When it’s time to leave a job, giving your employer adequate notice is a sign of respect and professionalism. Writing a two weeks notice email is a convenient way to inform your employer of your departure, especially if you work remotely or have limited face-to-face interactions with your boss. In this article, we will go through the proper format for writing a two weeks notice email, provide seven examples, offer tips, and answer frequently asked questions.
Format of a Two Weeks Notice Email
The format of a two weeks notice email is similar to a professional business email. You should address the email to your direct supervisor or the human resources department. The subject line should clearly state your intention to resign and the date of your last day. The body of the email should include basic information such as the reason for leaving and a thank you message. Make sure to include your contact information and offer to assist with the transition process.
If you’re unsure how to format your email, there are many templates available online that you can use as a guide. You can also find examples and edit them as needed to fit your specific situation.
Example 1: Personal Reasons
Dear [Supervisor’s Name],
It is with mixed emotions that I am writing to inform you that I have decided to resign from my position at [Company Name]. My last day of work will be [Date].
Over the past few weeks, I have been dealing with some personal issues that require my full attention. Although I have enjoyed working with the team and the company, I have come to the difficult decision that it is time for me to move on.
Thank you for the opportunities and support you have provided me during my tenure here. I will do everything I can to ensure a smooth transition for my replacement. Please let me know if there is anything I can do to assist in the meantime.
Best regards,
[Your Name]
Example 2: New Opportunity
Dear [Supervisor’s Name],
I am writing to inform you that I have accepted a new job opportunity and will be resigning from my position at [Company Name]. My last day of work will be [Date].
I am grateful for the valuable experience and knowledge that I have gained during my time with [Company Name]. The team has been supportive, and I am proud of what we have accomplished together. However, I have decided to pursue this new opportunity that aligns better with my career goals.
Please let me know how I can help with the transition process. I am committed to ensuring that my departure does not cause any disruptions to the team.
Thank you for understanding,
[Your Name]
Example 3: Relocation
Dear [Supervisor’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name] due to relocation. My last day of work will be [Date].
It was a tough decision to leave the team and the company, but my family and I are moving to [Location] for personal reasons. I am grateful for the opportunities and learning experience that [Company Name] has provided me.
Please let me know how I can help with the transition process. I will do my best to support the team during this time.
Thank you for your understanding,
[Your Name]
Example 4: Health Reasons
Dear [Supervisor’s Name],
It is with regret that I am writing to inform you that I will be resigning from my position at [Company Name]. My last day of work will be [Date].
Unfortunately, my health has been deteriorating, and it is essential for me to prioritize my well-being. I have appreciated the support of the team and management during my tenure here. I will do everything I can to ensure a seamless transition for my replacement.
Thank you for your understanding,
[Your Name]
Example 5: Dissatisfaction with Work Environment
Dear [Supervisor’s Name],
It is with regret that I am writing to inform you that I will be resigning from my position at [Company Name]. My last day of work will be [Date].
Over the past few months, I have become increasingly unhappy with the work environment and the lack of support from the management. After much consideration, I have decided that it is in my best interest to pursue other opportunities.
Thank you for the time and experience that I have gained during my employment. Please let me know how I can help with the transition process.
Best regards,
[Your Name]
Example 6: Retirement
Dear [Supervisor’s Name],
After [Number] years of dedicated service, I am writing to inform you that I will be retiring from my position at [Company Name]. My last day of work will be [Date].
I have enjoyed working with the team and the company, and I am proud of the accomplishments we have achieved. I appreciate the support and opportunities provided to me during my tenure here.
Please let me know how I can help with the transition process, and I wish the company continued success in the future.
Sincerely,
[Your Name]
Example 7: Short and Simple
Dear [Supervisor’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name]. My last day of work will be [Date].
Thank you for our time together,
[Your Name]
Tips for Writing a Two Weeks Notice Email
Here are some tips to keep in mind when writing a two weeks notice email:
- Be professional and courteous.
- Clearly state your intention to resign and your last day of work.
- Provide a brief reason for leaving.
- Offer to help with the transition process.
- Keep the email short and to the point.
- Express gratitude for the experience and opportunities gained while working with the company.
Frequently Asked Questions
How much notice should I give?
It’s customary to give at least two weeks’ notice when resigning. However, you should check your employment contract and company policy to ensure that you’re giving the appropriate amount of notice.
Do I need to provide a reason for leaving?
You’re not obligated to provide a reason for leaving, but it’s courteous to do so. Keep in mind that you should keep your reason professional and avoid speaking negatively about the company or your coworkers.
Should I include my contact information in the email?
Yes, you should include your contact information in case your employer needs to reach out to you during the transition process.
What if I can’t give two weeks’ notice?
If you’re unable to give two weeks’ notice, you should inform your employer as soon as possible and provide a reason for the shortened notice period. Keep in mind that this may affect your professional reputation and future job opportunities.
Should I send the email to my entire team?
No, you should send the email to your direct supervisor or the human resources department. However, you may choose to inform your team members in person or through a separate email, but this is not necessary.
Is it okay to discuss my new job opportunity?
You can mention your new job opportunity, but keep in mind that you should avoid sharing unnecessary details, particularly if the job is with a competitor. You should also keep the focus of the email on your resignation and the transition process.
Conclusion
A two weeks notice email is a professional and courteous way of resigning from your job. By following the proper format and tips, you can ensure that the transition process is as smooth as possible, and you leave on a positive note. Remember to keep the email short and to the point, express gratitude for the experience gained, and offer to help with the transition process.