If you are preparing to resign from your job, you will need to submit a resignation letter to your HR or manager. Writing a resignation letter can be a challenging task, but it is an essential step in the resignation process. In this article, we will provide you with seven examples of resignation letters that you can edit as needed, tips for writing an effective resignation letter, and answers to frequently asked questions about resigning.
Examples of Resignation Letters Submit to HR or Manager
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [company name] due to personal reasons. It has been a pleasure working with you and the rest of the team, and I appreciate the opportunities I have had during my time at the company. I want to assure you that I will do everything I can to make the transition as smooth as possible. Thank you for your understanding.
Sincerely,
[Your Name]
New Job Offer
Dear [Manager’s Name],
I am writing to let you know that I have accepted a new job offer and will be resigning from my position at [company name]. My last day of work will be [date], and I will do everything I can to ensure a smooth transition during my remaining time here. I appreciate the opportunities I have had during my time at the company and will miss working with you and the rest of the team.
Thank you for your understanding.
Sincerely,
[Your Name]
Rework Environment
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [company name] due to the rework environment. I have been struggling with the changes for some time and have come to the conclusion that it is time for me to move on. I want to thank you for the opportunities I have had working here and for your support throughout my time at the company.
Thank you for your understanding.
Sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [company name] due to health reasons. Unfortunately, my health has been deteriorating, and I need to focus on my recovery. It has been a pleasure working with you and the rest of the team, and I appreciate the opportunities I have had during my time at the company. I want to assure you that I will do everything I can to make the transition as smooth as possible. Thank you for your understanding.
Sincerely,
[Your Name]
Moving to Another Location
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [company name] due to the fact that I am moving to another location. My last day of work will be [date], and I will do everything I can to ensure a smooth transition during my remaining time here. I appreciate the opportunities I have had during my time at the company and will miss working with you and the rest of the team.
Thank you for your understanding.
Sincerely,
[Your Name]
Career Change
Dear [Manager’s Name],
I am writing to let you know that I have decided to resign from my position at [company name] due to a career change. My last day of work will be [date], and I will do everything I can to ensure a smooth transition during my remaining time here. I appreciate the opportunities I have had during my time at the company and will miss working with you and the rest of the team.
Thank you for your understanding.
Sincerely,
[Your Name]
Burnout
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [company name] due to burnout. I have been struggling with the demands of the job for some time and have come to the conclusion that it is time for me to move on. I want to thank you for the opportunities I have had working here and for your support throughout my time at the company.
Thank you for your understanding.
Sincerely,
[Your Name]
Tips for Writing an Effective Resignation Letter Submit to HR or Manager
When writing a resignation letter, there are several things that you should keep in mind to ensure that your letter is effective and professional. Here are some tips:
- Address your resignation letter to your HR or manager.
- Include the date of your last day of work.
- Be clear and concise about your decision to resign.
- Explain your reasons for leaving if you feel comfortable doing so.
- Express gratitude for the opportunities you have had while working at the company.
- Offer to help with the transition process if possible.
- Keep the tone of your letter professional and positive.
Frequently Asked Questions about Resignation Letters Submit to HR or Manager
How much notice should I give when resigning?
It is standard to give at least two weeks’ notice when resigning. However, some companies may require more notice, so it is a good idea to check your employment contract or company policy to see what is expected.
Should I explain my reasons for resigning?
You are not required to explain your reasons for resigning, but it is generally a good idea to provide some explanation. This can help your HR or manager understand your decision and make the transition process smoother.
Can I change my mind after submitting a resignation letter?
It is possible to change your mind, but it can be difficult to do so once your resignation has been processed. If you are having second thoughts, it is best to discuss your concerns with your HR or manager as soon as possible.
Do I need to provide a resignation letter if I am retiring?
It is not always necessary to provide a resignation letter if you are retiring, but it is a good idea to do so as a courtesy and to make the transition process smoother.
Can I resign via email?
In most cases, it is best to resign in person and follow up with a written resignation letter. However, if you are unable to resign in person, an email may be acceptable.
Do I need to include a reason for resigning in my resignation letter?
You are not required to include a reason for resigning, but it can be helpful to provide some explanation. This can help your HR or manager understand your decision and improve the company’s retention efforts.
Conclusion
Writing a resignation letter can be a challenging task, but it is an important step in the resignation process. By following the tips in this article and using the examples provided, you can create an effective and professional resignation letter that will help you leave your job on a positive note.