If you’re planning to leave your current job, it’s important to write a resignation letter to inform your employer of your decision. Here’s everything you need to know about writing a resignation letter if you quit.
Writing a resignation letter can be a daunting task, but it’s important to do it properly to leave a good impression on your employer. In this article, we’ll guide you on how to write a resignation letter if you quit your job.
A resignation letter is a formal document that informs your employer about your decision to leave the company. It should be brief, professional, and courteous. Your resignation letter should also include the date of your last day at work and a reason for leaving, if possible.
Below are seven examples of resignation letters that you can use as a guide. Feel free to edit them as needed.
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My last day of work will be on [Date].
Due to personal reasons, I have decided to pursue other opportunities. I would like to thank you and the rest of the team for the support and guidance you have provided me during my time here.
Sincerely,
[Your Name]
Better Job Offer
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My last day of work will be on [Date].
I have received a better job offer that aligns more with my career goals and aspirations. I would like to thank you and the rest of the team for the support and guidance you have provided me during my time here.
Sincerely,
[Your Name]
Work-Life Balance
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My last day of work will be on [Date].
I have decided to prioritize my personal life and need to take a break from work. I would like to thank you and the rest of the team for the support and guidance you have provided me during my time here.
Sincerely,
[Your Name]
Moving to Another City
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My last day of work will be on [Date].
I am moving to another city and won’t be able to continue working at the company. I would like to thank you and the rest of the team for the support and guidance you have provided me during my time here.
Sincerely,
[Your Name]
Unhappy at Work
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My last day of work will be on [Date].
I have been unhappy at work for some time and have decided to move on. I would like to thank you and the rest of the team for the support and guidance you have provided me during my time here.
Sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My last day of work will be on [Date].
Due to health reasons, I am unable to continue working at the company. I would like to thank you and the rest of the team for the support and guidance you have provided me during my time here.
Sincerely,
[Your Name]
Retirement
Dear [Manager’s Name],
I am writing to inform you that I have decided to retire from my position as [Job Title] at [Company Name]. My last day of work will be on [Date].
After much consideration, I have decided to retire and enjoy my golden years. I would like to thank you and the rest of the team for the support and guidance you have provided me during my time here.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter If You Quit
Writing a resignation letter doesn’t have to be difficult. Here are some tips to help you write a professional and courteous resignation letter:
- Keep it brief and to the point.
- Be professional and courteous.
- Specify the date of your last day at work.
- Provide a reason for leaving, if possible.
- Express gratitude for the opportunities and experiences you had at the company.
- Offer to help with the transition process.
Frequently Asked Questions
How do I address my manager in the resignation letter?
You should address your manager by their first name or by their formal title, depending on your relationship with them. It’s important to be professional and respectful in your tone and language.
Do I need to give a reason for leaving in my resignation letter?
You don’t necessarily need to give a reason for leaving, but it can be helpful to provide context for your decision. If you do give a reason, keep it brief and professional.
Should I offer to help with the transition process?
Yes, it’s a good idea to offer to help with the transition process, such as training your replacement or documenting your processes. This shows that you’re committed to ensuring a smooth handover and that you care about the company’s success.
Can I resign via email?
It’s best to resign in person or over the phone, but if that’s not possible, you can resign via email. Make sure your email is professional and courteous, and that you follow up with a physical resignation letter.
How much notice should I give before leaving?
You should give at least two weeks’ notice before leaving, but it’s best to check your employment contract or company policies to see if there are any specific requirements. Giving more notice can also be helpful, especially if you have a crucial role or if you want to help with the transition process.
How do I end the resignation letter?
You should end the resignation letter with a complimentary close, such as “Sincerely” or “Best regards”, followed by your name and signature. Make sure to thank your employer and the rest of the team for the opportunities and experiences you had at the company.
Conclusion
Writing a resignation letter can be a challenging task, but it’s important to do it properly to maintain a positive relationship with your employer. By following our tips and using our examples as a guide, you can write a professional and courteous resignation letter if you quit your job.