When the time comes to leave your job, it’s important to do so in a professional manner. One of the most important steps in this process is writing a formal resignation letter. In this article, we will guide you through the process and provide examples to help you write your own letter.
A resignation letter is a formal document that informs your employer that you will be leaving your job. It should be written in a professional tone and include key details such as your reason for leaving and your last day of work. A well-written resignation letter can help maintain a positive relationship with your employer and leave a good impression for future job opportunities.
Below are examples of resignation letter templates that you can use as a guide. Simply copy and paste the text into your own document and edit it as needed.
Health Reasons
Greeting:
Dear [Manager’s Name],
Letter Body:
It is with a heavy heart that I must submit my resignation from my position at [Company Name] due to health reasons. I have enjoyed my time here and appreciate the opportunities that were given to me. However, I must prioritize my health and take the necessary time to recover. My last day of work will be [Date].
Thank you for your understanding during this difficult time.
Complimentary Close:
Sincerely,
[Your Name]
Personal Reasons
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to formally resign from my position at [Company Name] due to personal reasons. While I have enjoyed my time here, I have decided to pursue other opportunities that align more closely with my personal goals. My last day of work will be [Date].
Thank you for the support and guidance you have provided during my time here.
Complimentary Close:
Best regards,
[Your Name]
New Job Opportunity
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to submit my resignation from my position at [Company Name] as I have been offered a new job opportunity that I cannot refuse. I would like to thank you for the support and guidance you have provided during my time here. My last day of work will be [Date].
It has been a pleasure working with you and the team, and I hope to stay in touch.
Complimentary Close:
Warm regards,
[Your Name]
Relocation
Greeting:
Dear [Manager’s Name],
Letter Body:
Please accept this letter as formal notice of my resignation from my position at [Company Name]. My family and I will be relocating to [Location] and unfortunately, I will be unable to continue in my current role. My last day of work will be [Date].
Thank you for the opportunities and experiences I have gained during my time here.
Complimentary Close:
Yours sincerely,
[Your Name]
Career Change
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to formally resign from my position at [Company Name] as I have decided to make a career change. While I have enjoyed my time here, I feel that it is time for me to pursue a different path. My last day of work will be [Date].
Thank you for the opportunities and support you have provided during my time here.
Complimentary Close:
Kind regards,
[Your Name]
Retirement
Greeting:
Dear [Manager’s Name],
Letter Body:
After [Number] years of dedicated service to [Company Name], I am writing to inform you of my decision to retire. My last day of work will be [Date]. It has been an honor to work for such a great company and I will always cherish the memories and experiences I have gained here.
Thank you for the support and guidance you have provided throughout my career.
Complimentary Close:
Best wishes,
[Your Name]
Tips for Writing A Formal Resignation Letter
When writing a formal resignation letter, keep the following tips in mind:
- Be professional and concise in your writing
- Include key details such as your reason for leaving and your last day of work
- Express gratitude for the opportunities and experiences you have had while working for the company
- Offer to assist with the transition process
- Proofread your letter carefully before submitting it
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include your name, position, the date of your resignation, your reason for leaving, and your last day of work. You may also wish to express gratitude for the opportunities and experiences you have had while working for the company.
How should I address my manager in the letter?
You should address your manager in a professional and respectful manner, using their proper title (e.g. Mr. or Ms.).
Do I need to give a reason for my resignation?
While it is not required, providing a reason for your resignation can help maintain a positive relationship with your employer and leave a good impression for future job opportunities.
Should I offer to assist with the transition process?
Offering to assist with the transition process can help ensure a smooth departure and maintain a positive relationship with your employer. Consider offering to train your replacement or provide guidance during the transition period.
When should I submit my resignation letter?
You should submit your resignation letter at least two weeks before your last day of work to allow for a smooth transition.
What should I do after submitting my resignation letter?
After submitting your resignation letter, it’s important to maintain a professional attitude and continue to perform your job duties to the best of your ability. Be sure to tie up any loose ends and offer to assist with the transition process as needed.
Conclusion
Writing a formal resignation letter is an important step in the process of leaving your job. By following the tips outlined in this article and using the examples provided, you can write a professional and effective resignation letter that will leave a positive impression on your employer.