Resigning from a job can be a difficult and emotional decision. Whether it’s due to a better opportunity or personal reasons, it’s important to leave on a positive note. Writing a resignation letter with a clear reason for leaving can help maintain a good relationship with your employer and leave a good impression. In this article, we’ll provide you with seven examples of sample resignation letters with reasons for leaving and some tips on how to write one.
A resignation letter is a formal document that you submit to your employer when you decide to leave your job. It should include your last day of work, express gratitude for the opportunities that you were given and state a clear reason for leaving. Having a clear reason for leaving will help your employer to understand your decision and will allow you to leave on good terms. You can use these examples as templates and edit them as needed.
You can find examples of resignation letters below.
Personal Reasons
Greeting
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Complimentary Close
Better Opportunity
Greeting
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Complimentary Close
Unhappy with Job
Greeting
Paragraph 1
Paragraph 2
Complimentary Close
Relocation
Greeting
Paragraph 1
Paragraph 2
Complimentary Close
Health Issues
Greeting
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Paragraph 2
Complimentary Close
Career Change
Greeting
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Complimentary Close
Retirement
Greeting
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Paragraph 2
Complimentary Close
Tips for Writing a Resignation Letter with Reason for Leaving
If you’re planning to write a resignation letter with a reason for leaving, here are some tips to consider:
- Be clear and concise: Your resignation letter should be brief, clear, and to the point. State your reason for leaving clearly and avoid elaborating on unnecessary details.
- Express gratitude: Thank your employer for the opportunities you were given and the skills you acquired while working there. Avoid negative comments or complaints.
- Be positive: Leave on a positive note. Offer to help with the transition process and maintain a good relationship with your employer and colleagues.
- Give sufficient notice: Give your employer enough time to find a replacement and prepare for your departure. Two weeks’ notice is usually standard.
- Proofread: Make sure to proofread your letter and check for any errors or typos. A well-written resignation letter can leave a good impression with your employer.
Frequently Asked Questions
How do I write a resignation letter with a reason for leaving?
To write a resignation letter with a reason for leaving, start by expressing your gratitude, state your clear reason for leaving, and offer to help with the transition process. Keep it brief, positive, and professional.
What should I include in my resignation letter?
Your resignation letter should include your last day of work, express gratitude for the opportunities you were given, state your reason for leaving, and offer to help with the transition process. Keep it brief and professional.
How much notice should I give my employer?
Two weeks’ notice is usually standard. However, if you’re working in a senior position, you may need to give more notice to allow for a smoother transition process.
Can I resign via email?
It’s best to resign in person or via a formal letter. However, if you’re unable to do so and need to resign via email, make sure to follow the same guidelines and keep it brief and professional.
Should I state my reason for leaving?
It’s not necessary, but it can help your employer to understand your decision and allow you to leave on good terms. However, make sure to keep it brief and professional.
Can I rescind my resignation?
It depends on your employer’s policies and the circumstances surrounding your resignation. If you need to rescind your resignation, talk to your employer as soon as possible and explain your situation.
Conclusion
Writing a resignation letter with a clear reason for leaving can help you leave on a positive note and maintain a good relationship with your employer. Use these examples and tips to write your own resignation letter and make sure to keep it brief, positive, and professional.