Are you planning to resign from your job but don’t know how to write a proper resignation letter? A 30 days notice resignation letter is a professional way to inform your employer that you’re leaving and to give them enough time to find a replacement. In this article, we’ll explain how to write a 30 days notice resignation letter and provide you with examples that you can edit to fit your situation.
How to Write a 30 Days Notice Resignation Letter
A 30 days notice resignation letter should be brief and to the point. Here’s how you can write one:
Step 1: Start with a Greeting
Begin your letter with a professional and friendly greeting. Use your supervisor’s name and title, followed by a comma.
Step 2: State Your Intentions
Be clear and concise about your intentions to resign. State the date of your last day of work and that you’re providing 30 days’ notice.
Step 3: Thank Your Employer
Thank your employer for the opportunity to work with them and for any valuable experiences or skills you gained while working there.
Step 4: Offer Assistance
If possible, offer to assist in the transition process or to train your replacement.
Step 5: Provide Your Contact Details
Include your contact details, such as your phone number and email address, so that your employer can contact you if necessary.
Step 6: Close with a Complimentary Close
Closing a 30 days notice resignation letter should be done professionally. Use a complimentary close such as “Sincerely” or “Best regards” followed by your name and signature.
Readers can find examples and edit them as needed.
Examples of 30 Days Notice Resignation Letter
Personal Reasons
Dear [Supervisor’s Name],
I am writing to inform you that I will be resigning from my position as [Your Position] effective [Date of Last Day of Work], providing 30 days’ notice as required. I have made this decision due to personal reasons and I believe it’s time for me to move on to new opportunities.
During my time at [Company Name], I have learned a great deal and had the opportunity to work with amazing colleagues. I am grateful for the valuable experiences and skills I gained while working here. I am more than willing to assist with the transition process and to train my replacement. Please let me know if there’s anything I can do to make the process smoother.
Thank you for your understanding and support during my time here at [Company Name]. I will remain available for any further questions or concerns that may arise.
Sincerely,
[Your Name]
Career Advancement
Dear [Supervisor’s Name],
I am writing to let you know that I have accepted a new opportunity and will be resigning from my position as [Your Position] at [Company Name] effective [Date of Last Day of Work]. I am providing 30 days’ notice as required to ensure a smooth transition for the team.
During my time at [Company Name], I have grown both personally and professionally. I am grateful for the opportunities afforded to me and I am confident that my time here has prepared me for the next step in my career.
Please let me know if there’s anything I can do to make the transition smoother, such as assisting with the hiring process or training my replacement. I am more than willing to help in any way I can.
Thank you for your understanding and support during my time here at [Company Name]. I will remain available for any further questions or concerns that may arise.
Best regards,
[Your Name]
Relocation
Dear [Supervisor’s Name],
I am writing to inform you that I will be resigning from my position as [Your Position] effective [Date of Last Day of Work]. This decision was not an easy one to make, but I have decided to relocate to [City/State] for personal reasons.
I am providing 30 days’ notice as required to ensure a smooth transition for the team. I am more than willing to assist with the transition process, such as training my replacement or documenting my duties and responsibilities.
Thank you for the opportunity to work with [Company Name]. I am grateful for the valuable experiences and skills I gained while working here. I will remain available for any further questions or concerns that may arise.
Sincerely,
[Your Name]
Health Reasons
Dear [Supervisor’s Name],
I am writing to formally notify you of my resignation from my position as [Your Position] at [Company Name] effective [Date of Last Day of Work]. Unfortunately, due to unforeseen health issues, I am no longer able to continue in my current position.
Providing 30 days’ notice, I hope to ensure a smooth transition for my team. I am willing to assist in finding and training my replacement in any way possible, and I will work diligently to complete any outstanding projects before my departure.
Thank you so much for the experience of working with a company of such high reputation. I have learned so much while working here and will take this knowledge with me to my next position.
Best regards,
[Your Name]
Unhappy with the Work Environment
Dear [Supervisor’s Name],
I am writing to inform you of my resignation from my position as [Your Position] at [Company Name] effective [Date of Last Day of Work]. Unfortunately, I have become increasingly unhappy with the work environment, and I believe it’s time for me to move on to new opportunities.
I am providing 30 days’ notice to ensure a smooth transition for the team. I am more than willing to assist with the transition process, such as training my replacement or documenting my duties and responsibilities. Please let me know if there’s anything I can do to make the process smoother.
Thank you for your understanding and support during my time here at [Company Name]. I will remain available for any further questions or concerns that may arise.
Sincerely,
[Your Name]
Going Back to School
Dear [Supervisor’s Name],
I am writing to inform you that I will be resigning from my position as [Your Position] at [Company Name] effective [Date of Last Day of Work]. I have decided to go back to school to further my education, and I believe this is the best decision for my future.
I am providing 30 days’ notice to ensure a smooth transition for the team. I am more than willing to assist with the transition process, such as training my replacement or documenting my duties and responsibilities.
Thank you for the opportunity to work with [Company Name]. I am grateful for the valuable experiences and skills I gained while working here. I will remain available for any further questions or concerns that may arise.
Best regards,
[Your Name]
Tips for Writing a 30 Days Notice Resignation Letter
When writing a 30 days notice resignation letter, keep the following tips in mind:
- Be professional and concise
- State your intentions clearly and provide the date of your last day of work
- Express gratitude for the opportunity to work with the company
- Offer assistance in the transition process
- Provide your contact details
- Close with a complimentary close and your name and signature
Frequently Asked Questions
Q: How much notice should I give?
A: It’s customary to give at least 30 days’ notice before your last day of work, though your employment contract or company policy may require a longer or shorter notice period.
Q: Do I have to give a reason for resigning?
A: No, you’re not required to give a reason for resigning in your 30 days notice resignation letter. However, you may choose to include a brief explanation if you feel comfortable doing so.
Q: Can I rescind my resignation?
A: It depends on your employer’s policies and whether your position has already been filled by the time you rescind your resignation. It’s best to speak with your supervisor or HR representative as soon as possible if you’re considering rescinding your resignation.
Q: Do I have to work during the notice period?
A: Yes, you’re expected to work during the notice period unless your employer agrees to let you go earlier or you’re paid in lieu of notice.
Q: Should I mention any grievances in my resignation letter?
A: No, your resignation letter is not the appropriate place to air any grievances or complaints you may have about the company or your colleagues. If you have concerns, it’s best to address them with HR or your supervisor before resigning.
Q: Can I use a 30 days notice resignation letter for any job?
A: Yes, a 30 days notice resignation letter is appropriate for any job, whether you’re a full-time employee or a part-time worker.
Conclusion
A 30 days notice resignation letter is an important document that allows you to resign from your job professionally and courteously. By following the guidelines and examples provided in this article, you can write a resignation letter that helps you maintain a positive relationship with your employer and sets you up for success in your future endeavors.