A reference letter is a document that provides insight into the qualifications, skills, and character of an individual. It is typically written by someone who knows the person well and can vouch for their abilities and accomplishments. The letter is often requested by potential employers, schools, or organizations as part of an application process.
Tips for Writing a Reference Letter
If you have been asked to write a reference letter, here are some tips to keep in mind:
1. Understand the Purpose of the Letter
Before you begin writing, make sure you understand the purpose of the letter. Is it for a job application, graduate school admission, or some other purpose? Knowing this will help you focus on the most important qualities and skills to highlight in the letter.
2. Use Specific Examples
Use specific examples to illustrate the person’s skills and abilities. This will make the letter more memorable and convincing.
3. Be Honest
It’s important to be honest in your assessment of the person’s abilities. Don’t exaggerate or stretch the truth, as this can lead to problems down the road.
4. Keep it Professional
A reference letter should be professional in tone and content. Avoid using slang or overly casual language.
5. Proofread Carefully
Make sure to proofread your letter carefully for spelling and grammar errors. A well-written, error-free letter will make a better impression on the reader.
6. Provide Contact Information
Include your contact information in the letter so the reader can follow up with you if necessary.
Examples of Reference Letters
Job Application
Dear Hiring Manager,
I am writing to recommend Jane Smith for the position of Marketing Manager at your company. Jane worked for me for two years as a Marketing Coordinator at XYZ Corporation. During this time, I was consistently impressed with her creativity, attention to detail, and ability to meet deadlines.
She is a team player who is always willing to go above and beyond to get the job done. I have no doubt that she would be an asset to your team.
Sincerely,
John Doe
Marketing Director
XYZ Corporation
Graduate School Admission
Dear Graduate Admissions Committee,
I am writing to recommend Sarah Johnson for admission to your graduate program in Psychology. Sarah was a student in my undergraduate Psychology course and demonstrated exceptional ability and dedication to the subject matter.
She is a critical thinker, excellent communicator, and has a passion for research. She would make an excellent addition to your program and I have no doubt she will excel.
Please do not hesitate to contact me if you require any further information.
Sincerely,
Jane Smith
Psychology Professor
ABC University
Scholarship Application
Dear Scholarship Committee,
I am writing to recommend Tom Lee for your scholarship program. Tom was a student in my Advanced Math course and consistently demonstrated a high level of academic achievement and dedication to his studies.
He is a natural problem solver and has a passion for using his skills to help others. I have no doubt that he will make a significant contribution to the field of Mathematics and beyond.
Please feel free to contact me if you require any further information.
Sincerely,
Samantha Green
Math Professor
XYZ University
Volunteer Position
Dear Volunteer Coordinator,
I am writing to recommend Sam Patel for the position of Volunteer Coordinator at your organization. Sam has been an active volunteer with our community center for the past two years, and during this time has demonstrated exceptional leadership, organizational skills, and a passion for helping others.
He is a team player who is always willing to go the extra mile, and has spearheaded several successful fundraising campaigns for our center. I have no doubt that he will excel in this position and will make a significant contribution to your organization.
Sincerely,
Emily Jones
Community Center Director
ABC Community Center
Business Partnership
Dear Business Partner,
I am writing to recommend John Smith for your upcoming business venture. John has been a valued colleague of mine for over five years, and during this time has demonstrated exceptional leadership, business acumen, and a strong work ethic.
He is a natural problem solver who is always willing to take on new challenges, and has a proven track record of success in the industry. I have no doubt that he will be a valuable asset to your team and will help to ensure the success of your venture.
Sincerely,
Mary Kim
Business Partner
XYZ Corporation
Adoption Application
Dear Adoption Agency,
I am writing to recommend Tom and Emily Jones as adoptive parents. Tom and Emily are close friends of mine and I have been witness to their loving and nurturing relationship for many years.
They are dedicated, compassionate, and have a deep love for children. I have no doubt that they will provide a loving and stable home for any child fortunate enough to be placed with them.
Please do not hesitate to contact me if you require any further information.
Sincerely,
Sara Patel
Friend of Tom and Emily Jones
Character Reference
To Whom It May Concern,
I am writing to provide a character reference for Jane Doe. I have known Jane for over ten years and during this time have had the pleasure of witnessing her exceptional character, integrity, and work ethic.
She is a kind, compassionate, and considerate individual who is always willing to help others. She has a strong sense of responsibility and always strives to do her best in everything she does.
Please feel free to contact me if you require any further information.
Sincerely,
Mike Smith
Friend of Jane Doe
Frequently Asked Questions
What Should be Included in a Reference Letter?
A reference letter should include an introduction, a brief explanation of your relationship with the person, specific examples of the person’s skills and abilities, and a summary of why you are recommending them. It should also include your contact information so that the reader can follow up with you.
Who Can Write a Reference Letter?
A reference letter can be written by anyone who knows the person well and can vouch for their skills, abilities, and character. This can include employers, supervisors, colleagues, professors, or even friends.
How Long Should a Reference Letter Be?
A reference letter should be one to two pages long. It should be long enough to provide specific examples of the person’s skills and abilities, but not so long that it becomes tedious to read.
Can a Reference Letter Be Handwritten?
While it is not common, a reference letter can be handwritten if that is the preference of the writer. However, it is generally recommended to type the letter for legibility and professionalism.
What Should I Do if I Can’t Write a Positive Reference Letter?
If you are unable to write a positive reference letter, it is better to decline the request than to write a negative letter. Be honest with the person and let them know that you are not the best person to write the letter.
How Should I Address the Recipient of the Reference Letter?
The recipient of the reference letter should be addressed formally, using their appropriate title and last name. If you are unsure of the recipient’s title, it is better to err on the side of formality.
Conclusion
A reference letter is an important document that can help an individual achieve their goals, whether it be getting a job, entering a school program, or pursuing their passions. By following these tips and examples, you can write a compelling reference letter that highlights the strengths and abilities of the person you are recommending.