Resigning from a job is never easy, but sometimes it’s necessary for personal or professional reasons. Writing a resignation letter can be daunting, especially if you’ve never done it before. In this article, we’ll provide you with sample resignation letters that you can use as a guide when drafting your own.
Below are some pointers to keep in mind as you read through the examples:
Each example is formatted as a traditional letter, with a greeting, body, and complimentary close. However, you can always adjust the format to fit your specific situation. The examples are meant to serve as a starting point, so feel free to edit them as needed.
Keep in mind that resigning from a job can have legal implications, so it’s important to follow proper protocol. Be sure to read through your company’s policies and procedures before submitting your letter.
Without further ado, here are some sample resignation letters:
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name]. This decision was not an easy one, but due to personal reasons, it is the best choice for me at this time.
Thank you for the opportunity to work with such a great team. I have learned a lot during my time at the company and am grateful for the experience.
Sincerely,
[Your Name]
New Job
Dear [Manager’s Name],
I am writing to let you know that I have accepted a new position and will be resigning from my role at [Company Name]. It was a difficult decision to leave such a supportive team, but I believe this opportunity will help me grow both professionally and personally.
Thank you for the valuable skills and knowledge that I have acquired while working at the company. I am indebted to you for your guidance and support.
Best regards,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be relocating to [City/State] and will therefore be resigning from my position at [Company Name]. While I have enjoyed working with the team, this move is necessary for me and my family.
Thank you for the wonderful opportunities that I have had while working at the company. I am grateful for the support and guidance you have given me during my time here.
Respectfully,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with regret that I am writing to inform you that I am resigning from my position at [Company Name]. Due to health issues, I am no longer able to fulfill the demands of the job.
Thank you for the opportunity to work with such a great team. I appreciate the support and encouragement that I have received during my time at the company.
Best wishes,
[Your Name]
Better Opportunity
Dear [Manager’s Name],
I am writing to let you know that I have decided to resign from my position at [Company Name] due to a better opportunity that has presented itself. While I have enjoyed working with the team and appreciate the opportunities that the company has provided, I believe that this new role will help me grow both personally and professionally.
Thank you for the support and guidance that I have received during my time at the company. It has been a pleasure working with such a talented team.
Warm regards,
[Your Name]
Hostile Work Environment
Dear [Manager’s Name],
It is with regret that I am writing to inform you that I will be resigning from my position at [Company Name]. The decision was not an easy one, but due to the hostile work environment, I can no longer continue in my role.
Thank you for the opportunities that I have had while working at the company. I appreciate the challenges and experiences that have come with the position and am grateful for the support that I have received from my colleagues.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter
Here are some tips to help you write a professional and effective resignation letter:
Be clear and concise.
State your intention to resign and the effective date of your departure. Be sure to also express gratitude for the opportunities that you have had while working at the company.
Provide a reason (if necessary).
If you feel comfortable, you can provide a reason for your resignation. However, keep in mind that you are not obligated to do so. If your reason is personal, you can simply state that you are resigning for personal reasons.
Offer to help with the transition.
If possible, offer to help with the transition process. This can include training a replacement or creating a detailed report of your responsibilities and tasks.
Keep it professional.
Even if you are resigning due to a negative situation or conflict, it’s important to keep your letter professional and positive. Avoid criticizing the company or your colleagues in the letter.
Submit a hard copy.
While it’s common to send resignation letters via email, it’s also a good idea to submit a hard copy to your manager and HR department. This shows that you are taking the resignation seriously and are committed to a smooth transition.
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include your intention to resign, the effective date of your departure, and a brief explanation (if desired). Be sure to also express gratitude for the opportunities that you have had while working at the company.
Can I resign via email?
While it’s common to send resignation letters via email, it’s also a good idea to submit a hard copy to your manager and HR department. This shows that you are taking the resignation seriously and are committed to a smooth transition.
Do I have to give a reason for my resignation?
No, you are not obligated to give a reason for your resignation. However, if you feel comfortable, you can provide a brief explanation. Keep in mind that the explanation should be professional and not negative.
When should I submit my resignation letter?
You should submit your resignation letter at least two weeks before your intended departure date. This gives your employer ample time to find a replacement or make other arrangements.
Should I offer to help with the transition?
If possible, it’s a good idea to offer to help with the transition process. This can include training a replacement or creating a detailed report of your responsibilities and tasks.
What should I do if my manager reacts negatively to my resignation?
Resigning can be a difficult process, especially if your manager reacts negatively. If this happens, remain professional and calm. It’s important to remember that your resignation is a personal decision and you have the right to leave the company.
Conclusion
Writing a resignation letter can be challenging, but with these sample letters and tips, you’ll be able to craft a professional and effective letter. Remember to keep your letter positive and professional, and offer to help with the transition process if possible. Good luck with your next chapter!