In the working world, it’s common for employees to resign from their current position and move on to something new. In this process, it’s important to understand the difference between a resignation letter and a relieving letter.
When it comes to resigning, there are a few pieces of documentation that are required. One of these is the resignation letter, and another is the relieving letter.
A resignation letter is a formal letter that an employee writes when they want to leave their current position. This letter outlines the employee’s intention to resign, and it includes the date that the resignation will be effective. A relieving letter, on the other hand, is a formal letter that an employer writes to an employee. This letter confirms that the employee has resigned, and it outlines the employee’s last day of work.
Both of these letters are important parts of the resignation process, and employees should make sure that they have both before they leave their current position.
If you need help creating your resignation letter or relieving letter, there are many templates that you can find online. These templates can be edited to fit your personal situation, and they can help make the process easier.
Resignation Letter – Personal Reasons
Greeting,
This letter is to inform you that I will be resigning from my position as [position] effective [date]. I have decided to resign due to personal reasons, and I believe that this is the best decision for myself and the company. I appreciate the opportunities that I have had while working here, and I am grateful for the experience that I have gained. I want to make sure that this transition is as smooth as possible, so please let me know if there is anything that I can do to help.
Thank you for your understanding and support during this time.
Best regards,
[Your Name]
Relieving Letter – End of Contract
Greeting,
This letter is to confirm that [employee name] has resigned from their position as [position], effective [date]. [Employee name] has completed all of their duties and responsibilities, and we are grateful for the contributions that they have made to the company. We wish them all the best in their future endeavors.
Please let me know if you have any questions or concerns.
Thank you,
[Your Name]
Resignation Letter – New Job Offer
Dear [Manager’s Name],
I am writing to formally tender my resignation from my current position as [position] at [company name], effective [date]. I have recently received an offer from another company that I have decided to accept. I want to thank you for the opportunities that you have given me during my time here, and I am grateful for the experience that I have gained.
Please let me know if there is anything that I can do to help during this transition period. I want to ensure that this process is as smooth as possible.
Thank you for your understanding,
[Your Name]
Relieving Letter – Resignation Accepted
Dear [Employee Name],
This letter is to confirm that we have received your resignation letter, and we have accepted your resignation from [position] at [company name]. Your last day of work will be [date], and we appreciate the work that you have done for the company during your time here.
Please let me know if you have any questions or concerns regarding this process. We wish you all the best in your future endeavors.
Thank you,
[Manager’s Name]
Resignation Letter – Relocation
Dear [Manager’s Name],
I am writing to formally resign from my position as [position] at [company name], effective [date]. My family and I will be relocating to [location], and I have decided that it is best for me to resign from my current position.
Thank you for the opportunities that you have given me during my time here. I am grateful for the experience that I have gained, and I appreciate the support that you have given me during my tenure at [company name].
Please let me know if there is anything that I can do to make this process easier for the company.
Thank you again for your understanding,
[Your Name]
Relieving Letter – End of Probation Period
Greetings,
This letter is to confirm that [employee name] has completed their probationary period as [position], and their employment with [company name] will be terminated effective [date]. We appreciate the work that [employee name] has done during their time here, and we wish them all the best in their future endeavors.
Please let me know if you have any questions or concerns regarding this process.
Thank you,
[Manager’s Name]
Resignation Letter – Health Reasons
Dear [Manager’s Name],
I am writing to formally resign from my position as [position] at [company name], effective [date]. Unfortunately, I have been experiencing health issues that have made it difficult for me to continue working in my current position. I understand that this may be an inconvenience for the company, and I am truly sorry for any disruption that this may cause.
I want to thank you for the opportunities that you have given me during my time here, and I am grateful for the experience that I have gained. Please let me know if there is anything that I can do to help make this transition easier for the company.
Thank you for your understanding,
[Your Name]
Related Tips
What to Include in a Resignation Letter
A resignation letter should include your intention to resign, the date that your resignation will be effective, and the reason for your resignation (if you choose to include it). You should also thank your employer for the opportunities that they have given you, and you should offer to help during the transition period.
What to Include in a Relieving Letter
A relieving letter should confirm that the employee has resigned and it should outline the employee’s last day of work. It should thank the employee for their contributions to the company, and it should wish them all the best in their future endeavors.
When to Give Notice
When resigning, it’s important to give your employer as much notice as possible. This will help ensure that the transition process goes smoothly. Ideally, you should give your employer at least two weeks’ notice before your last day of work.
What to Do Before Resigning
Before resigning, you should make sure that you have a job lined up (if possible). You should also review your employment contract to ensure that you are fulfilling any obligations that you have. It’s also important to be prepared to discuss your resignation with your employer.
What to Say During a Resignation Meeting
During a resignation meeting, you should be honest about your reasons for resigning. You should thank your employer for the opportunities that they have given you, and you should offer to help during the transition period. You should also be prepared to discuss any outstanding work or projects that you are currently working on.
How to Handle a Counter-Offer
If your employer offers you a counter-offer after you have submitted your resignation letter, it’s important to carefully consider your options. Before accepting a counter-offer, you should think about why you wanted to leave in the first place. It’s also important to consider whether the counter-offer addresses your concerns.
How to Stay Professional During the Resignation Process
During the resignation process, it’s important to remain professional at all times. This means being honest about your reasons for leaving, but also being respectful of your employer’s position. You should offer to help during the transition period, and you should do everything that you can to ensure that the process goes smoothly.
Frequently Asked Questions
What is a resignation letter?
A resignation letter is a formal letter that an employee writes when they want to leave their current position.
What is a relieving letter?
A relieving letter is a formal letter that an employer writes to an employee. This letter confirms that the employee has resigned, and it outlines the employee’s last day of work.
Do I need both a resignation letter and a relieving letter?
Yes, it’s important to have both a resignation letter and a relieving letter when resigning from your current position.
What should I include in my resignation letter?
You should include your intention to resign, the date that your resignation will be effective, and the reason for your resignation (if you choose to include it). You should also thank your employer for the opportunities that they have given you, and you should offer to help during the transition period.
How much notice should I give before resigning?
Ideally, you should give your employer at least two weeks’ notice before your last day of work.
What should I do before resigning?
Before resigning, you should make sure that you have a job lined up (if possible). You should also review your employment contract to ensure that you are fulfilling any obligations that you have. It’s also important to be prepared to discuss your resignation with your employer.
Conclusion
When it comes to resigning from your current position, it’s important to understand the difference between a resignation letter and a relieving letter. Both of these letters are important parts of the resignation process, and employees should make sure that they have both before they leave their current position. By following the tips outlined in this article, you can ensure that your resignation process goes smoothly and professionally.