Resigning from a job can be a difficult decision, but writing a letter of resignation email can make the process smoother. It is a professional and polite way to inform your employer about your decision to leave the company. In this article, we will provide you with examples of resignation emails and tips to help you write a successful one.
A resignation email should be brief and to-the-point. It should clearly state your intention to resign, your last day of work, and a brief thank-you note. It is important to maintain a positive tone in your email, even if your resignation is due to negative reasons.
You can find many examples of resignation emails online, but it is important to edit them as needed to fit your specific situation. The examples provided below are meant to be a starting point, but you should personalize them to fit your own circumstances.
Examples
Personal Reasons
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I have decided to resign from my position as [Job Title]. My last day of work will be [Date]. I have enjoyed working with you and the team, but due to personal reasons, I must move on.
Thank you for the opportunities and experiences I gained while working at the company.
Complimentary Close:
Best regards,
[Your Name]
New Opportunity
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I have accepted a new opportunity and will be resigning from my position as [Job Title]. My last day of work will be [Date]. I appreciate the opportunities and experiences that I have gained while working with you and the team.
Thank you for your support and understanding during this transition.
Complimentary Close:
Sincerely,
[Your Name]
Retirement
Greeting:
Dear [Manager’s Name],
Letter Body:
After much consideration, I have decided to retire and will be resigning from my position as [Job Title]. My last day of work will be [Date]. I want to thank you and the team for providing me with a fulfilling career at the company.
Thank you for all the opportunities and memories.
Complimentary Close:
Warm regards,
[Your Name]
Going Back To School
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I have decided to go back to school and will be resigning from my position as [Job Title]. My last day of work will be [Date]. I am grateful for the opportunities and support I have received from you and the team during my time at the company.
Thank you for the knowledge and experience that I have gained while working with you.
Complimentary Close:
Sincerely,
[Your Name]
Health Reasons
Greeting:
Dear [Manager’s Name],
Letter Body:
It is with regret that I must inform you that I am resigning from my position as [Job Title] due to health reasons. My last day of work will be [Date]. I have enjoyed working with you and the team, and I appreciate the support and understanding that I have received during my time at the company.
Thank you for the opportunities and experiences that I have gained while working here.
Complimentary Close:
Best regards,
[Your Name]
Unhappy With Job
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I am resigning from my position as [Job Title]. My last day of work will be [Date]. While I appreciate the opportunities that I have had while working at the company, I have decided to pursue other career paths.
Thank you for the support and experiences that I have gained while working with you and the team.
Complimentary Close:
Regards,
[Your Name]
Tips
Use A Professional Tone
When writing a resignation email, it is important to maintain a professional tone. Avoid using negative or emotional language, and focus on the positive experiences that you have gained while working at the company.
Be Grateful
Expressing gratitude in your resignation email can leave a positive impression on your employer. Thank them for the opportunities and experiences that you have gained while working at the company.
Give Adequate Notice
It is important to give your employer adequate notice before your last day of work. This allows them to find a replacement or make other arrangements to ensure a smooth transition.
Keep It Simple
Your resignation email should be brief and to-the-point. Avoid elaborating on the reasons for your resignation or including unnecessary details.
Edit And Proofread
Before sending your resignation email, make sure to edit and proofread it for any errors or mistakes. This ensures that your email is professional and polished.
Follow Up
After sending your resignation email, follow up with your employer to ensure a smooth transition. Offer to help with the transition process and provide your contact information if they need to reach you.
Frequently Asked Questions
How do I address my employer in my resignation email?
You should address your employer by their name or title, such as “Dear [Manager’s Name]” or “Dear [Human Resources Director]”.
What should I include in my resignation email?
Your resignation email should include your intention to resign, your last day of work, and a brief thank-you note. You can also include any additional details, such as the reason for your resignation or an offer to help with the transition process.
When should I send my resignation email?
You should send your resignation email at least two weeks before your last day of work to give your employer adequate notice.
Do I need to provide a reason for my resignation in my email?
You are not obligated to provide a reason for your resignation in your email. However, if you feel comfortable doing so, you can include a brief explanation.
Should I mention any negative experiences or issues in my resignation email?
No, you should avoid mentioning any negative experiences or issues in your resignation email. Focus on the positive experiences that you have gained while working at the company.
What should I do after sending my resignation email?
After sending your resignation email, follow up with your employer to ensure a smooth transition. Offer to help with the transition process and provide your contact information if they need to reach you.
Conclusion
Writing a letter of resignation email can be a daunting task, but it doesn’t have to be. By following the tips and examples provided in this article, you can write a professional and successful resignation email. Remember to maintain a positive tone, express gratitude, and keep it simple. Good luck on your future endeavors!