Resigning from a job is a major decision, and it is important to leave the company in a professional manner. One way to do this is by writing a resignation letter. In this article, we will provide you with a resignation letter template that you can use as a guide when writing your own letter. Additionally, we will also provide you with some tips on how to make your resignation letter more effective.
When it comes to resigning from a job, writing a resignation letter is an important step in the process. A resignation letter serves as a formal notice to your employer that you are leaving the company, and it should be written in a professional manner. In this article, we will provide you with a resignation letter template that you can use as a guide when writing your own letter.
There are many reasons why someone might want to resign from their job, and it is important to do so in a professional and respectful manner. A resignation letter provides you with the opportunity to do just that. It also serves as a written record of your resignation, which can be useful in case there are any questions or issues that arise in the future.
If you are not sure how to write a resignation letter, don’t worry. We have put together a template that you can use as a guide. You can find examples below that you can edit as needed to fit your situation.
Personal Reasons Resignation Letter Template
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. My last day of work will be [Date].
While I have enjoyed my time working for [Company Name], I have decided to resign for personal reasons. I want to thank you and the rest of the team for the support and guidance provided during my time here.
Complimentary Close:
Sincerely,
[Your Name]
Career Development Resignation Letter Template
Greeting:
Dear [Manager’s Name],
Letter Body:
With this letter, I would like to inform you that I am resigning from my position as [Your Position] at [Company Name]. My last day of work will be [Date].
I want to take this opportunity to thank you and the rest of the team for the valuable experience that I have gained during my time at [Company Name]. However, I have decided to resign in order to pursue new career development opportunities.
Complimentary Close:
Best regards,
[Your Name]
Relocation Resignation Letter Template
Greeting:
Dear [Manager’s Name],
Letter Body:
Please accept this letter as formal notice of my resignation from my position as [Your Position] at [Company Name]. My last day of work will be [Date].
Unfortunately, I have to resign from my position due to my upcoming relocation to [City/State/Country]. I want to express my gratitude for the invaluable experience and support provided by [Company Name] during my tenure.
Complimentary Close:
Sincerely,
[Your Name]
Going Back to School Resignation Letter Template
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to let you know that I will be resigning from my position as [Your Position] at [Company Name]. My last day of work will be [Date].
After careful consideration, I have decided to pursue my education and have been accepted into [School Name] for [Degree/Major]. I want to take this opportunity to thank you and the rest of the team for the support and guidance provided during my tenure at [Company Name].
Complimentary Close:
Respectfully,
[Your Name]
Unhappy with Working Conditions Resignation Letter Template
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name]. My last day of work will be [Date].
It is with regret that I have decided to resign, but I have been unhappy with the working conditions at [Company Name]. I want to thank you for the opportunity to work at [Company Name] and for the experience that I have gained during my time here.
Complimentary Close:
Thank you,
[Your Name]
Job Offer Resignation Letter Template
Greeting:
Dear [Manager’s Name],
Letter Body:
It is with mixed feelings that I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. My last day of work will be [Date].
I have received a job offer from [New Company Name], which I have decided to accept. I want to take this opportunity to thank you and the rest of the team for the support and guidance provided during my tenure at [Company Name].
Complimentary Close:
Yours sincerely,
[Your Name]
Retirement Resignation Letter Template
Greeting:
Dear [Manager’s Name],
Letter Body:
Please accept this letter as formal notice of my resignation from my position as [Your Position] at [Company Name]. My last day of work will be [Date].
The reason for my resignation is that I am retiring from the workforce. I want to express my appreciation for the opportunities and support that I have received from [Company Name] during my tenure.
Complimentary Close:
Warm regards,
[Your Name]
Tips for Writing a Resignation Letter
When writing a resignation letter, it is important to keep in mind that this is a formal document. Here are some tips to help you make your resignation letter more effective:
- Address your letter to your manager or supervisor
- Include the date of your last day of work
- Be clear about your reason for resigning
- Express gratitude for the opportunity to work at the company
- Keep your tone professional and respectful
- Avoid including negative comments or criticisms
- Offer to help with the transition process
Frequently Asked Questions
Can I resign via email?
It is generally considered more professional to resign in person, but if you are unable to do so, you can resign via email. Make sure to follow the same guidelines for formatting and content as you would for a written letter.
Should I include my reason for resigning in my letter?
It is not necessary to include your reason for resigning, but it can be helpful for your employer to understand why you are leaving. If you choose to include your reason, make sure to keep it professional and avoid including any negative comments or criticisms.
Do I need to give notice when resigning?
It is generally recommended that you give at least two weeks’ notice when resigning from a job. This gives your employer time to find a replacement and make any necessary arrangements for the transition process.
What should I do if my employer asks me to stay?
If your employer asks you to stay, it is up to you to decide whether or not you want to accept their offer. If you do choose to stay, make sure to communicate your decision clearly and work with your employer to make any necessary arrangements.
Do I need to include my contact information in my resignation letter?
It is a good idea to include your contact information in your resignation letter so that your employer can reach you if they need to. Make sure to include your phone number and email address.
Can I write a resignation letter without a notice period?
While it is generally recommended that you give at least two weeks’ notice when resigning, it is possible to write a resignation letter without a notice period. However, this may not be viewed as professional by your employer, so it is important to consider the potential consequences before making this decision.
Conclusion
Writing a resignation letter is an important step in the process of leaving a job, and it is important to do so in a professional manner. By using the template and tips provided in this article, you can write an effective resignation letter that will help you leave your job on good terms. Remember to keep your tone professional and respectful, and to express gratitude for the opportunities you have had while working at the company.