Resigning from a job is never an easy decision. It requires careful thought and planning, especially when it comes to writing a resignation mail to HR. In this article, we will provide you with examples of resignation mail formats to HR, tips on how to write an effective one, and answer some frequently asked questions relating to the topic.
Writing a resignation mail to HR is a crucial step in the process of leaving a job. It should be done professionally and respectfully to maintain a good relationship with the company and colleagues. In this article, we have provided seven examples of resignation mail formats to HR that you can use as a guide. These examples highlight different reasons for leaving a job, such as personal reasons, career growth, or relocation. You can edit these examples as needed to fit your situation.
Examples of Resignation Mail Format to HR
Personal Reasons
Dear [HR Manager’s name],
It is with regret that I submit my resignation from my current position at [Company name]. Due to unforeseen personal circumstances, I have decided to take a break from work and focus on my personal life.
My last day at work will be [Date]. I would like to thank you and the company for the opportunities and experiences provided to me during my time here.
Sincerely,
[Your name]
[Your contact information]
[Your signature]
Career Growth
Dear [HR Manager’s name],
After much consideration, I have decided to resign from my position at [Company name]. I have been offered a new opportunity that aligns with my long-term career goals and aspirations.
My last day at work will be [Date]. I would like to thank you and the company for the opportunities and support provided to me during my time here.
Sincerely,
[Your name]
[Your contact information]
[Your signature]
Relocation
Dear [HR Manager’s name],
I am writing to inform you of my resignation from my position at [Company name]. I will be relocating to another city/country and therefore unable to continue working with the company.
My last day at work will be [Date]. I appreciate the opportunities and experiences provided to me during my time here and wish the company and my colleagues all the best for the future.
Sincerely,
[Your name]
[Your contact information]
[Your signature]
Better Compensation
Dear [HR Manager’s name],
After much consideration, I have decided to resign from my position at [Company name]. I have been offered a new opportunity that provides better compensation and benefits.
My last day at work will be [Date]. I appreciate the opportunities and support provided to me during my time here and wish the company and my colleagues all the best for the future.
Sincerely,
[Your name]
[Your contact information]
[Your signature]
Unhappy With Work Environment
Dear [HR Manager’s name],
Please accept this letter as formal notification of my resignation from my position at [Company name]. Unfortunately, I have become increasingly dissatisfied with the work environment and do not see a way to continue working here.
My last day at work will be [Date]. I would like to thank you and the company for the opportunities and experiences provided to me during my time here.
Sincerely,
[Your name]
[Your contact information]
[Your signature]
Starting Own Business
Dear [HR Manager’s name],
I am writing to inform you of my resignation from my position at [Company name]. I have decided to start my own business and therefore unable to continue working with the company.
My last day at work will be [Date]. I appreciate the opportunities and experiences provided to me during my time here and wish the company and my colleagues all the best for the future.
Sincerely,
[Your name]
[Your contact information]
[Your signature]
Health Reasons
Dear [HR Manager’s name],
It is with regret that I submit my resignation from my current position at [Company name]. Due to health reasons, I am unable to continue working at this time.
My last day at work will be [Date]. I would like to thank you and the company for the opportunities and experiences provided to me during my time here.
Sincerely,
[Your name]
[Your contact information]
[Your signature]
Tips for Writing a Resignation Mail Format to HR
Here are some tips to help you write an effective resignation mail to HR:
- Be professional and respectful in your tone and language.
- Mention your reason for leaving, but keep it brief and positive.
- Provide a clear notice period and the date of your last day of work.
- Express gratitude for the opportunities and experiences provided to you during your time at the company.
- Offer to assist with the transition process, if possible.
- Avoid criticizing the company, colleagues, or work environment in your resignation mail.
Frequently Asked Questions
Q: How much notice should I provide in my resignation mail?
You should provide at least two weeks’ notice in your resignation mail, unless your employment contract or company policy requires a longer notice period.
Q: Should I mention my reason for leaving in my resignation mail?
Yes, it is recommended to mention your reason for leaving in your resignation mail. However, keep it brief and positive to maintain a good relationship with the company and colleagues.
Q: Should I offer to assist with the transition process in my resignation mail?
Yes, it is recommended to offer to assist with the transition process, if possible. This can include training your replacement, providing guidance on ongoing projects, or helping to find a suitable replacement.
Q: Can I resign via email?
Yes, you can resign via email. However, it is recommended to follow up with a hard copy of your resignation letter to HR.
Q: Do I need to give a reason for resigning?
No, you are not obligated to give a reason for resigning. However, it is recommended to mention your reason in a professional and positive manner to maintain a good relationship with the company and colleagues.
Q: Should I criticize the company or colleagues in my resignation mail?
No, it is not recommended to criticize the company or colleagues in your resignation mail. Keep your tone and language professional and respectful to maintain a good relationship with them.
Conclusion
Writing a resignation mail to HR requires careful consideration and planning. We hope the examples, tips, and FAQs provided in this article have been helpful in guiding you through the process. Remember to maintain a professional and respectful tone in your resignation mail to maintain a good relationship with the company and colleagues.