If you’re contemplating resigning from your job, the first question that may arise is whether you should write a resignation letter or send an email. While both options are acceptable, there are some factors to consider before making a decision.
Writing a resignation letter is the traditional way to inform your employer that you’re leaving the company. It’s a formal document that outlines your intention to resign, your last day of work, and any other important details. On the other hand, sending an email is a quicker and more convenient method that allows you to inform your employer of your resignation without much hassle.
Choosing between a resignation letter and email depends on the situation and your personal preference. Some employers may require a resignation letter for documentation purposes, while others may be fine with a simple email. It’s always best to check with your HR department or supervisor beforehand.
If you’re unsure about which method to use, we’ve provided some examples below to help you make a decision. You can use these templates as a guide and edit them as needed.
Examples of Should I Write A Resignation Letter Or Email
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name] due to personal reasons. My last day of work will be [Date].
Thank you for the opportunities and experiences that I have gained during my time here. I appreciate the support and guidance that you and the rest of the team have given me.
Sincerely,
[Your Name]
New Job Offer
Dear [Manager’s Name],
I wanted to let you know that I have accepted a new job offer and will be resigning from my position at [Company Name]. My last day of work will be [Date].
Working at [Company Name] has been a great experience for me, and I am grateful for the opportunities that I have had here. I will do my best to ensure a smooth transition during my remaining time here.
Thank you for your understanding.
Best regards,
[Your Name]
Unhappy with the Company Culture
Dear [Manager’s Name],
After much consideration, I have decided to resign from my position at [Company Name]. Unfortunately, the company culture is not what I expected, and I do not see a future here. My last day of work will be [Date].
I have enjoyed working with my colleagues and appreciate the opportunities that the company has given me. However, it’s time for me to move on to a company that aligns better with my values and career goals.
Thank you for your understanding.
Sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with regret that I must submit my resignation from my position at [Company Name], effective [Date]. Due to health reasons, I am unable to continue in my role. The decision to leave was not an easy one, and I am grateful for the support and guidance that you and the rest of the team have given me.
Thank you for the opportunities and experiences that I have gained during my time here. I will do my best to ensure a smooth transition during my remaining time here.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name] due to relocation. My last day of work will be [Date].
Working at [Company Name] has been a great experience for me, and I am grateful for the opportunities that I have had here. I will do my best to ensure a smooth transition during my remaining time here.
Thank you for your understanding.
Best regards,
[Your Name]
Better Opportunity
Dear [Manager’s Name],
After careful consideration, I have decided to resign from my position at [Company Name]. I have been offered a new opportunity that aligns better with my career goals and aspirations. My last day of work will be [Date].
Thank you for your support and guidance during my time here. I have enjoyed working with my colleagues and appreciate the opportunities that the company has given me.
Sincerely,
[Your Name]
Tips
Consider Your Employer’s Policy
Before deciding whether to write a resignation letter or email, it’s important to check your employer’s policy. Some companies require a formal resignation letter for documentation purposes, while others may accept an email or verbal notice. Make sure you follow the proper procedure to avoid any misunderstandings or issues.
Keep it Professional
Whether you choose to write a resignation letter or email, it’s important to keep it professional. Avoid criticizing the company or your colleagues, and focus on thanking them for the opportunities and experiences you’ve gained during your time there.
Provide Adequate Notice
It’s always best to provide at least two weeks’ notice before resigning from your job. This gives your employer enough time to find a replacement and ensure a smooth transition. If you’re unable to provide two weeks’ notice, be sure to explain why and offer to help in any way you can.
Be Prepared for a Counteroffer
When you resign from your job, there’s always a chance that your employer may try to convince you to stay by offering a counteroffer. Be prepared for this possibility and consider your options carefully before making a decision.
Express Gratitude
Regardless of your reason for resigning, it’s important to express gratitude towards your employer and colleagues. Thank them for the opportunities and experiences you’ve gained during your time at the company and wish them all the best for the future.
Stay Professional Until The End
It’s important to stay professional until the very end of your employment. This means working diligently during your notice period, completing all necessary tasks, and avoiding any negative comments or behavior.
Frequently Asked Questions
Can I resign by email?
Yes, you can resign by email. However, it’s best to check with your employer’s policy first to ensure that an email is an acceptable method of resignation. If you’re unsure, it’s always best to write a formal resignation letter.
Do I need to give a reason for my resignation?
No, you don’t need to give a reason for your resignation. However, if you feel comfortable doing so, you can provide a brief explanation to help your employer understand your decision.
How much notice should I give before resigning?
It’s best to give at least two weeks’ notice before resigning from your job. This gives your employer enough time to find a replacement and ensure a smooth transition. However, if you’re unable to provide two weeks’ notice, be sure to explain why and offer to help in any way you can.
Should I discuss my resignation with my colleagues?
It’s up to you whether or not you want to discuss your resignation with your colleagues. If you feel comfortable doing so, you can inform them of your decision and express gratitude for their support and friendship. However, if you prefer to keep your resignation private, that’s perfectly fine as well.
What should I do if my employer offers a counteroffer?
If your employer offers a counteroffer, it’s important to consider your options carefully. Think about why you were looking for a new job in the first place and whether or not the counteroffer addresses those concerns. If you do decide to accept the counteroffer, make sure you get all the details in writing.
What should I include in my resignation letter or email?
Your resignation letter or email should include your intention to resign, your last day of work, and any other important details. It’s also important to express gratitude towards your employer and colleagues and offer to help in any way you can during the transition period.
Conclusion
Whether you choose to write a resignation letter or email, it’s important to do so in a professional and respectful manner. Consider your employer’s policy and provide adequate notice before resigning. Remember to express gratitude towards your employer and colleagues and stay professional until the very end of your employment.