Are you planning to resign from your current job but unsure whether to end your letter with “Yours sincerely” or “Yours faithfully?” This article will help you understand the difference between the two and guide you on how to write a resignation letter that suits your needs.
When writing a resignation letter, the closing salutation depends on the relationship between you and the recipient. If you are addressing someone by their name, use “Yours sincerely.” However, if you are addressing someone with a generic title like “Dear Sir/Madam,” use “Yours faithfully.”
In a resignation letter, the closing salutation indicates your level of formality and respect towards your employer or supervisor. Using the correct closing salutation can make a lasting impression and show that you are professional and courteous.
You can find examples of resignation letters with both “Yours sincerely” and “Yours faithfully” closings online and edit them as needed to fit your situation.
Examples
Personal Reasons
Greeting:
Dear [Supervisor’s name],
Body:
I am writing to inform you of my resignation from my position as [job title] due to personal reasons. It has been a pleasure working with you and the team, and I appreciate the opportunities for growth and development that this job has provided.
Complimentary close:
Yours sincerely,
Better Opportunity
Greeting:
Dear [Supervisor’s name],
Body:
I am writing to inform you that I have accepted a new job offer and will be resigning from my position as [job title]. I want to thank you for the support and guidance you have provided during my time here, and I will do everything possible to ensure a smooth transition of my responsibilities.
Complimentary close:
Yours sincerely,
Unhappy with Company Policies
Greeting:
Dear [Supervisor’s name],
Body:
It is with regret that I am writing to inform you of my resignation from my position as [job title]. I have been unhappy with some of the company policies and the way they have been enforced, and I feel that it is time for me to move on.
Complimentary close:
Yours sincerely,
Relocation
Greeting:
Dear [Supervisor’s name],
Body:
This letter serves as formal notice of my resignation from my position as [job title] due to relocation. Unfortunately, I will not be able to continue working in this capacity from my new location, and I regret any inconvenience this may cause.
Complimentary close:
Yours sincerely,
Health Reasons
Greeting:
Dear [Supervisor’s name],
Body:
It is with deep regret that I am resigning from my position as [job title] due to health reasons. I have appreciated the support and understanding that you and the company have provided during this difficult time, and I hope that my departure will not cause any inconvenience.
Complimentary close:
Yours sincerely,
Growth and Development
Greeting:
Dear [Supervisor’s name],
Body:
I am writing to inform you that I have decided to resign from my position as [job title] to pursue other opportunities for growth and development. I want to thank you for the valuable experience I have gained during my time at the company and for the support you have provided.
Complimentary close:
Yours sincerely,
Tips
How to Write a Resignation Letter
When writing a resignation letter, keep these tips in mind:
- Be clear about your intention to resign.
- Mention the reason for your resignation if you are comfortable doing so.
- Express gratitude towards your employer and colleagues for the opportunities and support they have provided.
- Offer to help with the transition of your responsibilities if possible.
- Provide your contact information so that your employer can reach out to you if needed.
- End your letter with the appropriate closing salutation: “Yours sincerely” or “Yours faithfully.”
Frequently Asked Questions
What is the difference between “Yours sincerely” and “Yours faithfully” in a resignation letter?
The salutation “Yours sincerely” is used when addressing someone by their name, while “Yours faithfully” is used when addressing someone with a generic title like “Dear Sir/Madam.” The former indicates a more personal relationship, while the latter is more formal.
How much notice should I give before resigning?
It is generally recommended to give at least two weeks’ notice before resigning. However, the exact amount of notice may depend on your employment contract and the policies of your company.
Should I include the reason for my resignation in the letter?
You are not obligated to provide a reason for your resignation, but it may be helpful to do so if you have a good working relationship with your employer and want to maintain it. However, if you are leaving due to negative reasons like a toxic work environment or harassment, it is okay to keep the reason private.
Can I resign via email?
While it is generally better to resign in person or via a formal letter, you may be able to resign via email if your employer or company policy allows it. Make sure to follow proper email etiquette and use a formal tone.
Should I offer to train my replacement?
If possible, offering to help with the transition of your responsibilities can show that you are professional and conscientious. However, it is not always necessary or expected.
Can I rescind my resignation?
If you have not yet left your job, you may be able to rescind your resignation. However, if you have already left and your employer has hired a replacement, it may not be possible to return to your previous position.
Conclusion
Writing a resignation letter can be a daunting task, but with the right approach and understanding of the appropriate closing salutation, you can make a professional and courteous exit from your current job. Remember to express gratitude towards your employer and colleagues, offer to help with the transition, and end your letter with the appropriate closing salutation: “Yours sincerely” or “Yours faithfully.”