If you’re thinking of resigning from your job, you’ll need to write a simple resignation letter to inform your employer. Writing a resignation letter might seem daunting, but it doesn’t have to be. In this article, we’ll provide you with several examples of simple resignation letters and tips to help you write your own.
A resignation letter is a formal document that notifies your employer that you’re leaving your job. It’s important to write a resignation letter because it provides a record of your resignation and helps maintain a positive relationship with your employer. A simple resignation letter should be brief, polite, and professional. It should also include the date of your last day of work and a brief explanation of your reason for resigning.
Below, you’ll find several examples of simple resignation letters that you can use as a template. You can edit these examples as needed to fit your specific situation.
Personal reasons resignation
Dear [Manager’s Name],
I am writing to let you know that I am resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
After careful consideration, I have decided to resign due to personal reasons. I want to thank you and the team for the support and opportunities during my time here. I am happy to help ensure a smooth transition before my last day.
Sincerely,
[Your Name]
New job resignation
Dear [Manager’s Name],
I am writing to inform you that I have accepted a new position and will be resigning from my role as [Job Title] at [Company Name]. My last day of work will be [Date].
I want to thank you for the opportunities and experiences during my tenure here. I am dedicated to ensuring a smooth transition and completing any outstanding projects before my departure.
Thank you again for your understanding in this matter.
Best regards,
[Your Name]
Health reasons resignation
Dear [Manager’s Name],
It is with regret that I tender my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
This decision was not an easy one, but it is necessary due to health reasons. I appreciate the support and guidance that the company has provided me during my employment. I am willing to do what it takes to ensure a smooth transition for my replacement.
Thank you for understanding and for the opportunities you have given me.
Sincerely,
[Your Name]
Relocation resignation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
This decision was not an easy one, but it is necessary due to my relocation to [Location]. I want to thank you and the team for being supportive during my time here. I am willing to help with the transition by training my replacement and finishing any projects.
Thank you for the opportunities provided to me during my tenure at [Company Name].
Best regards,
[Your Name]
Going back to school resignation
Dear [Manager’s Name],
I am writing to let you know that I have decided to resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
This was not an easy decision, but I have decided to go back to school to further my education. I want to thank you and the team for your support and guidance during my time here. I am committed to ensuring a smooth transition for my replacement by finishing any projects and training my replacement.
Thank you again for the opportunity to work here.
Sincerely,
[Your Name]
Termination resignation
Dear [Manager’s Name],
This letter is to inform you that I am resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
I have been informed that my position will be terminated, and I have decided to resign instead. I want to take this opportunity to thank you and the team for the opportunities and experiences during my employment. I am willing to complete any outstanding projects before my departure.
I wish the company the best in its future endeavors.
Sincerely,
[Your Name]
Unhappy at work resignation
Dear [Manager’s Name],
This letter is to inform you that I am resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
I have decided to resign due to being unhappy at work. I want to thank you and the team for the opportunities and experiences during my employment. I am willing to ensure a smooth transition by completing any outstanding projects and training my replacement.
Thank you for your understanding.
Best regards,
[Your Name]
Tips for writing a simple resignation letter
Writing a simple resignation letter can be overwhelming, but it doesn’t have to be. Here are some tips to help you write an effective resignation letter:
Be professional
Make sure your letter is professional and respectful. Use a polite tone and avoid being negative or critical.
Be brief
A simple resignation letter should be brief and to the point. State your intention to resign, your last day of work, and a brief explanation for your departure.
Give notice
It’s important to give your employer at least two weeks’ notice before your last day of work. This allows your employer time to find a replacement and ensure a smooth transition.
Offer to help
Offer to help with the transition by training your replacement and completing any outstanding projects.
Express gratitude
Thank your employer and the team for the opportunities and experiences during your employment. Express gratitude for the support and guidance provided to you during your time at the company.
Proofread
Before submitting your resignation letter, make sure to proofread it for any spelling or grammar mistakes.
Frequently Asked Questions
What should I include in my resignation letter?
A simple resignation letter should include your intention to resign, your last day of work, and a brief explanation for your departure. You should also offer to help with the transition and express gratitude for the opportunities and experiences provided to you during your employment.
How much notice should I give before resigning?
You should give your employer at least two weeks’ notice before your last day of work. This allows your employer time to find a replacement and ensure a smooth transition.
Should I discuss my reason for resigning with my employer?
You’re not required to discuss your reason for resigning, but you can if you feel comfortable doing so. Keep in mind that your reason for resigning should be professional and respectful.
Can I resign via email?
It’s best to resign in person or via a formal resignation letter. Email is acceptable if you’re unable to resign in person or if your employer requests that you resign via email.
Should I mention any issues with the company in my resignation letter?
A simple resignation letter should be professional and respectful. Avoid mentioning any issues or problems with the company in your letter.
What if I want to retract my resignation?
If you want to retract your resignation, speak with your employer as soon as possible. Keep in mind that your employer may have already started the process of finding a replacement.
Conclusion
Writing a simple resignation letter doesn’t have to be difficult. By following the tips and examples in this article, you can write a professional and effective resignation letter that maintains a positive relationship with your employer. Remember to be professional, brief, and grateful in your letter, and offer to help with the transition before your departure.