If you’re planning to leave your current job, it’s important to write a professional and courteous notice email. This email should be sent to your immediate supervisor or HR department at least two weeks before your last day of work. Here’s a step-by-step guide on how to write a 2 week notice email and seven examples to help you get started.
How to Write A 2 Week Notice Email
Introduction: Begin by introducing yourself and stating that you’re resigning from your current position. Be brief and to the point. For example:
Greetings [Supervisor’s Name],
I am writing to tender my resignation from my current position as [Your Job Title], effective two weeks from today’s date.
Explanation: Provide a brief explanation of why you’re leaving, but avoid being negative or critical. Keep it simple and positive. For example:
I’ve enjoyed my time at [Company Name] and appreciate the opportunities provided to me during my tenure. However, I’ve decided to pursue new career opportunities that align with my long-term goals.
Examples: Here are seven examples of 2-week notice emails that you can use as a template and edit as needed:
Example 1: Personal Reasons
Greetings [Supervisor’s Name],
I am writing to inform you of my resignation from my current position as [Your Job Title]. It is with a heavy heart that I’m leaving, but due to personal reasons, I’ve decided to pursue other opportunities.
Thank you for your support and guidance during my time at [Company Name]. I’m grateful for the experience and knowledge gained while working with you and the team. I’ll ensure a smooth transition of my responsibilities and complete all pending projects before my last day on [Date].
Best regards,
[Your Name]
Example 2: Higher Education
Greetings [Supervisor’s Name],
As you may already know, I am passionate about pursuing higher education. I am writing to confirm my resignation from my current position as [Your Job Title] to focus on my studies full-time.
Working at [Company Name] has been a great learning experience, and I am grateful for the opportunity to have been part of the team. I’ll ensure a smooth transition of my responsibilities and complete all pending projects before my last day on [Date].
Thank you for your understanding, and please let me know how I can support during this transition period.
Best regards,
[Your Name]
Example 3: New Job Offer
Greetings [Supervisor’s Name],
I am writing to inform you that I’ve accepted a new job opportunity and will be resigning from my current position as [Your Job Title], effective two weeks from today’s date.
It has been a pleasure working at [Company Name], and I would like to express my sincere gratitude for the opportunities and support provided during my tenure. I will ensure a smooth transition of my responsibilities and complete all pending projects before my last day on [Date].
Thank you for your understanding, and please let me know how I can support during this transition period.
Best regards,
[Your Name]
Example 4: Retirement
Greetings [Supervisor’s Name],
I am writing to confirm my retirement from my current position as [Your Job Title], effective two weeks from today’s date. After [Number of Years] years of dedicated service, I feel it is time to take a step back and enjoy my retirement.
Working at [Company Name] has been a privilege, and I am grateful for the opportunities and support provided throughout my tenure. I’ll ensure a smooth transition of my responsibilities and complete all pending projects before my last day on [Date].
Thank you for your support, understanding, and for making my time at [Company Name] a memorable experience.
Sincerely,
[Your Name]
Example 5: Relocation
Greetings [Supervisor’s Name],
I am writing to inform you of my resignation from my current position as [Your Job Title], effective two weeks from today’s date. My family and I have decided to relocate to [New Location], and I must leave my position at [Company Name].
I would like to express my sincere gratitude for the opportunities and support provided during my tenure. I’ll ensure a smooth transition of my responsibilities and complete all pending projects before my last day on [Date].
Thank you for your understanding, and please let me know how I can support during this transition period.
Best regards,
[Your Name]
Example 6: Entrepreneurial Pursuits
Greetings [Supervisor’s Name],
I am writing to inform you of my resignation from my current position as [Your Job Title]. I’ve decided to pursue my entrepreneurial aspirations full-time and must leave my position at [Company Name].
Working at [Company Name] has been a great learning experience, and I am grateful for the opportunity to have been part of the team. I’ll ensure a smooth transition of my responsibilities and complete all pending projects before my last day on [Date]. I plan to maintain a professional relationship with [Company Name] and would be happy to provide consultation services as needed.
Thank you for your understanding, and please let me know how I can support during this transition period.
Best regards,
[Your Name]
Example 7: Family Matters
Greetings [Supervisor’s Name],
I am writing to inform you of my resignation from my current position as [Your Job Title], effective two weeks from today’s date. Due to family matters that require my attention, I must leave my position at [Company Name].
I would like to express my gratitude for the opportunities and support provided during my tenure. I’ll ensure a smooth transition of my responsibilities and complete all pending projects before my last day on [Date].
Thank you for your understanding, and please let me know how I can support during this transition period.
Best regards,
[Your Name]
Tips for Writing A 2 Week Notice Email
Start with a title: Choose a professional and comprehensive title that accurately describes your email’s purpose.
Keep it brief: Be direct and straightforward about your decision to resign, but avoid lengthy explanations or complaints.
Be gracious: Express your gratitude for the opportunities provided to you during your tenure and your willingness to assist with the transition process.
Provide a clear date: Be sure to include the date of your last day of work to give your employer adequate time to plan for your departure.
Proofread: Check your email for any grammatical or spelling errors before sending it to ensure a professional appearance.
Frequently Asked Questions (FAQs)
Can I resign via email?
Yes, it is acceptable to submit your resignation via email, especially if you’re unable to do so in person. However, it’s recommended to follow up with a phone call or a scheduled meeting to discuss your resignation in more detail.
Should I include a reason for leaving in my notice email?
While it’s not required, providing a reason for your departure can be helpful for your employer to understand your decision and to improve the company’s policies or processes. However, keep it brief and avoid any negative comments or criticisms.
What should I do if my employer requests a longer notice period?
If you’re unable to accommodate a longer notice period, discuss the reasons why and offer alternative solutions, such as providing support during the transition period or training a replacement. However, it’s ultimately up to your employer to decide the notice period.
Is it appropriate to include a list of grievances in my notice email?
No, it’s not appropriate to include a list of grievances or complaints in your notice email. It’s important to maintain a professional and courteous tone regardless of the reasons for your departure.
Should I offer to train my replacement?
Yes, it’s recommended to offer to train your replacement or provide assistance during the transition period to ensure a smooth handover of responsibilities.
What should I do if my employer asks me to stay?
If your employer asks you to stay, it’s important to consider the reasons why and whether it aligns with your career goals. If you decide to stay, be clear about your expectations and ensure that your employer provides a clear plan for your career development.
Conclusion
Writing a 2 week notice email can be daunting, but it’s an essential part of resigning from your current job. By following these tips and examples, you can ensure that your notice email is professional, courteous, and respectful. Remember to maintain a positive tone and express your gratitude for the opportunities provided to you during your tenure.