your descriptions, and to format the letter correctly. By providing a well-written job reference letter, you can help a former employee succeed in their job search.