Are you planning to resign from your job? Giving a two weeks notice is the professional and polite way to let your employer know that you will be leaving the company. Writing a well-crafted resignation letter can help make your departure smoother and maintain good relations with your soon-to-be former employer. Here are some sample resignation letters that you can use as a guide and customize to fit your specific situation.
When resigning from a job, it’s important to provide enough notice to allow your employer to plan for your departure and find a replacement if necessary. Two weeks is the standard notice period that most companies require. Writing a resignation letter is a professional way to communicate your decision to leave the company and can help ensure a smooth transition. The following examples provide templates that you can use to write your own resignation letter.
Feel free to use these sample letters as inspiration and edit them as needed to fit your individual circumstances. Remember that your resignation letter should be polite, professional, and concise. It’s also a good idea to schedule a meeting with your supervisor to discuss your resignation in person and answer any questions they may have.
Personal Reasons
Greetings [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name], effective in two weeks from today, [Date].
After much consideration, I have decided to pursue other opportunities that align more closely with my long-term career goals. I appreciate the opportunities and experiences that I have gained during my time here and am grateful for the support and guidance that you and the team have provided me.
Please let me know how I can assist with the transition process during my remaining time here. I am committed to ensuring a smooth handover of my duties and ensuring that all outstanding tasks are completed before my departure.
Thank you again for the support and guidance you have provided me over the years. I wish you and the team all the best in the future.
Sincerely,
[Your Name]
New Job Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have accepted a new job opportunity and will be resigning from my position as [Your Position] at [Company Name], effective in two weeks from today, [Date].
It was a difficult decision to leave [Company Name], but the new role offers me the chance to grow professionally and take on new challenges. I am grateful for the opportunities and experiences that I have gained during my time here and appreciate the support and guidance that you and the team have provided me.
Please let me know how I can assist with the transition process during my remaining time here. I am committed to ensuring a smooth handover of my duties and ensuring that all outstanding tasks are completed before my departure.
Thank you again for the support and guidance you have provided me over the years. I wish you and the team all the best in the future.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Your Position] at [Company Name], effective in two weeks from today, [Date].
The reason for my resignation is that I will be relocating to [City/State/Country] to be closer to my family. It was a difficult decision to leave [Company Name], but I am excited about the opportunities that await me in [New Location].
I would like to thank you and the team for the support and guidance that you have provided me during my time here. Please let me know how I can assist with the transition process during my remaining time here.
Thank you again for everything. I wish you and the team all the best in the future.
Sincerely,
[Your Name]
Going Back to School
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Your Position] at [Company Name], effective in two weeks from today, [Date].
The reason for my resignation is that I have decided to return to school to further my education. While I have enjoyed my time at [Company Name], I am excited about the opportunities that await me in the future.
Thank you for the support and guidance that you and the team have provided me during my time here. Please let me know how I can assist with the transition process during my remaining time here.
Thank you again for everything. I wish you and the team all the best in the future.
Sincerely,
[Your Name]
Unhappy with Work Environment
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Your Position] at [Company Name], effective in two weeks from today, [Date].
The reason for my resignation is that I have been increasingly unhappy with the work environment and believe that it is time for me to move on. While it was a difficult decision to make, I believe that it is in my best interest to explore other opportunities.
Thank you for the opportunities and experiences that I have gained during my time here. Please let me know how I can assist with the transition process during my remaining time here.
Thank you again for everything. I wish you and the team all the best in the future.
Sincerely,
[Your Name]
Retirement
Dear [Manager’s Name],
After [Number of Years] of dedicated service, I am writing to inform you that I will be retiring from my position as [Your Position] at [Company Name], effective in two weeks from today, [Date].
It has been an honor to work for [Company Name] and I am grateful for the opportunities and experiences that I have gained during my time here. I would like to take this opportunity to thank you and the team for your support and guidance over the years.
Please let me know how I can assist with the transition process during my remaining time here. I am committed to ensuring a smooth handover of my duties and ensuring that all outstanding tasks are completed before my departure.
Thank you again for everything. I wish you and the team all the best in the future.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter
Writing a resignation letter can be a difficult and emotional process. Here are some tips to help make the process a little easier:
- Be clear and concise in your letter. Keep it short and to the point.
- State the date of your last day of work and offer to assist with the transition process.
- Express your gratitude for the opportunities and experiences you have had at the company.
- Avoid negative comments about the company or your coworkers.
- Consider scheduling a meeting with your supervisor to discuss your resignation in person.
- Proofread your letter carefully before submitting it.
Frequently Asked Questions
How do I write a resignation letter?
A resignation letter should be clear, concise, and polite. State the date of your last day of work and offer to assist with the transition process. Express your gratitude for the opportunities and experiences you have had at the company. Avoid negative comments about the company or your coworkers. Consider scheduling a meeting with your supervisor to discuss your resignation in person. Proofread your letter carefully before submitting it.
How much notice should I give before resigning?
Two weeks is the standard notice period that most companies require. Giving enough notice allows your employer to plan for your departure and find a replacement if necessary. Check your employment contract or company policy to see if there are any specific notice requirements.
Should I explain why I am resigning?
It’s up to you whether or not you want to explain why you are resigning. If you have a good relationship with your supervisor, you may choose to share your reasons for leaving. However, it’s important to keep the tone of your letter positive and professional. Avoid making negative comments about the company or your coworkers.
Should I mention my future plans in my resignation letter?
You can mention your future plans in your resignation letter if you wish, but it’s not necessary. Keep in mind that your letter should be focused on your resignation and expressing gratitude for the opportunities you have had at the company. If you do mention your future plans, keep the tone positive and professional.
Can I resign via email?
In most cases, it’s best to resign in person and provide a written resignation letter. However, if you are unable to resign in person, you can send an email resignation letter. Make sure to follow the same guidelines as you would for a written letter and keep the tone polite and professional.
What should I do after I submit my resignation letter?
After submitting your resignation letter, it’s important to work with your supervisor to ensure a smooth transition. Offer to assist with the transition process and make sure that all outstanding tasks are completed before your departure. It’s also a good idea to maintain a positive relationship with your former colleagues and network to stay connected in the industry.
Conclusion
A well-crafted resignation letter can help make your departure smoother and maintain positive relations with your soon-to-be former employer. Use the sample letters and tips provided in this article to help you write your own resignation letter. Remember to keep the tone positive and professional, and offer to assist with the transition process during your remaining time at the company. Good luck with your future endeavors!