If you’re planning to resign from your current job, it’s important to do it in a professional and respectful manner. Writing a resignation letter is an effective way to communicate your decision and ensure a smooth transition for both you and your employer. In this article, we’ll provide examples of great resignation letters and tips on how to write your own.
Before we dive into the examples, let’s go over the basics of what a resignation letter should include. First, it’s important to clearly state that you are resigning from your position. You should also include the date of your last day of work and express gratitude for the opportunity to work for your employer. Additionally, it’s a good idea to offer to help with the transition process and provide your contact information in case your employer needs to reach you in the future.
Readers can find examples below and edit them as needed for their own use.
Example 1: Moving On
Dear [Manager’s name],
I am writing to let you know that I have decided to resign from my position as [position] at [company name]. My last day of work will be on [date]. I want to express my sincere gratitude for the opportunities you have given me during my time here. I have learned so much from working with you and the rest of the team.
Please let me know if there is anything I can do to help with the transition process. I am committed to ensuring that this is as smooth a process as possible for the company. You can contact me at [phone number] or [email address].
Thank you again for everything.
Sincerely,
[Your name]
Example 2: Pursuing a New Opportunity
Dear [Manager’s name],
I am writing to inform you that I have accepted a new position and will be resigning from my current role as [position] at [company name]. My last day of work will be on [date]. I want to express my appreciation for the support and guidance you have provided me during my time here.
It has been an honor to work with such a talented and dedicated team. I am committed to ensuring a smooth transition for the company and I am available to assist in any way possible during this time. You can contact me at [phone number] or [email address].
Thank you for everything.
Best regards,
[Your name]
Example 3: Health Reasons
Dear [Manager’s name],
It is with regret that I must resign from my position as [position] at [company name] due to health reasons. My last day of work will be on [date]. I want to express my gratitude for the support and opportunities you have provided me during my time with the company.
Although it was a difficult decision to make, I believe it is in the best interest of my health to step back from my responsibilities. I will do everything I can to ensure a smooth transition for the company and my team. If you need to reach me, you can contact me at [phone number] or [email address].
Thank you for your understanding.
Sincerely,
[Your name]
Example 4: Family Relocation
Dear [Manager’s name],
I am writing to inform you that my family and I will be relocating to [location] and I must resign from my position as [position] at [company name]. My last day of work will be on [date].
I want to thank you for the opportunities and support you have given me during my time with the company. I have enjoyed working with such a talented and dedicated team and I am committed to making this transition as smooth as possible for everyone involved.
If there is anything I can do to assist in the transition process, please let me know. You can reach me at [phone number] or [email address].
Thank you for your understanding.
Best regards,
[Your name]
Example 5: Career Change
Dear [Manager’s name],
I am writing to let you know that I have decided to resign from my position as [position] at [company name]. My last day of work will be on [date].
While I have enjoyed my time with the company, I have decided to pursue a different career path. I want to express my gratitude for the opportunities and support you have given me during my time here. It has been a pleasure working with you and the rest of the team.
If there is anything I can do to help with the transition process, please let me know. You can contact me at [phone number] or [email address].
Thank you again for everything.
Sincerely,
[Your name]
Example 6: Retirement
Dear [Manager’s name],
It is with mixed emotions that I must resign from my position as [position] at [company name] due to retirement. My last day of work will be on [date].
I want to express my sincere gratitude for the opportunities and support you have given me during my time with the company. It has been a pleasure to work with such a talented and dedicated team. I am committed to ensuring a smooth transition for everyone involved.
If there is anything I can do to assist in the transition process or if you need to reach me in the future, please do not hesitate to contact me at [phone number] or [email address].
Thank you for everything.
Best regards,
[Your name]
Tips for Writing a Great Resignation Letter
Writing a resignation letter can be stressful, but it doesn’t have to be. Here are some tips to help you write a great resignation letter:
- Keep it simple and straightforward. Your resignation letter doesn’t need to be overly complicated or lengthy.
- Express gratitude. It’s always a good idea to thank your employer for the opportunities and support they have given you.
- Offer to help with the transition process. This shows that you are committed to making the transition as smooth as possible for everyone involved.
- Provide your contact information. Make sure your employer has a way to reach you in case they need to get in touch with you in the future.
- Proofread your letter. Check for spelling and grammar errors to ensure that your letter is professional and polished.
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include a clear statement that you are resigning from your position, the date of your last day of work, and expressions of gratitude for the opportunities and support you have received during your time with the company. It’s also a good idea to offer to help with the transition process and provide your contact information.
When should I submit my resignation letter?
You should submit your resignation letter as soon as possible after you have made the decision to leave your position. This gives your employer plenty of time to plan for your departure and ensure a smooth transition.
Do I need to give a reason for resigning?
No, you are not required to give a reason for resigning in your resignation letter. However, if you feel comfortable doing so, you can include a brief explanation of your decision.
Should I include negative feedback in my resignation letter?
No, it’s generally not a good idea to include negative feedback in your resignation letter. Keep your letter positive and professional, and save any negative feedback for an exit interview or other appropriate venue.
Can I resign via email?
While it’s generally recommended that you resign in person, sometimes it’s not possible. If you can’t resign in person, you can resign via email. Just make sure your email is professional and includes all the necessary information.
What should I do after I submit my resignation?
After you submit your resignation, it’s important to work with your employer to ensure a smooth transition. This may involve training your replacement, completing any outstanding work, and tying up loose ends. Make sure you leave on a positive note by helping out as much as you can during your last few weeks on the job.
Conclusion
Writing a great resignation letter can help ensure a positive and respectful end to your time with your current employer. Whether you’re leaving to pursue a new opportunity, for health reasons, or for another reason altogether, these examples and tips can help you craft a professional and effective resignation letter.