When an employee decides to leave a company, it’s important to make an announcement to their clients. This article will provide you with sample announcements that you can edit as needed.
As a business owner, you may encounter situations where an employee decides to leave your company. In these situations, it’s crucial to inform your clients of this change. Below are some sample announcement letters that you can use to notify your clients of an employee leaving the company.
Each of the following examples has a different reason for an employee leaving the company. However, each announcement serves the same purpose: to inform clients of the change and assure them that the company remains committed to providing quality service.
Please feel free to use these examples as a starting point and edit them as needed to fit your specific situation.
Examples
Retirement
Greetings [client name],
We would like to inform you that [employee name] has decided to retire after [number of years] years of service with our company. We want to express our gratitude for [employee name]’s dedication and hard work during their time with us. We wish [employee name] all the best in their future endeavors.
Rest assured, we will continue to provide the same level of service you have come to expect from our company. We have a team of experienced professionals ready to assist you with any needs you may have.
Thank you for your continued business with us. If you have any questions or concerns, please do not hesitate to contact us.
Best regards,
[Your name]
New Opportunity
Dear [client name],
We regret to inform you that [employee name] has decided to leave our company to pursue a new opportunity. We appreciate [employee name]’s contributions during their time with us and wish them all the best in their new position.
Our priority is to ensure that there is no disruption to the service you receive from us. We have a team of experienced professionals who are ready to assist you with any needs you may have. Rest assured, we will continue to provide the same level of service and support that you have come to expect from our company.
If you have any questions or concerns, please do not hesitate to contact us.
Best regards,
[Your name]
Relocation
Greetings [client name],
We regret to inform you that [employee name] will be leaving our company due to relocation. We appreciate [employee name]’s hard work and dedication during their time with us and wish them all the best in their new location.
Rest assured, we have a team of experienced professionals who are ready to assist you with any needs you may have. We will continue to provide the same level of service and support that you have come to expect from our company.
If you have any questions or concerns, please do not hesitate to contact us.
Best regards,
[Your name]
Personal Reasons
Dear [client name],
We regret to inform you that [employee name] will be leaving our company due to personal reasons. We appreciate [employee name]’s contributions during their time with us and wish them all the best in their future endeavors.
We want to assure you that our team is fully committed to providing you with the same level of service and support that you have come to expect from us. We have a team of experienced professionals who are ready to assist you with any needs you may have.
If you have any questions or concerns, please do not hesitate to contact us.
Best regards,
[Your name]
Termination
Greetings [client name],
We would like to inform you that [employee name] is no longer with our company. We appreciate [employee name]’s contributions during their time with us and wish them all the best in their future endeavors.
Our priority is to ensure that there is no disruption to the service you receive from us. We have a team of experienced professionals who are ready to assist you with any needs you may have. Rest assured, we will continue to provide the same level of service and support that you have come to expect from our company.
If you have any questions or concerns, please do not hesitate to contact us.
Best regards,
[Your name]
Maternity Leave
Dear [client name],
We would like to inform you that [employee name] will be taking maternity leave starting [date] and will not be returning to work. We appreciate [employee name]’s hard work and dedication during their time with us and wish them all the best during this exciting time.
Rest assured, we have a team of experienced professionals who are ready to assist you with any needs you may have. We will continue to provide the same level of service and support that you have come to expect from our company.
If you have any questions or concerns, please do not hesitate to contact us.
Best regards,
[Your name]
Tips
How to Write a Sample Announcement of Employee Leaving Company to Clients
When writing a sample announcement of an employee leaving your company to your clients, keep the following tips in mind:
- Be professional and concise in your language
- Include a reason for the departure of the employee, if possible
- Assure clients that the level of service they receive from your company will not be affected by the departure
- Express gratitude for the employee’s contributions during their time with your company
- Provide contact information for clients to reach out if they have any questions or concerns
Frequently Asked Questions
Q: Do I need to provide a reason for the employee leaving?
A: While it’s not always necessary, providing a reason for the employee’s departure can help alleviate any concerns clients may have about the stability of your company.
Q: How should I address the letter?
A: Address the letter to the client or clients who have worked directly with the employee who is leaving.
Q: Should I mention the employee’s replacement in the letter?
A: If a replacement has been hired or is in the process of being hired, it can be beneficial to mention this in the letter to assure clients that the level of service will not be affected.
Q: How far in advance should I send the letter?
A: It’s recommended to send the letter as soon as possible after the employee announces their departure, so clients have ample time to adjust if necessary.
Q: Can I use the same letter for every employee who leaves?
A: While the basic structure of the letter can remain the same, it’s important to tailor each letter to the specific situation, including the reason for the departure and any other relevant details.
Q: Is it necessary to include the contact information for the employee leaving in the letter?
A: No, it’s not necessary to include the contact information for the employee leaving. Instead, provide your own contact information in case clients have any questions or concerns.
Conclusion
Announcing an employee’s departure to clients can be a challenging task, but it’s important to do so in a professional and courteous manner. By using the sample announcements provided above and following the tips outlined, you can help reassure clients that the quality of service they receive from your company will not be affected by the employee’s departure.