Resigning from a job is a challenging task, and the best way to do it is by writing an email to your employer. However, writing a resignation email can be a daunting task. In this article, we will guide you on how to write an effective resignation email that will leave a good impression on your employer.
When resigning from a job, sending an email is the most common way to inform your employer. It is crucial to write a professional resignation email that conveys your gratitude towards your employer and colleagues. This article will guide you on how to write a resignation email that is both professional and courteous.
In this article, you will find seven resignation email samples that you can use as a reference while drafting your own email. Each sample includes a different reason for resigning, along with a unique greeting, letter body, and complimentary close. You can find these examples below and edit them as per your requirement.
Note: These samples are intended to provide you with guidance and inspiration. You should always personalize your email and tailor it to your specific situation.
Family Commitment
Greeting,
I am writing this email to inform you that I will be resigning from my position as [Job Title] at [Company Name] effective [Date]. Unfortunately, I have to prioritize my familial commitments, which are requiring me to relocate to [City/State/Country].
I am grateful for the opportunities and experiences I have gained while working at [Company Name]. I will always remember the valuable lessons I learned from my colleagues and superiors. I will do whatever I can to ensure a smooth transition for my successor.
Thank you for your understanding and support throughout my tenure at [Company Name].
Best regards,
[Your Name]
Better Opportunity
Dear [Manager’s Name],
I am writing this email to inform you that I will be resigning from my position as [Job Title] at [Company Name] effective [Date]. I have recently been offered a position that aligns better with my career aspirations and skill set.
Thank you for the opportunities and experiences I have had while working at [Company Name]. I will always remember the valuable lessons I learned from my colleagues and superiors. I will do whatever I can to ensure a smooth transition for my successor.
Thank you for your support and understanding throughout my tenure at [Company Name].
Best regards,
[Your Name]
Relocation
Hello [Manager’s Name],
I am writing this email to inform you that I will be resigning from my position as [Job Title] at [Company Name] effective [Date]. Unfortunately, I have decided to relocate to [City/State/Country] to be closer to family.
I appreciate the opportunities and experiences I have gained while working at [Company Name]. I will always remember the valuable lessons I learned from my colleagues and superiors. I will do whatever I can to ensure a smooth transition for my successor.
Thank you for your support and understanding throughout my tenure at [Company Name].
Best regards,
[Your Name]
Health Reasons
Dear [Manager’s Name],
I am writing this email to inform you that I will be resigning from my position as [Job Title] at [Company Name] effective [Date]. Unfortunately, due to my health condition, I am unable to continue working at this time.
I want to thank you for the opportunities and experiences I have gained while working at [Company Name]. I will always remember the valuable lessons I learned from my colleagues and superiors. I will do whatever I can to ensure a smooth transition for my successor.
Thank you for your support and understanding during my time at [Company Name].
Best regards,
[Your Name]
Retirement
Hello [Manager’s Name],
I am writing this email to inform you that I will be retiring from my position as [Job Title] at [Company Name] effective [Date]. I want to take this opportunity to express my gratitude for the opportunities and experiences I have had while working at [Company Name].
Thank you for your support and understanding during my tenure. I appreciate the valuable lessons I learned from my colleagues and superiors. I will do whatever I can to ensure a smooth transition for my successor.
Thank you again for everything.
Best regards,
[Your Name]
Career Change
Dear [Manager’s Name],
I am writing this email to inform you that I will be resigning from my position as [Job Title] at [Company Name] effective [Date]. I have decided to pursue a career change and will be exploring new opportunities in a different field.
I am grateful for the opportunities and experiences I have had while working at [Company Name]. I appreciate the valuable lessons I learned from my colleagues and superiors. I will do whatever I can to ensure a smooth transition for my successor.
Thank you for your support and understanding during my tenure.
Best regards,
[Your Name]
Tips for Writing a Resignation Email
Writing a resignation email can be a daunting task. Here are some tips to help you write an effective email:
- Be clear and concise about why you are resigning.
- Express gratitude towards your employer and colleagues.
- Offer to help with the transition process.
- Provide a notice period as per your company’s policy.
- Avoid mentioning any negative experiences or criticisms.
- Proofread your email for any errors or typos.
Frequently Asked Questions
Q: How much notice should I give when resigning?
It depends on your company’s policy. Generally, two weeks’ notice is considered appropriate. However, some companies may expect a longer notice period. Make sure to check your company’s policy before submitting your resignation email.
Q: Should I mention my reason for leaving in my resignation email?
Yes, it is recommended to mention your reason for leaving in your resignation email. However, keep your explanation brief and professional.
Q: How should I address my manager in my resignation email?
You should address your manager with their formal title, such as “Dear Mr./Ms. [Last Name].” If you have a more informal relationship, you can use their first name.
Q: Do I need to provide a detailed explanation for my resignation?
No, you do not need to provide a detailed explanation for your resignation. Keep it brief and professional. However, you may choose to provide more information if you feel comfortable doing so.
Q: Should I offer to help with the transition process?
Yes, it is recommended to offer to help with the transition process. This could include training your replacement, completing pending tasks, or documenting your work processes.
Q: Can I resign via email?
Yes, you can resign via email. However, it is recommended to also provide a hard copy of your resignation letter to your employer or HR department.
Conclusion
A resignation email is an important document that requires careful consideration. By following the tips and using the examples provided in this article, you can write a professional and courteous resignation email that reflects positively on you and your employer.