If you’re planning to resign from your job via email, it’s important to do it professionally and respectfully. In this article, we will provide you with sample resignation emails with reasons to help you craft your own.
Here is a Sample Resignation Email With Reason:
Example 1: Personal Reasons
Dear [Manager’s Name],
I’m writing to let you know that I have decided to resign from my position as [Job Title] at [Company Name]. My decision is based on personal reasons that I cannot disclose at this time.
Thank you for the opportunities you have given me during my time here. I appreciate the support and guidance you have provided me.
Please let me know what steps I need to take to ensure a smooth transition during my remaining time here.
Best regards,
[Your Name]
Example 2: Career Advancement
Dear [Manager’s Name],
I wanted to inform you that I have accepted a new position at [New Company Name]. I’m excited about this new opportunity, and I feel that it’s the right move for my career.
My time at [Company Name] has been invaluable, and I will always appreciate the opportunities you have given me. I’m committed to ensuring a smooth transition by completing my current projects and training my replacement.
Please let me know how I can assist in this process. I look forward to staying in touch and hearing about the continued success of [Company Name].
Thank you for your understanding and support.
Best regards,
[Your Name]
Example 3: Starting a Business
Dear [Manager’s Name],
I’m writing to let you know that I have decided to resign from my position as [Job Title] at [Company Name]. After careful consideration, I have decided to pursue a new business venture that I believe will require my full attention.
It has been a pleasure to work for [Company Name], and I will always be grateful for the experiences and opportunities that I have had here. I am committed to ensuring a smooth transition by completing my current projects and training my replacement.
Please let me know how I can assist in this process. I wish you and the team all the best in the future.
Thank you for your understanding and support.
Best regards,
[Your Name]
Example 4: Relocation
Dear [Manager’s Name],
I’m writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My decision is based on the fact that I will be relocating to [New City/State/Country] in the next few weeks.
It has been an honor to work for [Company Name], and I am grateful for the opportunities and experiences that I have had here. I am committed to ensuring a smooth transition by completing my current projects and training my replacement.
Please let me know how I can assist in this process. I wish you and the team all the best in the future.
Thank you for your understanding and support.
Best regards,
[Your Name]
Example 5: Better Work-Life Balance
Dear [Manager’s Name],
After much thought and consideration, I have decided to resign from my position as [Job Title] at [Company Name]. My decision is based on the need to prioritize my family and personal life, and I believe that I can achieve a better work-life balance by taking this step.
I have valued my time at [Company Name], and I am grateful for the experiences and opportunities that I have had here. I am committed to ensuring a smooth transition by completing my current projects and training my replacement.
Please let me know how I can assist in this process. I wish you and the team all the best in the future.
Thank you for your understanding and support.
Best regards,
[Your Name]
Example 6: Job Dissatisfaction
Dear [Manager’s Name],
I’m writing to let you know that I have decided to resign from my position as [Job Title] at [Company Name]. After much thought and consideration, I believe that it’s time for me to move on because of the current dissatisfaction I feel with my job.
Although I have enjoyed working with everyone and appreciate the opportunities [Company Name] has given me, I have decided to pursue other options. I am committed to ensuring a smooth transition by completing my current projects and training my replacement.
Please let me know how I can assist in this process. I wish you and the team all the best in the future.
Thank you for your understanding and support.
Best regards,
[Your Name]
Example 7: Health Reasons
Dear [Manager’s Name],
I’m writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My decision comes after careful consideration and is based on health reasons that require me to take a break from work.
It has been an honor to work for [Company Name], and I am grateful for the experiences and opportunities that I have had here. I am committed to ensuring a smooth transition by completing my current projects and training my replacement.
Please let me know how I can assist in this process. I wish you and the team all the best in the future.
Thank you for your understanding and support.
Best regards,
[Your Name]
Tips for Writing a Resignation Email with Reason
When writing a resignation email with reason, here are some tips to keep in mind:
- Be professional and respectful in your email.
- Provide a clear and concise reason for your resignation.
- Offer to assist with the transition process and complete any outstanding projects.
- Express gratitude for the experiences and opportunities you had while working at the company.
- Avoid being negative or critical in your email, even if you are leaving due to job dissatisfaction.
Frequently Asked Questions
How do I write a resignation email with a reason?
When writing a resignation email with a reason, be sure to keep it professional and respectful. Provide a clear and concise explanation for your resignation, and offer to assist with the transition process. Express your gratitude for the experiences and opportunities you had while working at the company.
What should I include in a resignation email with a reason?
A resignation email with a reason should include a clear and concise explanation for your decision to resign. You should also offer to assist with the transition process and complete any outstanding projects. Express your gratitude for the experiences and opportunities you had while working at the company.
How much notice should I give in a resignation email with a reason?
The amount of notice you give in a resignation email with a reason will depend on your specific situation and the policies of your company. Generally, it is recommended that you give at least two weeks’ notice to ensure a smooth transition.
Should I mention negative reasons for leaving in a resignation email?
It is generally not recommended to mention negative reasons for leaving in a resignation email. Instead, focus on the positive experiences and opportunities you had while working at the company, and provide a clear and concise explanation for your decision to resign.
Should I send my resignation email to HR or my manager?
You should send your resignation email to your direct manager or supervisor. You can also copy HR or other relevant parties, depending on your company’s policies and procedures.
Is it necessary to give a reason for resigning in an email?
While it is not necessary to give a reason for resigning in an email, it can be helpful for your employer to understand your decision and plan accordingly for the future. Providing a clear and concise reason for your resignation can also help to ensure a smooth transition.
Conclusion
A resignation email with a reason can help to ensure a professional and respectful exit from your current job. By following these tips and using the sample resignation emails provided, you can craft a thoughtful and effective email that reflects positively on you and your time at the company.