When an employee leaves a company, it’s essential to announce their departure to the rest of the team. This announcement can help clarify any confusion surrounding their departure and keep the team informed. Below are some sample announcements of employee leaving the company that can be edited and used as needed.
Example 1: Retirement
Dear team,
It is with mixed emotions that I announce the retirement of our dear colleague [name]. [He/She] has been an invaluable member of our team for [number] years and has made countless contributions to our company. While we are sad to see [him/her] go, we are happy that [he/she] will be able to enjoy [his/her] well-deserved retirement.
Please join me in wishing [name] all the best in [his/her] future endeavors.
Sincerely,
[Your name]
Example 2: New Opportunities
Dear team,
It is with mixed emotions that I announce the departure of our colleague [name]. [He/She] has been an integral part of our team for [number] years and has made countless contributions to our company. [He/She] has decided to pursue new opportunities, and we wish [him/her] all the best in [his/her] future endeavors.
Please join me in thanking [name] for [his/her] hard work and dedication to our company over the years. We will miss [him/her] and wish [him/her] all the best in [his/her] new role.
Sincerely,
[Your name]
Example 3: Relocation
Dear team,
I am writing to announce that our colleague [name] will be leaving our company. [He/She] has been an essential member of our team for [number] years and has made numerous contributions to our company. [He/She] will be relocating to [location] and pursuing new opportunities there.
Please join me in thanking [name] for [his/her] hard work and dedication to our company. We will miss [him/her] and wish [him/her] all the best in [his/her] future endeavors.
Sincerely,
[Your name]
Example 4: Resignation
Dear team,
I am writing to announce that our colleague [name] has resigned from our company. [He/She] has been an essential member of our team for [number] years, and we will miss [him/her] dearly.
Please join me in thanking [name] for [his/her] contributions to our company and wishing [him/her] all the best in [his/her] future endeavors.
Sincerely,
[Your name]
Example 5: End of Contract
Dear team,
It is with mixed emotions that I announce the end of our colleague [name]’s contract with our company. [He/She] has been an integral part of our team for [number] years and has made numerous contributions to our company.
Please join me in thanking [name] for all [his/her] hard work and dedication to our company over the years. We will miss [him/her] and wish [him/her] all the best in [his/her] future endeavors.
Sincerely,
[Your name]
Example 6: Termination
Dear team,
It is with regret that I announce the termination of our colleague [name] from our company. We appreciate the contributions [he/she] has made to our team during [his/her] time here.
Please join me in wishing [name] all the best in [his/her] future endeavors.
Sincerely,
[Your name]
Tips for Writing a Sample Announcement of Employee Leaving Company
Here are some tips to keep in mind when writing a sample announcement of employee leaving company:
- Keep it brief and to the point.
- Be sensitive to the employee’s feelings and privacy.
- Ensure the announcement is accurate and factual.
- Thank the employee for their contributions to the company.
- Offer well wishes for the employee’s future endeavors.
Frequently Asked Questions
What should be included in a sample announcement of employee leaving company?
A sample announcement of employee leaving company should include the reason for the employee’s departure, a thank you for their contributions to the company, and best wishes for their future endeavors.
How should I address the leaving employee in the announcement?
You should address the leaving employee in a professional and respectful manner, using their full name or the name they prefer to be called.
Should we announce the employee’s replacement in the announcement?
If the employee’s replacement has been identified, it can be helpful to include their name and a brief introduction in the announcement.
Who should be responsible for writing the announcement?
The announcement can be written by the departing employee’s manager or a member of the HR team.
Should we hold a farewell party for the leaving employee?
A farewell party can be a nice way to show appreciation for the employee’s contributions to the company, but it’s not always necessary.
How can we ensure the remaining employees feel supported after the announcement?
Managers should check in with remaining employees to address any concerns or questions they may have and provide support during this transition period.
Conclusion
An announcement of employee leaving company can help clarify any confusion and keep the team informed. By following the tips above and using the sample announcements provided, you can create a clear and professional announcement that honors the contributions of the departing employee and supports the remaining team members during this transition.