When it comes to leaving a job, there are two common ways to do it: by writing a resignation letter or by giving a 2 week notice. While both serve the same purpose of informing your employer of your intention to leave, they differ in several ways. In this article, we’ll explore the differences between resignation letters and 2 week notices and provide some examples to help you decide which one to use. You can also find templates online and customize them to fit your situation.
A resignation letter is a formal document that states your intention to resign from your job. It typically includes your name, position, and the date of your last day of work. You may also include a reason for leaving if you choose to. On the other hand, a 2 week notice is simply a verbal or written notice given to your employer at least two weeks before your intended last day of work. It is less formal and does not require a specific format.
Both resignation letters and 2 week notices have their advantages and disadvantages. A resignation letter allows you to leave on a good note and show your appreciation for the opportunity given to you. It also serves as a record of your resignation. However, it may not be necessary if you are leaving on good terms and have already discussed your departure with your employer. A 2 week notice, while less formal, allows you to give your employer enough time to find a replacement and wrap up any loose ends before you leave. It also shows that you care about the company and your colleagues.
Examples
Resignation Letter: Personal Reasons
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from [Company Name]. My last day of work will be [Date]. I have truly enjoyed my time here and appreciate the opportunities that I have been given.
Unfortunately, due to personal reasons, I must resign from my position at this time. I want to thank you and the rest of the team for your support and understanding during my time here.
Sincerely,
[Your Name]
2 Week Notice: New Job
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from [Company Name], effective [Date]. I have accepted a new position at another company and will be starting in two weeks.
Please let me know what I can do to ensure a smooth transition during my remaining time here. I am committed to ensuring that my work is completed and will assist in any way I can to ensure a successful handover.
Thank you for the opportunities you have given me during my time at [Company Name]. I will miss working with the team and appreciate the support provided to me during my tenure.
Best regards,
[Your Name]
Resignation Letter: Retirement
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from [Company Name]. My last day of work will be [Date]. After many years of service, I have decided to retire and spend more time with my family.
I want to thank you and the rest of the team for the opportunities and support that you have provided me over the years. It has been a pleasure working with such a talented and dedicated group of people.
Thank you again for everything.
Sincerely,
[Your Name]
2 Week Notice: Starting a Business
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from [Company Name], effective [Date]. I have decided to start my own business and will be pursuing this venture full-time.
During my remaining time here, I will ensure that my work is completed and will assist in any way I can to ensure a successful handover. I am committed to leaving the company in a good position and appreciate the support provided to me during my tenure.
Thank you for the opportunities you have given me during my time at [Company Name]. I will miss working with the team and wish the company continued success in the future.
Best regards,
[Your Name]
Resignation Letter: Relocation
Dear [Manager’s Name],
I am writing to inform you that I must resign from my position at [Company Name], effective [Date]. I have recently been offered a job in another state and will be relocating soon.
I want to thank you and the rest of the team for the opportunities and support that you have provided me over the years. It has been a pleasure working with such a talented and dedicated group of people.
Please let me know what I can do to ensure a smooth transition during my remaining time here. I am committed to ensuring that my work is completed and will assist in any way I can to ensure a successful handover.
Thank you again for everything.
Sincerely,
[Your Name]
2 Week Notice: Going Back to School
Dear [Manager’s Name],
It is with regret that I submit my resignation from [Company Name], effective [Date]. I have decided to go back to school and pursue a degree full-time.
During my remaining time here, I will ensure that my work is completed and will assist in any way I can to ensure a successful handover. I am committed to leaving the company in a good position and appreciate the support provided to me during my tenure.
Thank you for the opportunities you have given me during my time at [Company Name]. I will miss working with the team and wish the company continued success in the future.
Best regards,
[Your Name]
Tips
When to Use a Resignation Letter
You should use a resignation letter when you want to leave on good terms and have a record of your resignation. It is also appropriate if you are leaving for personal reasons, retirement, or if you need to formally resign due to company policy.
When to Use a 2 Week Notice
You should use a 2 week notice when you want to give your employer enough time to find a replacement and wrap up any loose ends before you leave. It is also appropriate if you are leaving for a new job, starting a business, or going back to school.
Consider Your Relationship with Your Employer
When deciding between a resignation letter and a 2 week notice, consider your relationship with your employer. If you have a good relationship and want to leave on good terms, a resignation letter may be appropriate. If you have a more casual relationship, a 2 week notice may suffice.
Be Professional
Regardless of which method you choose, be professional and courteous in your communication. Thank your employer for the opportunities given to you and offer to assist with the transition process.
Get Feedback
If you are unsure which method to choose, seek feedback from your manager or HR department. They can provide guidance based on company policy and your specific situation.
Customize Your Letter or Notice
While templates can be helpful, it’s important to customize your letter or notice to fit your specific situation. Include any relevant details and be clear about your intentions and timeline.
Plan Ahead
When possible, plan ahead and give yourself ample time to prepare your letter or notice. This will ensure that your communication is clear and professional.
Frequently Asked Questions
Should I give a 2 week notice or a resignation letter?
It depends on your situation and your relationship with your employer. If you want to leave on good terms and have a record of your resignation, a resignation letter may be appropriate. If you want to give your employer enough time to find a replacement, a 2 week notice may be more appropriate.
Do I have to give a specific reason for resigning?
No, you are not required to give a reason for resigning. However, if you are leaving for personal reasons or retirement, it may be appropriate to include this information in your resignation letter.
Can I give a verbal 2 week notice?
Yes, you can give a verbal 2 week notice. However, it is recommended that you follow up with a written notice to ensure that your intentions are clear and to provide a record of your notice.
Do I have to work the full 2 weeks after giving notice?
It depends on your employer’s policy and your specific situation. In some cases, your employer may ask you to leave immediately after giving notice. In other cases, they may ask you to stay longer to complete certain tasks or projects.
Can I change my mind after giving notice?
It is possible to change your mind after giving notice, but it may have consequences for your relationship with your employer. Be sure to consider your decision carefully before giving notice.
Should I say goodbye to my colleagues before leaving?
Yes, it is appropriate to say goodbye to your colleagues before leaving. You may also want to thank them for their support and offer to stay in touch.
Conclusion
Deciding whether to use a resignation letter or a 2 week notice is an important part of leaving a job. While both serve the same purpose of informing your employer of your intention to leave, they differ in several ways. Consider your situation and your relationship with your employer when deciding which method to use. Regardless of which method you choose, be professional and courteous in your communication and offer to assist with the transition process.