If you are planning to resign from your current job, it is essential to write a resignation letter to your human resource manager. This letter serves as a formal notice of your intention to leave the company and helps to ensure a smooth transition for both you and your employer. In this article, you will find seven examples of resignation letters to human resource managers, along with some tips on how to write an effective one.
A resignation letter is an official document that informs your employer about your decision to leave the organization. It should be brief, professional, and to the point. This letter helps to ensure that your employer has enough time to find a replacement for your position and that your colleagues are aware of your impending departure. You can find many online resignation letter templates that you can use as a starting point to create your own.
Examples of Resignation Letters to Human Resource Manager
Personal Reasons
Dear [HR Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. This decision was not an easy one, but after much consideration, I have decided to pursue other opportunities.
I would like to take this opportunity to express my gratitude for the support and guidance that I have received during my time at [Company Name]. It has been a privilege to work with such a talented team, and I will always look back on my time here with fondness.
Thank you for your understanding and cooperation during this time.
Sincerely,
[Your Name]
New Job Offer
Dear [HR Manager’s Name],
I am writing to inform you that I have accepted a new job offer, and my last day at [Company Name] will be on [Date]. I would like to take this opportunity to express my heartfelt appreciation for the opportunity to work with such a talented team.
During my time at [Company Name], I have learned so much and have had the opportunity to work on some exciting projects. However, the new job offer presents an opportunity that I cannot refuse, and I am confident that this is the right decision for me.
Thank you for your understanding and support during my time at [Company Name].
Best regards,
[Your Name]
Relocation
Dear [HR Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. This decision was not an easy one, but due to personal reasons, I will be relocating to [New Location] in the near future.
I would like to thank you and the entire team for the support and guidance that I have received during my time at [Company Name]. I have enjoyed working with all of you and will always cherish the memories that we have created together.
Please let me know how I can help to ensure a smooth transition during my remaining time with the company.
Sincerely,
[Your Name]
Health Reasons
Dear [HR Manager’s Name],
It is with a heavy heart that I write this letter to inform you that I am resigning from my position as [Your Position] at [Company Name]. Unfortunately, due to some unforeseen health issues, I will not be able to continue in my current role.
I would like to take this opportunity to express my gratitude for the support and guidance that I have received during my time at [Company Name]. It has been a pleasure working with such a talented team, and I will always remember the valuable lessons that I have learned here.
Thank you for your understanding and support during this difficult time.
With warm regards,
[Your Name]
Career Change
Dear [HR Manager’s Name],
After careful consideration, I have decided to resign from my position as [Your Position] at [Company Name]. I have enjoyed my time here, but I have decided to pursue a new career path that aligns more closely with my personal goals and aspirations.
I would like to thank you and the entire team for the support and guidance that I have received during my time at [Company Name]. I have learned so much here and will always be grateful for the opportunities that I have had.
Thank you for your understanding and support during this time.
Sincerely,
[Your Name]
Retirement
Dear [HR Manager’s Name],
It is with mixed emotions that I write this letter to inform you that I am resigning from my position as [Your Position] at [Company Name]. After [Number of Years] years of service, I have decided to retire and start a new chapter in my life.
I would like to take this opportunity to express my sincere gratitude for the support, guidance, and opportunities that I have received during my time at [Company Name]. It has been an incredible journey, and I am grateful to have had the opportunity to work with such a talented team.
Please let me know how I can help to ensure a smooth transition during my remaining time with the company.
Warm regards,
[Your Name]
Tips for Writing a Resignation Letter to Human Resource Manager
Be Clear and Concise
Your resignation letter should be clear and to the point. Make sure to include your intention to resign, your last day of work, and your reason for leaving (if desired). Avoid including any negative comments or complaints about the company or your colleagues.
Keep it Professional
Remember that your resignation letter is a formal document, and it should be written in a professional tone. Use a polite and respectful tone, and avoid any emotional language.
Express Gratitude
Be sure to express your gratitude to your employer and colleagues for the opportunities that you have had during your time at the company. This will help to ensure that you leave on a positive note.
Offer Assistance
If possible, offer your assistance in ensuring a smooth transition for your replacement. This can include training your replacement, providing a detailed handover, or completing any outstanding projects.
Keep a Copy
Make sure to keep a copy of your resignation letter for your records. You may need it in the future as proof of your notice period or to provide to future employers.
Follow up with Your Manager
After you have submitted your resignation letter, it is a good idea to schedule a meeting with your manager to discuss your departure and any outstanding tasks. This will help to ensure a smooth transition and leave on a positive note.
Frequently Asked Questions
How do I address my resignation letter?
Address your resignation letter to your human resource manager, using their full name and title. If you are unsure of their name or title, check with your supervisor or HR department.
When should I submit my resignation letter?
Submit your resignation letter at least two weeks before your intended last day of work. This will give your employer enough time to find a replacement and ensure a smooth transition.
What should I include in my resignation letter?
Your resignation letter should include your intention to resign, your last day of work, and your reason for leaving (if desired). Keep it brief, professional, and positive.
Should I mention my reason for leaving in my resignation letter?
You can mention your reason for leaving in your resignation letter, but it is not required. If you do choose to include your reason, keep it positive and professional.
Do I need to give a notice period?
It is customary to give a notice period of at least two weeks before your last day of work. However, check your employment contract or company policies to see if a longer notice period is required.
What should I do after submitting my resignation letter?
After submitting your resignation letter, schedule a meeting with your manager to discuss your departure and any outstanding tasks. You may also want to inform your colleagues of your impending departure and offer your assistance in ensuring a smooth transition.