Resigning from a job is never easy, but it’s important to do it professionally and gracefully. One of the first things you’ll need to do is to write a resignation email to your manager. In this article, we’ll provide you with seven examples of resignation emails that you can use as a starting point. You can edit these examples as needed to suit your specific situation.
When writing a resignation email to your manager, it’s important to keep it brief and professional. You’ll want to include the date of your last day of work, express gratitude for the opportunities you’ve had at the company, and offer to help with the transition as needed.
7 Examples of Resignation Emails
Personal Reasons
Dear [Manager’s Name],
I’m writing to let you know that I’ve decided to resign from my position at [Company Name]. My last day of work will be [Date].
I’m grateful for the opportunities I’ve had at the company and for the support you’ve provided me during my time here. Please let me know if there’s anything I can do to help with the transition.
Best regards,
[Your Name]
New Job Opportunity
Dear [Manager’s Name],
I’m writing to let you know that I’ve accepted a new job opportunity and will be resigning from my position at [Company Name]. My last day of work will be [Date].
Thank you for the support and guidance you’ve provided me during my time at the company. I’m grateful for the opportunities I’ve had here.
Please let me know if there’s anything I can do to help with the transition process.
Sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It’s with a heavy heart that I write this email to inform you that I need to resign from my position at [Company Name] due to health reasons. My last day of work will be [Date].
I’m grateful for the support you and the company have provided me during my time here. I will always remember the positive experiences I’ve had while working with you and the rest of the team.
Thank you,
[Your Name]
Relocation
Dear [Manager’s Name],
I’m writing to formally resign from my position at [Company Name]. Due to a recent relocation, I’m unable to continue working in my current role. My last day of work will be [Date].
Thank you for the support and guidance you’ve provided me during my time at the company. I’m grateful for the opportunities I’ve had here and for the wonderful colleagues I’ve worked with.
Best regards,
[Your Name]
Going Back to School
Dear [Manager’s Name],
I’m writing to formally resign from my position at [Company Name]. I’ve decided to go back to school to further my education and won’t be able to continue working in my current role. My last day of work will be [Date].
Thank you for the support and guidance you’ve provided me during my time at the company. I’ve learned so much and have enjoyed working with you and the rest of the team.
Sincerely,
[Your Name]
Career Change
Dear [Manager’s Name],
I’m writing to formally resign from my position at [Company Name]. I’ve decided to make a career change and won’t be able to continue working in my current role. My last day of work will be [Date].
Thank you for the support and guidance you’ve provided me during my time at the company. I’m grateful for the opportunities I’ve had here and for the wonderful colleagues I’ve worked with.
Best regards,
[Your Name]
Hostile Work Environment
Dear [Manager’s Name],
It’s with regret that I’m resigning from my position at [Company Name]. The hostile work environment has become unbearable and I’m no longer able to work in these conditions. My last day of work will be [Date].
I’m grateful for the opportunities I’ve had at the company and for the support you’ve provided me during my time here. I hope that the company will take steps to address the issues that have led to this situation.
Best regards,
[Your Name]
Tips for Writing a Resignation Email
Be Professional
Even if you’re unhappy with your job or the company, it’s important to remain professional when resigning. Keep your email brief and to the point, and avoid any negative comments or criticisms.
Express Gratitude
Thank your manager and colleagues for the opportunities you’ve had at the company, and express your appreciation for the support and guidance you’ve received.
Offer to Assist with the Transition
Offer to help with the transition process as much as you can. This could include training your replacement, providing documentation or instructions, or making yourself available for questions.
Be Clear About Your Last Day of Work
Make sure to specify the exact date of your last day of work in your resignation email. This will help your manager and colleagues plan accordingly.
Proofread Your Email
Before sending your resignation email, make sure to proofread it carefully. Check for any typos or errors, and make sure the message is clear and professional.
Follow Up with a Thank-You Note
Consider sending a thank-you note to your manager and colleagues after your last day of work. This is a nice gesture and can help maintain positive relationships in the future.
Frequently Asked Questions
When should I send my resignation email?
You should send your resignation email at least two weeks before your planned last day of work. This will give your manager and colleagues enough time to plan for your departure.
Do I need to provide a reason for resigning in my email?
You’re not obligated to provide a reason for resigning in your email, but it’s generally a good idea to do so. This can help your manager and colleagues better understand your decision and can help maintain positive relationships.
Should I send a resignation email to HR?
It’s a good idea to send a copy of your resignation email to HR, in addition to your manager. This will ensure that all the necessary parties are aware of your decision.
Can I rescind my resignation?
In some cases, you may be able to rescind your resignation if your manager and the company are willing to work with you. However, once you’ve given your official notice, it’s generally difficult to change your mind without causing disruption and inconvenience.
What should I do if my manager reacts negatively to my resignation?
If your manager reacts negatively to your resignation, try to remain calm and professional. Keep the conversation focused on the transition process and offer to help as much as possible. If the situation becomes hostile or unproductive, you may need to escalate the issue to HR.
How can I maintain positive relationships after resigning?
One way to maintain positive relationships after resigning is to stay in touch with your manager and colleagues. Consider sending occasional updates or congratulatory notes, and make an effort to attend company events or gatherings when possible. You never know when you might cross paths again in the future.
Conclusion
Resigning from a job can be stressful, but with the right approach, it can also be a positive and productive experience. By following the tips and examples provided in this article, you can resign from your job in a professional and respectful manner that leaves the door open for future opportunities.