Resigning from a job can be a difficult decision, but when it’s time to move on, it’s important to do so in a professional and respectful manner. One aspect of resigning is dealing with any unused annual leave you may have. In this article, we’ll discuss resignation letters with annual leave and provide examples to help guide you through the process.
When resigning from a job, it’s important to give your employer notice and follow any guidelines outlined in your employment contract. If you have unused annual leave, you may be able to use it to cover part or all of your notice period. In order to do so, you’ll need to include your annual leave in your resignation letter.
Below are seven examples of resignation letters with annual leave that you can use as a guide for creating your own letter. These examples can be edited to fit your specific situation.
Resignation Letter Examples
Family Reasons
Greeting,
I wanted to let you know that I will be resigning from my position at [Company Name] effective [date]. Unfortunately, some unexpected family circumstances require my immediate attention.
As I have [number] of days of annual leave remaining, I would like to use this time to cover my notice period. Please let me know if this is agreeable and how I can facilitate the process.
Thank you for the opportunities and experiences I’ve had while working here. I’m grateful for the support and guidance I’ve received from both management and colleagues.
Best regards,
[Your Name]
New Job Opportunity
Dear [Manager’s Name],
I’m writing to let you know that I have accepted a new job opportunity and will be resigning from my position at [Company Name] effective [date]. This was not an easy decision, but I believe it’s the right move for my career.
I have [number] of days of annual leave remaining and would like to use this time to cover part of my notice period. Please let me know if this is acceptable and how I can proceed.
Thank you for the support and guidance you’ve given me during my time here. I’ve learned a lot and am grateful for the experiences I’ve had.
Sincerely,
[Your Name]
Health Reasons
Hello [Manager’s Name],
It is with sadness that I write to inform you that I will be resigning from my position at [Company Name]. Unfortunately, my health has taken a turn for the worse, and I need to take time off to focus on my recovery.
I have [number] of days of annual leave remaining and would like to use this time to cover part of my notice period. Please let me know if this is acceptable and how I can proceed.
Thank you for the opportunities and support you’ve given me during my time here. I’ve enjoyed working with you and the rest of the team, and I’m grateful for the experiences I’ve had.
Best regards,
[Your Name]
Better Opportunity
Dear [Manager’s Name],
I’m writing to let you know that I’ve decided to resign from my position at [Company Name]. I’ve been offered a better opportunity that aligns more closely with my career goals and aspirations.
I have [number] of days of annual leave remaining and would like to use this time to cover part of my notice period. Please let me know if this is acceptable and how I can proceed.
Thank you for the guidance and support you’ve provided me during my time here. I’ve enjoyed working with you and the rest of the team, and I’m grateful for the experiences I’ve had.
Best regards,
[Your Name]
Personal Reasons
Dear [Manager’s Name],
It is with a heavy heart that I write to inform you of my resignation from [Company Name]. I’ve been dealing with some personal issues that have made it difficult for me to continue working at the company.
I have [number] of days of annual leave remaining and would like to use this time to cover part of my notice period. Please let me know if this is acceptable and how I can proceed.
Thank you for the opportunities and experiences I’ve had while working here. I’m grateful for the support and guidance I’ve received from both management and colleagues.
Sincerely,
[Your Name]
Company Redundancy
Greetings [Manager’s Name],
I’m writing to inform you that I’m resigning from my position at [Company Name]. Unfortunately, due to the recent company restructuring, my role has been made redundant.
I have [number] of days of annual leave remaining and would like to use this time to cover part of my notice period. Please let me know if this is acceptable and how I can proceed.
Thank you for the guidance and support you’ve given me during my time here. I’ve enjoyed working with you and the rest of the team, and I’m grateful for the experiences I’ve had.
Best regards,
[Your Name]
Tips for Writing a Resignation Letter with Annual Leave
When writing a resignation letter with annual leave, here are a few tips to keep in mind:
- Read your employment contract to ensure you’re following any guidelines outlined for resignation and annual leave use.
- Be clear and concise in your letter – state the reason for resigning and the number of days of annual leave you have remaining.
- Thank your employer for the opportunities you were given and the experiences you had while working at the company.
- Include your contact information so your employer can get in touch if there are any questions or concerns.
Frequently Asked Questions
Can I use annual leave to cover my notice period?
Yes, in many cases, employees can use their unused annual leave to cover part or all of their notice period. However, it’s important to check your employment contract and company policies to see if there are any specific guidelines you need to follow.
How much notice should I give when resigning?
It depends on your employment contract and any local employment laws. In most cases, two weeks’ notice is standard, but some contracts may require more or less notice. Check your contract to see what’s required.
What should I include in my resignation letter?
Your resignation letter should include the date of your resignation, the reason for resigning (if you’re comfortable sharing), and the number of days of annual leave you have remaining. It’s also important to thank your employer for the opportunities you were given and to provide your contact information in case there are any questions or concerns.
Can I negotiate my notice period?
It’s possible to negotiate your notice period, but it depends on your employer and the circumstances surrounding your resignation. If you’re leaving due to a better opportunity, for example, your employer may be willing to negotiate a shorter notice period. However, if you’re leaving on bad terms, it may be more difficult to negotiate.
What if I don’t have any annual leave remaining?
If you don’t have any annual leave remaining, you’ll need to work your notice period as outlined in your employment contract. In some cases, you may be able to negotiate a shorter notice period with your employer.
Can I rescind my resignation if I change my mind?
It depends on your employer and the circumstances surrounding your resignation. If you’ve already agreed on a notice period and your employer has made arrangements to replace you, it may be difficult to rescind your resignation. However, if you haven’t started your notice period yet, it may be possible to negotiate with your employer to stay on.
Conclusion
Writing a resignation letter with annual leave can be a challenging task, but it’s important to do so in a professional and respectful manner. By following the tips outlined in this article and using the examples provided, you can create a letter that effectively communicates your resignation and your desire to use your remaining annual leave. Good luck!