When it comes to resigning from a job, it is important to do it professionally and respectfully. One of the ways to do that is by writing a written notice to quit job. In this article, we will guide you on how to write a proper notice and provide you with examples to make the process easier.
A written notice to quit job is a formal document that you write to inform your employer that you are resigning from your position. This document serves as proof that you have given notice and can be used for legal purposes. It is important to write a clear and concise notice to ensure that there is no confusion or misunderstanding between you and your employer.
Writing a written notice to quit job involves several steps. Firstly, you need to state your intention to resign clearly. Secondly, you need to indicate your last day of work. Lastly, you can thank your employer for the opportunity to work with them and express your gratitude for the experience gained while working with them.
If you are unsure of how to write a notice, do not worry. There are many examples online that you can use as a guide. You can edit them as needed to suit your specific situation.
Examples of Written Notice to Quit Job
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] due to personal reasons. My last day of work will be on [Date].
I appreciate the opportunities and experiences I have gained while working with [Company Name]. I will ensure that all my responsibilities are completed before my last day, and I will assist in any way possible to ensure a smooth transition.
Thank you for understanding my decision.
Sincerely,
[Your Name]
New Opportunity
Dear [Manager’s Name],
It is with mixed emotions that I write to inform you that I have accepted a new job opportunity and will be resigning from my position as [Job Title]. My last day of work will be on [Date].
I am grateful for the experiences and opportunities that I have had while working with [Company Name]. I will ensure a smooth transition by completing all my responsibilities before my last day and assisting in any way possible.
Thank you for your understanding.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] due to relocation. My last day of work will be on [Date].
It has been an honor to work with [Company Name], and I appreciate the opportunities and experiences that I have gained while working here. I will ensure that all my responsibilities are completed before my last day and assist in any way possible to ensure a smooth transition.
Thank you for your understanding.
Sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with regret that I write this letter to inform you that I will be resigning from my position as [Job Title] due to health reasons. My last day of work will be on [Date].
Working with [Company Name] has been a great experience, and I appreciate the opportunities and experiences that I have had while working here. I will ensure a smooth transition by completing all my tasks and assisting in any way possible.
Thank you for your understanding.
Sincerely,
[Your Name]
Negative Work Environment
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] due to the negative work environment. My last day of work will be on [Date].
I appreciate the opportunities and experiences that I have gained while working with [Company Name]. However, the current work environment has become unbearable and has affected my productivity and well-being. I will ensure a smooth transition by completing all my tasks before my last day and assisting in any way possible.
Thank you for your understanding.
Sincerely,
[Your Name]
Unreasonable Demands
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] due to the unreasonable demands placed on me. My last day of work will be on [Date].
Working with [Company Name] has been a great experience, and I appreciate the opportunities and experiences that I have gained while working here. However, the demands have become excessive, and I am unable to meet them without sacrificing my well-being. I will ensure that all my tasks are completed before my last day and assist in any way possible to ensure a smooth transition.
Thank you for your understanding.
Sincerely,
[Your Name]
Tips for Writing a Written Notice to Quit Job
Writing a written notice to quit job can be a daunting process. Here are some tips to make the process easier:
- Keep it simple and concise. Do not use flowery language or complicated words.
- State your intention to resign clearly and indicate your last day of work.
- Express your appreciation for the opportunities and experiences gained.
- Avoid negative comments or complaints about your employer or colleagues.
- Offer to assist in ensuring a smooth transition.
- Proofread the notice to ensure that there are no errors or typos.
Frequently Asked Questions
What should I include in my written notice to quit job?
Your written notice to quit job should include your intention to resign, your last day of work, and a statement of appreciation for the experiences gained while working with the company.
How much notice should I give before quitting my job?
The amount of notice you should give before quitting your job depends on your employment contract and company policies. In general, two weeks’ notice is the standard.
Do I need to give a reason for resigning in my written notice to quit job?
No, you do not need to give a reason for resigning in your written notice to quit job. However, it is a good practice to do so to maintain a professional relationship with your employer and colleagues.
Should I speak to my employer before writing a written notice to quit job?
Yes, it is advisable to speak to your employer before writing a written notice to quit job. This enables you to discuss the terms of your resignation and ensure that there is no confusion or misunderstanding.
Can I email my written notice to quit job?
Yes, you can email your written notice to quit job. However, it is advisable to follow up with a hard copy sent via mail or delivered in person.
Can I use a template for my written notice to quit job?
Yes, you can use a template for your written notice to quit job. However, it is important to edit it to suit your specific situation and ensure that it is tailored to your needs.
Conclusion
Writing a written notice to quit job can be a challenging task, but it is important to do it professionally and respectfully. By following the tips and examples provided in this article, you can ensure that you resign from your job on good terms and maintain a positive relationship with your employer and colleagues.