Resigning from a job is never easy, but it can be made less stressful by following the proper resignation etiquette. One important aspect of resigning is giving the appropriate notice period. In this article, we will provide you with sample email templates for resignation with notice period.
It’s essential to provide a written resignation letter or email to your employer, regardless of how you communicate your resignation verbally. An email resignation with a notice period is a professional and formal way to resign from your job. In the email, you should include the date of your last day at work and state that you’re giving the required notice period.You can use the examples provided below as a starting point, and customize them to your situation as needed.
Sample Email For Resignation With Notice Period Examples
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date], which is in accordance with the [Notice Period] days required in my contract.
Due to personal reasons, I have decided that it’s in my best interest to step down from my role. I have learned a lot during my time at the company, and I appreciate the opportunities that have been provided to me. I will do everything possible to ensure a smooth transition during this period.
Thank you for your understanding and support during my time at the company.
Sincerely,
[Your Name]
New Job Opportunity
Dear [Manager’s Name],
Please accept this email as formal notice of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date], which is in accordance with the [Notice Period] days required in my contract.
I have recently received a new job offer that aligns with my career goals and offers me new challenges. I have enjoyed my time working with the team and will do everything I can to ensure a smooth handover of my responsibilities before my departure.
Thank you for the opportunities that you and the company have provided me during my time here. I am proud to have been a part of this team and wish everyone the best in the future.
Best regards,
[Your Name]
Unhappy with Work Environment
Dear [Manager’s Name],
It is with regret that I submit my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date], which is in accordance with the [Notice Period] days required in my contract.
Unfortunately, I have been unhappy with the work environment for some time now, and I have decided that it’s time to move on to other opportunities. I want to express my gratitude for the support and guidance that you have provided me during my tenure with the company. I will ensure that I complete all my outstanding projects and will make myself available to help with the transition process in any way possible.
Thank you for providing me with the opportunity to work at [Company Name]. I will always cherish the memories and experiences that I have had while working here.
Sincerely,
[Your Name]
Personal Growth
Dear [Manager’s Name],
As you know, I have thoroughly enjoyed my time working as [Job Title] at [Company Name]. With a heavy heart, I am writing to inform you that I will be resigning from my position, effective [Date], which is in accordance with the [Notice Period] days required in my contract.
My decision to resign is based on my desire to pursue personal growth and development. I want to take this opportunity to express my sincere appreciation to you and the team for the guidance and support that you have provided me. Please rest assured that I will do everything possible to ensure a smooth and seamless transition before my departure.
Thank you for the opportunities that you have given me at [Company Name]. I am honored to have been a part of such a wonderful team, and I wish everyone the very best in the future.
Best regards,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with regret that I must inform you of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date], which is in accordance with the [Notice Period] days required in my contract.
Unfortunately, I have been struggling with some health issues, and I have decided that it’s best for me to resign from my position to focus on my health. I want to express my gratitude for the support and understanding that you have provided me during my time at the company. I will ensure that I complete all my outstanding projects before my departure and will make myself available to help with the transition process in any way possible.
Thank you for providing me with the opportunity to work at [Company Name]. I will always cherish the memories and experiences that I have had while working here.
Sincerely,
[Your Name]
Company Relocation
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date], which is in accordance with the [Notice Period] days required in my contract.
As you know, the company is relocating, and unfortunately, it will not be possible for me to move with the company due to personal reasons. I want to express my sincere appreciation to you and the team for the guidance and support that you have provided me. I will ensure that I complete all my outstanding projects and will make myself available to help with the transition process in any way possible.
Thank you for providing me with the opportunity to work at [Company Name]. Although my time here has been brief, I have learned a lot and will always cherish the memories and experiences that I have had while working here.
Best regards,
[Your Name]
Tips for Writing a Resignation Email with Notice Period
Include essential details
Be sure to include the details of your resignation, such as the date of your last day at work and the required notice period.
Keep it professional and positive
Even if you’re leaving due to negative reasons, it’s best to keep your email professional and positive. Express gratitude for the opportunities you had while working at the company.
Offer to help with the transition process
No matter the reason for leaving, offer assistance to help with the transition process. It shows that you care about the company and want to make the transition as smooth as possible.
Proofread your email
Make sure to proofread your email for spelling and grammar mistakes. Your email should be professional and error-free.
Frequently Asked Questions
Q: How much notice period should I give?
A: The amount of notice period you should give depends on your contract and company policy. Generally, 2-4 weeks’ notice is standard.
Q: Should I explain my reasons for resigning in my email?
A: You’re not required to explain your reasons for resigning. However, if you decide to include your reasons, keep it brief and professional.
Q: What should I do if my employer wants me to leave earlier than my notice period?
A: If your employer wants you to leave earlier than your notice period, explain that you’re happy to help with the transition process but cannot leave earlier than the agreed-upon notice period.
Q: How do I address my email?
A: Address your email to your manager or supervisor.
Q: Should I send a copy of my email to HR?
A: It’s best to send a copy of your email to HR to ensure that your resignation is processed correctly.
Q: Can I resign by email?
A: Yes, you can resign by email. However, it’s best to follow up with a hard copy written resignation letter.
Conclusion
Writing a resignation email with notice period can be challenging, but it’s essential to do it professionally and positively. Using the examples and tips provided, you can create a resignation email that is appropriate for your situation. Remember to offer assistance during the transition process, and express gratitude for the opportunities you had while working at the company.