When an employee leaves your organization, it is important to send out an announcement to inform the rest of the team. This article provides you with several examples of Employee Leaving Announcement Email Samples that you can use and edit as needed.
When an employee leaves the company, it is important to inform colleagues as soon as possible. This is not only a professional gesture but also helps in maintaining good relationships with the departing employee. In this article, we will provide you with Employee Leaving Announcement Email Samples that you can use and edit as needed.
The examples that we provide will cover different reasons for an employee’s departure, such as resignation, retirement, or termination. Each example will have a different tone depending on the reason for departure. We encourage you to adjust the examples as needed based on your specific situation.
Each example will include the greeting, letter body, and complimentary close. You can use these examples as a starting point and tailor them to your needs.
Employee Leaving Announcement Email Sample Examples
Example 1: Resignation due to Personal Reasons
Greeting,
I am writing to announce that [Employee’s Name] will be leaving our company. [He/She] has resigned due to personal reasons and [his/her] last day with us will be [Date].
We are grateful for [Employee’s Name] contribution to our team and the progress [he/she] has made during [his/her] time here. [He/She] will be missed, and we wish [him/her] all the best in [his/her] future endeavors.
Best regards,
[Your Name]
Example 2: Retirement Announcement
Dear Colleagues,
I am writing to inform you that [Employee’s Name] will be retiring from our company. [He/She] has been with us for [Number of Years] years and has made significant contributions to our team.
[Employee’s Name] has been a valued member of our team and will be missed. We are grateful for [his/her] dedication and hard work, and we wish [him/her] all the best in [his/her] retirement.
Thank you,
[Your Name]
Example 3: Termination Announcement
Dear Team,
I am writing to inform you that [Employee’s Name] is no longer with our company. Unfortunately, we had to terminate [his/her] employment due to [Reason for Termination].
We thank [Employee’s Name] for [his/her] contributions to our team and wish [him/her] the best in [his/her] future endeavors.
Best regards,
[Your Name]
Example 4: Resignation Announcement due to New Opportunity
Colleagues,
I am writing to let you know that [Employee’s Name] has resigned from our company. [He/She] has accepted a new opportunity that [he/she] could not pass up, and [his/her] last day with us will be [Date].
We are grateful for [Employee’s Name]’s hard work and dedication to our team. We will miss [him/her] and wish [him/her] all the best in [his/her] future endeavors.
Thank you,
[Your Name]
Example 5: Resignation Announcement due to Health Reasons
Dear Team,
I am writing to inform you that [Employee’s Name] has resigned from our company due to health reasons. [His/Her] last day with us will be [Date].
We are grateful for [Employee’s Name]’s contributions to our team and will miss [him/her]. We wish [him/her] all the best in [his/her] recovery and future endeavors.
Best regards,
[Your Name]
Example 6: Resignation Announcement due to Relocation
Dear Colleagues,
I am writing to let you know that [Employee’s Name] has resigned from our company due to relocation. [His/Her] last day with us will be [Date].
We are grateful for [Employee’s Name]’s contributions to our team and will miss [him/her]. We wish [him/her] all the best in [his/her] move and future endeavors.
Thank you,
[Your Name]
Tips for Employee Leaving Announcement Email Sample
Write a Clear Subject Line
Make sure the subject line clearly states that the email is about an employee’s departure. This helps to ensure that the email is read and understood by everyone who receives it.
Express Gratitude
Express gratitude for the departing employee’s contributions to the company. This not only shows appreciation for their work but also demonstrates a positive company culture.
Mention the Reason for Departure
Mentioning the reason for departure can help to alleviate any confusion or speculation among colleagues. It also shows that the company is transparent and honest with its employees.
Frequently Asked Questions
What should I include in an employee leaving announcement email?
An employee leaving announcement email should include the employee’s name, the reason for departure, the employee’s last day, and a message of gratitude and well wishes.
Should I send an employee leaving announcement email to external contacts?
It depends on the situation. If the departing employee had a significant role in communicating with external contacts, it may be appropriate to send an announcement email to those contacts. However, if the employee did not have a significant role in external communications, it may not be necessary to send an email.
Should I mention the employee’s new job in the announcement email?
It is not necessary to mention the employee’s new job in the announcement email. However, if the employee has requested that their new job be mentioned, it is appropriate to do so.
When should I send the announcement email?
The announcement email should be sent as soon as possible after the employee’s departure has been confirmed. This ensures that everyone is informed in a timely manner.
Should I include the departing employee’s contact information in the announcement email?
No, it is not appropriate to include the departing employee’s contact information in the announcement email without their permission.
Should I send a goodbye message to the departing employee?
Yes, sending a personal goodbye message to the departing employee shows that the company values their contributions and wishes them well in their future endeavors.
Conclusion
Sending an employee leaving announcement email is an important task that should not be overlooked. The examples provided in this article can help you to create a professional and thoughtful announcement that expresses appreciation for the departing employee and maintains good relationships with colleagues.