If you are a landlord, and you need to write a reference letter for your tenant, you may wonder how long it should be. In this article, we will give you tips on how to write a short landlord reference letter. You can find some examples and edit them as needed.
Tips for Writing a Short Landlord Reference Letter
To make your task easier, follow these steps:
Step 1: Keep it short
A short letter is better than a long one. Only include the essential details that are relevant to the tenant’s new landlord. Keep it to one page if possible.
Step 2: Use a professional tone
Use a professional and polite tone of voice when writing a reference letter. Show that you respect the tenant and their new landlord.
Step 3: Be honest
Only write about the tenant’s qualities that you know for certain. Do not exaggerate or lie about their qualities.
Step 4: State the facts
Include basic facts about the tenant, such as their name, address, and how long they were renting from you. Mention if they paid rent on time and if there were any issues during their tenancy.
Step 5: Highlight their good qualities
Mention the tenant’s good qualities, such as being clean, responsible, and respectful. If they have pets, mention if they took good care of them.
Step 6: Close with a positive statement
End the letter with a positive statement, such as wishing them good luck in their new home.
Examples of Short Landlord Reference Letter
Example 1: Request for Reference Letter
Dear [New Landlord’s Name],
I am writing this letter to provide a reference for [Tenant’s Name]. [Tenant’s Name] has been a tenant at my property at [Property Address] for [Number of Months/Years Rented]. During this time, they were a responsible tenant who paid their rent on time.
[Tenant’s Name] was always respectful to me and my property. They kept the rental unit clean and in good condition. I highly recommend them as a tenant.
Best regards,
[Your Name]
Example 2: Request for Reference Letter
Dear [New Landlord’s Name],
I am writing to recommend [Tenant’s Name] as a tenant. [Tenant’s Name] has been living at my property at [Property Address] for the past [Number of Months/Years Rented]. They were always punctual in paying rent and were respectful to me and my property.
[Tenant’s Name] took good care of their rental unit and kept it clean. They were also a great neighbor to other tenants. I recommend them without hesitation.
Sincerely,
[Your Name]
Example 3: Request for Reference Letter
Dear [New Landlord’s Name],
I am writing to recommend [Tenant’s Name] as a tenant. They rented my property at [Property Address] for [Number of Months/Years Rented]. They were always on time with their rent and caused no problems during their tenancy.
[Tenant’s Name] was always respectful to both me and the property. They kept their unit clean and in good condition. I highly recommend [Tenant’s Name] as a tenant.
Best regards,
[Your Name]
Example 4: Request for Reference Letter
Dear [New Landlord’s Name],
I am writing to recommend [Tenant’s Name] as a tenant. [Tenant’s Name] rented my property at [Property Address] for [Number of Months/Years Rented]. They always paid their rent on time and were a pleasure to have as a tenant.
[Tenant’s Name] was clean, responsible, and respectful to me and my property. They were also friendly with the other tenants. I recommend them without hesitation.
Sincerely,
[Your Name]
Example 5: Request for Reference Letter
Dear [New Landlord’s Name],
I am writing to recommend [Tenant’s Name] as a tenant. They rented my property at [Property Address] for [Number of Months/Years Rented].
[Tenant’s Name] was always punctual in paying rent and was respectful to me and my property. They kept their rental unit clean and in good condition. Besides, they took good care of their pets.
I recommend them without reservation. Please do not hesitate to contact me if you have any further questions.
Best regards,
[Your Name]
Example 6: Request for Reference Letter
Dear [New Landlord’s Name],
I am writing to recommend [Tenant’s Name] as a tenant. They rented my property at [Property Address] for [Number of Months/Years Rented].
[Tenant’s Name] always paid their rent on time and kept their rental unit clean and in good condition. They were always respectful to me and my property. They were also helpful to their neighbors when they needed it.
[Tenant’s Name] is a great tenant, and I recommend them without hesitation. Please contact me if you have any questions.
Sincerely,
[Your Name]
Frequently Asked Questions
How long should a landlord reference letter be?
A landlord reference letter should be short and concise. Only include the essential details that are relevant to the tenant’s new landlord. Keep it to one page if possible.
What should be included in a landlord reference letter?
A landlord reference letter should include the tenant’s name, address, and how long they rented from you. Mention if they paid rent on time and if there were any issues during their tenancy. Highlight their good qualities, such as being clean, responsible, and respectful.
Can I write a reference letter for a tenant who was evicted?
Yes, you can write a reference letter for a tenant who was evicted. However, you should be honest about the reasons for the eviction and any issues during their tenancy.
Do I have to write a reference letter for a tenant?
No, as a landlord, you are not obligated to write a reference letter for a tenant. However, it is a good practice to help your tenants with their housing search.
Can a landlord refuse to provide a reference letter?
Yes, a landlord can refuse to provide a reference letter if they do not feel comfortable writing one or have concerns about the tenant’s behavior during their tenancy.
Who can I address the landlord reference letter to?
You should address the landlord reference letter to the tenant’s new landlord or property manager.
Conclusion
Writing a short landlord reference letter may seem daunting, but it can be done in a few steps. By following our tips and examples, you can write a concise and effective letter that will help your tenant secure their new home.