Resigning from a job can be a stressful and difficult process. However, with a well-written resignation letter with a relieving date, you can make this process smoother for both yourself and your employer. In this article, we’ll provide examples of resignation letters with relieving dates and offer tips to help you write your own.
A resignation letter with a relieving date is a formal document that notifies your employer of your intention to leave the company and specifies the date on which you will be relieved of your responsibilities. This date is usually the last working day in your notice period. The purpose of a relieving date is to allow your employer enough time to find a replacement for your position and ensure a smooth transition.
It can be challenging to write a resignation letter, but using examples can help you understand the structure and content of a well-written letter. You can find many templates and examples of resignation letters with relieving dates online that you can edit and customize as needed.
Examples of Resignation Letters With Relieving Dates
Personal Reasons
Greeting,
After careful consideration, I have decided to resign from my position as [position] at [company]. My last day of work will be [date], which will allow me to complete my notice period. I am grateful for the opportunities I have had during my time at [company] and will do everything I can to ensure a smooth transition. I appreciate your support during my tenure and look forward to maintaining a professional relationship in the future.
Thank you for your understanding.
Complimentary close,
New Job Opportunity
Greeting,
I’m writing to inform you that I have accepted a new job opportunity and will be resigning from my position as [position] at [company]. My last day of work will be [date], and I will do everything I can to ensure a smooth transition for my replacement. It was a pleasure working with you and the team, and I appreciate the support and guidance you have provided me during my time at [company].
Thank you for everything.
Complimentary close,
Relocation
Greeting,
I regret to inform you that I will be resigning from my position as [position] at [company] due to relocation. My last day of work will be [date], and I will ensure a smooth handover of my responsibilities. I’m grateful for the opportunities I have had during my time at [company], and I appreciate the support, guidance, and encouragement you have provided me during my tenure.
Thank you for everything.
Complimentary close,
Health Reasons
Greeting,
It is with regret that I must resign from my position as [position] at [company] due to health reasons. My last day of work will be [date], and I will do everything I can to ensure a smooth transition for my replacement. I am grateful for the opportunities I have had during my time at [company] and appreciate the support and guidance you have provided me during my tenure.
Thank you for your understanding.
Complimentary close,
Stressful Work Environment
Greeting,
After much consideration, I have decided to resign from my position as [position] at [company]. My last day of work will be [date], and I will ensure a smooth handover of my responsibilities. The decision to resign was not an easy one to make, but the work environment has become too stressful for me to continue. I appreciate the opportunities I have had during my time at [company] and the support and guidance you have provided me.
Thank you for understanding my decision.
Complimentary close,
No Longer Interested
Greeting,
I am writing to inform you that I will be resigning from my position as [position] at [company]. My last day of work will be [date], and I will do everything I can to ensure a smooth transition for my replacement. I have decided to resign because I am no longer interested in working in this field. I appreciate the opportunities I have had during my time at [company] and the support and guidance you have provided me.
Thank you for your understanding.
Complimentary close,
Tips for Writing a Resignation Letter With a Relieving Date
Include Key Information
Make sure to include your name, position, and the date you are submitting your resignation letter. It’s also essential to specify your relieving date and ensure it aligns with your notice period.
Be Professional and Grateful
Stay professional and grateful in your resignation letter. Thank your employer for the opportunities, support, and guidance you have received during your tenure. It’s also a good idea to offer to help with a smooth transition.
Keep It Simple and Clear
Your resignation letter should be simple, clear, and concise. Avoid going into too much detail about why you are leaving and keep the tone positive and professional.
Proofread Your Letter
Before submitting your resignation letter, ensure you proofread it for spelling, grammar, and punctuation errors. A well-written letter can leave a positive impression on your employer.
Hand in Your Letter in Person
Whenever possible, hand in your resignation letter to your supervisor or HR manager in person. This shows respect and professionalism and allows you to answer any questions they may have.
Stay In Touch
After resigning, stay in touch with your former colleagues and employer. This can help you maintain a positive relationship and open doors for future opportunities.
Frequently Asked Questions
How should I address my resignation letter?
You should address your resignation letter to your supervisor or HR manager. If you are unsure of who to address it to, you can address it to “To Whom It May Concern.”
What should I include in my resignation letter?
Your resignation letter should include your name, position, and the date you are submitting your resignation letter. It’s also essential to specify your relieving date and ensure it aligns with your notice period. Thank your employer for the opportunities, support, and guidance you have received during your tenure, and offer to help with a smooth transition.
Do I need to give a reason for my resignation?
You are not required to give a reason for your resignation, but it’s a good practice to be honest and respectful in your letter. If your reason is sensitive, you can keep it brief and professional.
How much notice should I give when resigning?
The notice period varies depending on your company and position. Generally, two weeks is the standard, but it can be longer for higher positions. Check your employment contract or company policy to determine the notice period required.
Can I resign via email?
It’s better to submit your resignation letter in person whenever possible. If you cannot do so, email is acceptable, but make sure to follow up with a physical copy.
What if my employer asks me to stay?
Your employer may offer you a counteroffer to stay. Consider your options carefully and weigh the pros and cons before making a decision. If you decide to stay, ensure you have a written agreement on the new terms and conditions.
Conclusion
Writing a resignation letter with a relieving date can be a challenging task, but with the right structure and content, it can help you leave your job on a positive note. Use the examples and tips provided in this article to write your letter and ensure a smooth transition for both yourself and your employer.