If you are thinking of resigning from your job, the first step is to write a resignation letter. But where exactly should you send it? Here we will discuss the different options you have when it comes to where to write your resignation letter.
Before we dive into the different options, let’s first discuss why it is important to write a resignation letter. A resignation letter serves as a formal announcement of your intention to leave the company. It is a professional way to communicate your decision to your employer and it can also serve as a record of your resignation.
Now, let’s look at the different options you have when it comes to where to write your resignation letter.
Letter Template Examples
Resignation Letter to Supervisor
Greeting: Dear [Supervisor’s Name],
Letter Body: I wanted to let you know that I have decided to resign from my position at [Company]. My last day of work will be [Date]. I want to thank you for your guidance and support during my time here. Please let me know if there is anything I can do to help with the transition.
Complimentary Close: Sincerely, [Your Name]
Resignation Letter to HR
Greeting: Dear [HR’s Name],
Letter Body: I am writing to inform you that I have decided to resign from my position at [Company]. My last day of work will be [Date]. I would like to thank you for your help during my time here and for making the exit process as smooth as possible.
Complimentary Close: Best regards, [Your Name]
Resignation Letter to Manager
Greeting: Dear [Manager’s Name],
Letter Body: This letter is to inform you that I am resigning from my position at [Company]. My last day of work will be [Date]. I appreciate the opportunities and experiences I have had during my time here, and I am grateful for the support and guidance you have provided me with.
Complimentary Close: Respectfully, [Your Name]
Resignation Letter to Colleague
Greeting: Dear [Colleague’s Name],
Letter Body: I am writing to let you know that I have decided to resign from my position at [Company]. My last day of work will be [Date]. I have enjoyed working with you and appreciate the support you have provided me with during my time here. Please keep in touch.
Complimentary Close: Thanks and best regards, [Your Name]
Resignation Letter to CEO
Greeting: Dear [CEO’s Name],
Letter Body: I am writing to inform you that I have made the difficult decision to resign from my position at [Company]. My last day of work will be [Date]. I would like to express my appreciation for the opportunities and experiences I have had during my time here, and I wish the company continued success.
Complimentary Close: Sincerely, [Your Name]
Resignation Letter to Board of Directors
Greeting: Dear [Board of Directors’ Name],
Letter Body: I am writing to let you know that I have decided to resign from my position at [Company]. My last day of work will be [Date]. I would like to thank the board for their leadership and support during my time here.
Complimentary Close: Best regards, [Your Name]
Resignation Letter to Business Partner
Greeting: Dear [Business Partner’s Name],
Letter Body: I am writing to inform you that I have decided to resign from my position at [Company]. My last day of work will be [Date]. I appreciate the opportunities and experiences I have had during my time here, and I am grateful for the partnership we have formed.
Complimentary Close: Best wishes, [Your Name]
Related Tips
How to Write a Professional Resignation Letter
When writing a resignation letter, it is important to keep it professional and concise. Here are some tips to help you write a professional resignation letter:
- Start with a clear and direct statement of your intention to resign.
- Mention the date of your last day of work.
- Express your appreciation for the opportunities and experiences you had during your time at the company.
- Offer to help with the transition process.
- Keep it positive and avoid negativity or criticism.
- Proofread and edit your letter before sending it.
Frequently Asked Questions
Can I resign via email?
Yes, you can resign via email. However, it is recommended to deliver your resignation letter in person or via registered mail to make sure it is received by your employer.
What should I include in my resignation letter?
You should include a clear statement of your intention to resign, the date of your last day of work, and express your gratitude for the opportunities and experiences you had during your time at the company. You can also offer to help with the transition process.
Should I give notice before resigning?
Yes, it is recommended to give notice before resigning. The standard notice period is two weeks, but it can vary depending on your contract or company policy.
What if I want to retract my resignation?
If you change your mind about resigning, you should inform your employer as soon as possible. However, keep in mind that your employer may have already started the process of finding a replacement.
Should I discuss my reasons for resigning?
You do not have to discuss your reasons for resigning in your resignation letter, but you can if you want to. Keep in mind that your letter should be professional and avoid negativity or criticism.
What if I have a non-compete clause in my contract?
If you have a non-compete clause in your contract, make sure to review it before resigning. You may need to wait for a certain period of time before starting a new job in the same industry as your former employer.
Conclusion
Writing a resignation letter is an important step in resigning from your job. You can send your letter to your supervisor, HR, manager, colleague, CEO, board of directors, or business partner depending on your situation. Remember to keep your letter professional and positive, and offer to help with the transition process if possible.