If you are planning to resign from your current job and have unused vacation time, you may need to write a resignation letter that includes your request for vacation pay. This type of letter can be tricky to write, but we are here to help. In this article, you will find examples of resignation letters with vacation time requests that you can use as a guide for writing your own.
When an employee resigns, they are entitled to any unused vacation time. However, some employers may require employees to request their vacation pay in writing. This is where a resignation letter with a vacation time request comes in. By including your vacation time request in your resignation letter, you are ensuring that you will receive the pay you are entitled to.
Below are seven examples of resignation letters with vacation time requests. Feel free to use them as a guide and edit them as needed to fit your specific situation.
Family Emergency
Dear [Manager’s Name],
This letter is to inform you that I will be resigning from my position as [Your Position] at [Company Name] effective immediately. Unfortunately, there has been a family emergency that requires my immediate attention, and I must take some time off to deal with this situation.
Please let me know what steps I need to take to receive my vacation pay for [Number of Days] days of unused vacation time. Thank you for your understanding and support during this difficult time.
Sincerely,
[Your Name]
New Job Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have accepted a new job opportunity and will be resigning from my position as [Your Position] at [Company Name] effective [Date]. While I am excited about this new opportunity, I am also grateful for the experiences and knowledge I gained while working at [Company Name].
Please let me know what steps I need to take to receive my vacation pay for [Number of Days] days of unused vacation time. Thank you for your understanding and support during my time at [Company Name].
Sincerely,
[Your Name]
Personal Reasons
Dear [Manager’s Name],
I regret to inform you that I will be resigning from my position as [Your Position] at [Company Name] effective [Date]. This decision was not an easy one, but I have to attend to some personal matters that require my immediate attention.
Please let me know what steps I need to take to receive my vacation pay for [Number of Days] days of unused vacation time. It has been a pleasure working with you and the team at [Company Name], and I wish you all the best in the future.
Sincerely,
[Your Name]
Moving Out of Town
Dear [Manager’s Name],
Please accept this letter as my formal resignation from my position as [Your Position] at [Company Name]. My spouse and I have decided to move out of town, and I must resign from my position effective [Date].
Please let me know what steps I need to take to receive my vacation pay for [Number of Days] days of unused vacation time. I appreciate the opportunities and support that I have received from [Company Name] and wish the company continued success in the future.
Sincerely,
[Your Name]
Health Issues
Dear [Manager’s Name],
It is with regret that I submit my resignation from my position as [Your Position] at [Company Name], effective [Date]. Unfortunately, I have been struggling with some health issues that have made it difficult for me to continue working at this time.
Please let me know what steps I need to take to receive my vacation pay for [Number of Days] days of unused vacation time. I would like to thank you and the team at [Company Name] for the opportunities and support provided during my time here.
Best regards,
[Your Name]
Unhappy with Management
Dear [Manager’s Name],
It is with regret that I submit my resignation from my position as [Your Position] at [Company Name], effective [Date]. Unfortunately, I am no longer comfortable working within the current management structure and feel that it is time for me to move on to a new opportunity.
Please let me know what steps I need to take to receive my vacation pay for [Number of Days] days of unused vacation time. I would like to thank you and the team at [Company Name] for the opportunities and support provided during my time here.
Best regards,
[Your Name]
Career Change
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from my position as [Your Position] at [Company Name], effective [Date]. I have decided to pursue a new career opportunity that I believe will be more fulfilling and challenging.
Please let me know what steps I need to take to receive my vacation pay for [Number of Days] days of unused vacation time. I would like to thank you and the team at [Company Name] for the opportunities and support provided during my time here.
Best regards,
[Your Name]
Tips for Writing a Resignation Letter With Vacation Time Request
Here are some tips to keep in mind when writing your own resignation letter with a vacation time request:
- Be polite and professional. Even if you are leaving due to negative reasons, it is important to remain courteous in your letter.
- Include the exact number of unused vacation days you have accrued.
- Mention any outstanding projects or responsibilities you have and offer to assist in their completion before your departure.
- Be sure to thank your employer and colleagues for the opportunities you have had while working at the company.
- Provide your contact information so that your employer can reach you if necessary.
Frequently Asked Questions
What should I include in my resignation letter with a vacation time request?
Your resignation letter with a vacation time request should include your intent to resign, the date of your last day of work, the exact number of unused vacation days you have accrued, and a request for payment for those days.
Is it necessary to request vacation pay in my resignation letter?
While it may not be necessary, it is always a good idea to request vacation pay in writing to ensure that you receive the pay you are entitled to.
What is the proper way to address my manager in my resignation letter?
You should address your manager by their first name if you have a close relationship, or by their title and last name if you do not have a close relationship.
What should I do if my employer refuses to pay me for my unused vacation time?
If your employer refuses to pay you for your unused vacation time, you may need to contact a lawyer or file a complaint with your state’s labor department.
Should I mention my reason for leaving in my resignation letter?
It is not necessary to mention your reason for leaving in your resignation letter, but you can include it if you feel comfortable doing so.
How much notice should I give before resigning?
The amount of notice you give before resigning depends on your company’s policies and your position. Generally, two weeks’ notice is standard, but you may need to give more time if you have a higher-level position or if you are leaving during a busy time for the company.
Conclusion
Writing a resignation letter with a vacation time request can be nerve-wracking, but it is an important step in the resignation process. By using the examples and tips in this article, you can ensure that your letter is professional, courteous, and effective in securing your vacation pay. Remember to be polite, grateful, and specific in your letter, and you will be able to leave your job on a positive note.