Are you planning to resign from your current job but need to reduce your notice period? Writing a resignation letter with a request to reduce notice period can be a bit tricky. You want to maintain a good relationship with your employer while also getting what you need. In this article, we will provide you with examples and tips on how to write a resignation letter with a request to reduce notice period.
A resignation letter with a request to reduce notice period is a formal letter that you write to your employer stating your intention to resign from your position but requesting to shorten your notice period. This type of letter is usually written by employees who urgently need to leave their job for personal or professional reasons.
It’s important to remember that reducing your notice period is not guaranteed. Your employer may have policies in place regarding notice periods that you must follow. However, if you have a good reason for wanting to reduce your notice period, it’s worth discussing it with your employer. In your resignation letter, it’s important to be polite and professional while also being clear about your intentions and reasons for needing to leave your job sooner than expected.
Below are seven examples of resignation letters with a request to reduce notice period. Feel free to use these examples and edit them as needed.
Example 1: Family Emergency
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Job Title] effective immediately. Unfortunately, I have had a family emergency that requires my immediate attention and I will be unable to continue working at the company for the remaining two weeks of my notice period.
Thank you for the opportunities you have provided me during my time at the company. I have enjoyed my time here and appreciate everything you have done for me.
Sincerely,
[Your Name]
Example 2: Health Issues
Dear [Manager’s Name],
It is with regret that I am writing to inform you that I am resigning from my position as [Job Title] due to my ongoing health issues. I understand that my notice period is two weeks, but I am requesting that my last day be in one week to focus on my health and well-being.
Thank you for the opportunities you have provided me during my time at the company. I have enjoyed my time here and appreciate everything you have done for me.
Sincerely,
[Your Name]
Example 3: New Job Opportunity
Dear [Manager’s Name],
It is with mixed emotions that I am writing to inform you of my resignation from my position as [Job Title]. I have been offered a new job opportunity that I feel is too good to turn down, and my new employer needs me to start as soon as possible.
Although I understand that my notice period is two weeks, I am requesting that my last day be in one week to start my new job. Thank you for the opportunities you have provided me during my time at the company. I have enjoyed my time here and appreciate everything you have done for me.
Sincerely,
[Your Name]
Example 4: Personal Reasons
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] due to some personal reasons. I understand that my notice period is two weeks, but I am requesting that my last day be in one week to take care of these personal matters.
Thank you for the opportunities you have provided me during my time at the company. I have enjoyed my time here and appreciate everything you have done for me.
Sincerely,
[Your Name]
Example 5: Hostile Work Environment
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title]. The reason for my resignation is that I have experienced a hostile work environment that has made it impossible for me to continue working here for two more weeks. I am requesting that my last day be in one week.
Thank you for the opportunities you have provided me during my time at the company. I have enjoyed my time here and appreciate everything you have done for me.
Sincerely,
[Your Name]
Example 6: Moving to Another City
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title]. I have recently received an offer to move to another city due to personal reasons, and I am requesting that my last day be in one week.
Thank you for the opportunities you have provided me during my time at the company. I have enjoyed my time here and appreciate everything you have done for me.
Sincerely,
[Your Name]
Example 7: COVID-19
Dear [Manager’s Name],
It is with regret that I am writing to inform you that I am resigning from my position as [Job Title]. Due to the COVID-19 pandemic and the resulting impact on the job market, I have been offered a new job opportunity that requires me to start immediately.
Although I understand that my notice period is two weeks, I am requesting that my last day be in one week to take advantage of this opportunity. Thank you for the opportunities you have provided me during my time at the company. I have enjoyed my time here and appreciate everything you have done for me.
Sincerely,
[Your Name]
Tips on Writing a Resignation Letter With Request To Reduce Notice Period
If you need to reduce your notice period, here are some tips to consider when writing your resignation letter:
- Be clear and concise about your intentions and reasons for needing to reduce your notice period.
- Be polite and professional in your tone and language.
- Offer to help with the transition process and ensure that you complete any outstanding tasks before your last day.
- Thank your employer for the opportunities you have had during your time at the company.
Frequently Asked Questions
Q: Can I reduce my notice period?
A: It depends on your employer’s policies and the circumstances surrounding your resignation. However, if you have a valid reason for needing to reduce your notice period, it’s worth discussing it with your employer.
Q: What should I include in my resignation letter?
A: Your resignation letter should include your name, position, and the date of your resignation. You should also include a brief explanation of why you are resigning and a request to reduce your notice period if necessary.
Q: When should I give my resignation letter?
A: It’s best to give your resignation letter to your employer in person during a meeting. However, if this is not possible, you can also send it via email or mail.
Q: Should I explain why I want to reduce my notice period?
A: Yes, it’s important to explain your reasons for wanting to reduce your notice period. However, keep in mind that you should be professional and respectful in your explanation.
Q: How much notice should I give when resigning?
A: It depends on your employer’s policies, but typically two weeks notice is standard. However, if you need to reduce your notice period for personal or professional reasons, it’s best to discuss it with your employer.
Q: Can I leave my job before my notice period is over?
A: It depends on your employer’s policies and the circumstances surrounding your resignation. However, it’s best to discuss it with your employer before leaving your job before your notice period is over.
Conclusion
Writing a resignation letter with a request to reduce notice period can be a challenging task. However, by following the examples and tips provided in this article, you can write a professional and polite resignation letter that meets your needs and maintains a good relationship with your employer.