Resigning from a job can be a challenging and emotional process. Writing a resignation letter that is professional and concise can help make the process smoother for both you and your employer. In this article, we will provide examples and tips on how to write a resignation letter to HR or your manager.
When resigning from a job, it is important to submit a resignation letter to HR or your manager. This letter formally notifies your employer of your intention to resign and provides details on when your last day of work will be. While it is not a legal requirement, submitting a resignation letter is considered a professional courtesy and can help maintain a positive relationship with your employer.
Below are seven examples of resignation letters that you can use as a template. You can edit them as needed to fit your specific situation.
Personal Reasons Resignation Letter
Greeting:
Dear [Manager/HR],
Letter Body:
It is with regret that I am resigning from my position at [Company Name]. I have decided to resign due to personal reasons that require my immediate attention. My last day of work will be [Date].
Complimentary Close:
Sincerely,
[Your Name]
Better Opportunity Resignation Letter
Greeting:
Dear [Manager/HR],
Letter Body:
After careful consideration, I have decided to resign from my position at [Company Name]. I have been offered a better opportunity that aligns more closely with my career goals. My last day of work will be [Date].
Complimentary Close:
Best regards,
[Your Name]
Relocation Resignation Letter
Greeting:
Dear [Manager/HR],
Letter Body:
It is with regret that I am resigning from my position at [Company Name]. My family and I will be relocating to [City/State] due to personal reasons. My last day of work will be [Date].
Complimentary Close:
Thank you for the opportunity,
[Your Name]
Health Reasons Resignation Letter
Greeting:
Dear [Manager/HR],
Letter Body:
It is with great sadness that I am resigning from my position at [Company Name]. Due to health reasons, I am unable to continue working in my current role. My last day of work will be [Date].
Complimentary Close:
Thank you for your understanding,
[Your Name]
Contract Expiration Resignation Letter
Greeting:
Dear [Manager/HR],
Letter Body:
I am writing to inform you that I will not be renewing my contract with [Company Name]. My contract will be expiring on [Date], and I have decided to pursue other opportunities. I appreciate the support and opportunities provided to me during my time here.
Complimentary Close:
Warm regards,
[Your Name]
Unhappy with Management Resignation Letter
Greeting:
Dear [Manager/HR],
Letter Body:
It is with regret that I am resigning from my position at [Company Name]. I have been unhappy with the management and direction of the company and have decided to pursue other opportunities. My last day of work will be [Date].
Complimentary Close:
Sincerely,
[Your Name]
Going Back to School Resignation Letter
Greeting:
Dear [Manager/HR],
Letter Body:
After careful consideration, I have decided to resign from my position at [Company Name]. I have been accepted into a full-time program for [Degree], and it is not feasible for me to continue working while attending school. My last day of work will be [Date].
Complimentary Close:
Thank you for the opportunity,
[Your Name]
Tips for Writing a Resignation Letter to HR or Manager
When writing a resignation letter, keep the following tips in mind:
- Keep it professional and to the point. Avoid including emotional or negative comments in your letter.
- Include the date of your last day of work and offer to help with the transition.
- Express gratitude for the opportunities and experiences provided to you during your time with the company.
- Consider offering to train your replacement or provide assistance during the transition period.
- Avoid burning bridges. You never know when you may need a reference from your former employer.
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include a statement of resignation, the date of your last day of work, and a brief explanation for your resignation. You may also want to express gratitude to your employer for the opportunities provided to you during your time with the company.
Do I have to give a reason for my resignation?
No, you are not required to give a reason for your resignation. However, it is considered professional courtesy to provide your employer with an explanation for your decision.
Should I talk to my manager before submitting my resignation letter?
It is recommended that you have a conversation with your manager before submitting your resignation letter. This allows you to discuss your reasons for leaving and ensure that the transition period is as smooth as possible.
How much notice should I give before resigning?
The amount of notice you give before resigning will depend on your specific situation and the requirements of your employment contract. Generally, it is recommended to give at least two weeks’ notice.
What if my employer makes a counteroffer?
If your employer makes a counteroffer, consider carefully before accepting it. Remember the reasons you decided to resign in the first place and whether or not the counteroffer addresses those concerns.
Can I rescind my resignation?
In most cases, you can rescind your resignation if you change your mind. However, it is important to discuss the situation with your employer and ensure that it is feasible for you to continue working with the company.
Conclusion
Writing a resignation letter to HR or your manager can be a challenging task. However, by keeping your letter professional and concise, expressing gratitude for the opportunities provided to you, and offering to help with the transition period, you can maintain a positive relationship with your employer. Remember to follow the tips and use the examples provided in this article to ensure that your resignation letter is effective and well-received.